[HISTORY: Adopted by the Township Committee
of the Township of Hanover 6-9-1966 by Ord. No. 5-66. Amendments noted where
applicable.]
Any person claiming payment from the municipality
shall present a detailed bill of demand to the Municipal Clerk, duly
certified.
It shall be the duty of the Clerk to see that
the signature of the officer or employee, who has been duly designated
by the local unit to certify that the materials have been received
by or the services rendered to the local unit, appears on every claim.
Claims shall then be presented to the Chairman
of the committee responsible for the placing of the order, who, if
satisfied that the claims are proper, shall approve the same. After
such approval is given, the Chairman shall file the claim with the
Municipal Clerk, who shall then present these claims to the governing
body for formal approval at a regular meeting.
Claims shall be considered by the governing
body which shall approve the same, except that said governing body
may reject any claim presented to it, stating the reason for such
rejection. Any disapproved claim shall be referred back to the Municipal
Clerk with such instructions as the governing body may give at the
time of disapproval.
It shall be the duty of the Municipal Clerk
to record all claims in the official minutes, indicating that the
governing body has, by formal action, approved the same, with appropriate
record as to any claims disapproved or rejected.
It shall be the duty of the Municipal Clerk
or such other officer designated by resolution of the governing body
to indicate on said claims that they have been approved for payment,
with the date of approval thereof noted on the claim.
After the Clerk has certified that the claims
have been approved, he shall turn the same over to the Treasurer,
who shall forthwith prepare the necessary checks for the payment thereof,
which checks shall then be signed by the Mayor and the Municipal Clerk
and thereafter countersigned by the Treasurer. After preparing checks
for the payment claims, he shall record them in proper books of account
and thereafter mail or otherwise distribute the checks to the claimants.
In the case of payrolls, the Treasurer shall
prepare the necessary payrolls for all employees, which payrolls shall
be duly certified by the person authorized to certify that the services
have been rendered and the amount specified is in fact due and owing
to the employee or employees. Said payroll shall then be approved
by the department head responsible therefor and presented to the governing
body for approval and, after approval, shall be paid in due course.
