[Adopted 8-4-1997 by Ord. No. 1997-16[1]]
[1]
Editor's Note: This ordinance superseded former
Art. I, Clerk and Deputy Clerk, adopted 12-17-1973 by Ord. No. 1973-19
as part of Ch. II of the 1973 Code, as amended.
A.
Appointment. There shall be an office of the Clerk,
the bead of which shall be the Township Clerk. The Clerk shall be
appointed by the Township Committee and shall, prior to appointment,
be qualified by training and experience to perform the duties of this
office in accordance with N.J.S.A. 40A:9-133 et seq., and any amendments
thereto. The Clerk shall serve for a term of three years in accordance
with law.
B.
The powers and duties of the Township Clerk shall
be as follows:
(1)
Act as secretary of the municipal corporation and
custodian of the municipal seal and of all minutes, books, deeds,
bonds, contracts and archival records of the municipal corporation.
The Township Committee may, however, provide by ordinance that any
other specific officer shall have custody of any specific other class
of record.
(2)
Act as secretary to the governing body, prepare meeting
agendas at the discretion of the governing body, be present at all
meetings of the governing body, keep a journal of the proceedings
of every meeting, retain the original copies of all ordinances and
resolutions and record the minutes of every meeting.
(3)
Serve as the Chief Administrative Officer at all elections
held in the municipality, subject to the requirements of Title 19
of the Revised Statutes.
(4)
Serve as Chief Registrar of voters in the municipality,
subject to the requirements of Title 19 of the Revised Statutes.
(5)
Serve as the Administrative Officer responsible for
the acceptance of applications for licenses and permits and the issuance
of licenses and permits, except where statute or municipal ordinance
has delegated that responsibility to some other municipal officer.
(6)
Serve as coordinator and records manager responsible
for implementing local archives records retention programs as mandated
pursuant to Title 47 of the Revised Statutes.
(7)
Perform such other duties as are now or hereafter
imposed by statute, regulation or by municipal ordinance or regulation,
or as included in the Township's position description for the office
of Township Clerk dated February 1, 1995, and as may be subsequently
amended.
The Township Clerk shall also have the power
to administer oaths in all matters concerning Township business.
There is hereby created within the Township
of Lumberton the office of Deputy Municipal Clerk, who shall be appointed
by the Township Committee. The Deputy Township Clerk shall assist
the Township Clerk in the performance of her duties and perform such
other duties as are now or hereafter imposed by statute, regulation
or by municipal ordinance or regulation, or by the position description
established by the Township of Lumberton for the office of Deputy
Clerk. The Deputy Clerk shall be appointed annually and shall serve
for a term of one year, and do so at the pleasure of the Township
Committee. The Deputy Clerk shall have all the powers and perform
all the duties of the Clerk during such times of specific periods
as the Clerk shall be absent, on vacation, or on a leave of absence
granted by the Township Committee.
Pursuant to the authority vested in the governing
body by N.J.S.A. 40A:63-6(b)(3) and N.J.S.A. 40:48-1, Subsection 3,
there is hereby established in the Township of Lumberton the position
of Office Manager.
A.
Term of office.
(1)
Said person shall be appointed by the Township Committee
and shall serve for a three-year term. Vacancies in the position shall
be filled for the unexpired term; no tenure shall be acquired in said
position. Unless otherwise provided by written agreement entered into
by and between the Township Committee and the person serving in said
office, which agreement may be entered into if authorized by resolution,
the appointee to the position of Office Manager shall serve at the
pleasure of the governing body, notwithstanding the provision for
a three-year term.
(2)
Moreover, the Township Committee is hereby authorized
to initially appoint a person to the position of Office Manager for
a period longer than three years, such that the position will be filled
for the balance of the calendar year 1997, and then will continue
to be filled for the three-year term commencing January 1, 1998 and
concluding December 31, 2000. Therefore, all appointments to said
position shall be for three years.
B.
Compensation. Compensation for the position of Office
Manager shall be established by ordinance, which ordinance may be
adopted annually, or adopted at the outset of the commencement of
the term and continue in effect for the three years of a given term,
at the discretion of the governing body.
C.
Powers, duties and responsibilities. The Township's
Office Manager shall:
(1)
Serve as intermediary or liaison between department
heads and the Township Committee, and facilitate communication within
the local governmental framework.
(2)
Maintain harmony among workers and attempt to resolve
grievances at an informal level; perform or assist subordinates in
performing duties; adjust errors and complaints.
(3)
Handle all complaints concerning day-to-day operations
of the Township and direct to the appropriate authority those complaints
which cannot be solely resolved by the Office Manager.
(4)
Prepare articles of interest and local flyers to be
distributed to Township residents, including annual directory and
mailing.
(5)
At the direction of the governing body, will be responsible
for overseeing matters dealing with the collective bargaining between
the Township of Lumberton and the AFSCME Local Council 71.
(6)
Prepare a variety of studies, reports and related
information for decision making purposes.
(7)
In conjunction and cooperation with the Chief Financial
Officer, prepare and submit a preliminary annual Township budget;
administer the adopted budget of the Township.
(8)
Advise the Township Committee of financial conditions
and current and future Township needs.
(9)
Recommend for adoption by the Township Committee such
measures as the Office Manager may deem necessary or expedient to
the efficient operation of the municipal government.
(10)
Prepare and submit to the Township Committee such
reports as may be required by that body, or as the Office Manager
may deem advisable to submit.
(11)
Notwithstanding anything herein contained to the contrary,
it is expressly understood that the Township Office Manager shall
not be responsible for imposing discipline against employees.
