Township of Pilesgrove, NJ Chapter 43 Purchasing Procedures

[HISTORY: Adopted by the Township Committee of the Township of Pilesgrove 3-13-2002 by Ord. No. 0201. Amendments noted where applicable.]

§ 43-1 Establishment.

The following policy and procedures be established for the purchasing by the Township.

§ 43-2 Chair of departments.

A. The members of the Township Committee will chair the various departments.

B. A requisition will be submitted to the Treasurer for all purchases. The Treasurer will certify funds are available and a purchase order will be issued. No purchase will be made without a purchase order first being issued.

C. The following Committeemen will chair all departments:

(1) Mayor: Clerk's Office, Tax Office, Finance Office, Planning Board.

(2) Deputy Mayor: Department of Public Works, Buildings and Grounds, Court, Fire Company, Parks and Recreation, Dog Trust, Emergency Management.

(3) Committeeman: Convience Center, Construction Office, Zoning Office, Landfill.

D. The Committeeman from each department must sign the purchase order approving the purchase.

§ 43-3 Limitations.

A. Purchases can be made for each department under the procedures set by the individual Committeeman for purchases under $500.

B. All purchases over $500 must have prior approval by the Township Committeeman.

C. Three prices will be obtained for purchases over $2,000 and will be submitted with the requisition for the lowest price. The requisition must be signed by all Township Committeemen.

D. No purchases over $17,500 will be made without following the bid process as required by the Local Public Contracts Law.[1]

[1] Editor’s Note: See N.J.S.A. 40A:11-1 et seq.