Town of Plainville, MA Chapter 154 Records and Reports

[HISTORY: Adopted by the Town Meeting of the Town of Plainville 6-6-2011 ATM by Art. 26. Amendments noted where applicable.]

GENERAL REFERENCES

Town Clerk — See Ch. 33.

Collector of Taxes — See Ch. 39.

Finance — See Ch. 81.

Meetings — See Ch. 115.

Elected and appointed officers — See Ch. 128.

Receipt of funds — See Ch. 149.

Board of Selectmen — See Ch. 166.

Town Treasurer — See Ch. 178.

§ 154-1 Records to be turned over by outgoing officers.

All Town officers shall turn over to their successors in office, at the expiration of their terms of office, all books, papers, documents or other property in their custody belonging to the Town and not necessary for the immediate use of their respective departments, and these shall be deposited in the Town Clerk's vault, unless otherwise provided by law.

§ 154-2 Annual statement required.

Each officer, board or committee of the Town shall annually file with the Selectmen a full and comprehensive statement of all its acts, a review of its condition, a financial statement and estimate of the appropriation needed for the ensuing year.

§ 154-3 Annual report.

The Selectmen before the Annual Town Meeting shall, at the expense of the Town, print the Annual Town Report for the use of the inhabitants, and in addition to the departmental reports for the municipal year and other reports and matters required by law, the book shall contain:

A. A complete list of the Town officers with expiring dates of office, and showing the organization of the different boards.

B. Copies of the warrant for the Annual and Special Town Meetings held during the year, together with the minutes of the Town Clerk showing the action taken at each meeting.

C. A report of all claims that are outstanding and all suits of which the Town is a party.

D. A list of what betterments have been assessed during the municipal year.

E. A report of what corporations have been granted franchises by the Town during the municipal year, with copies of the franchises.

F. A tabulated statement showing the object of each appropriation for the year, the amount appropriated, the amount expended, the balance unexpended or the amount overdrawn, if any, in each instance, and an itemized list of all unpaid bills and obligations.

G. A classified statement of all expenditures and receipts of the Town in detail, so as to give a fair and full exhibit of the objects and methods of all expenditures.

§ 154-4 Submission of annual report to Board of Selectmen.

Officers, boards and committees submitting an annual report shall file the same with the Selectmen at least by January 15 previous to the Annual Town Meeting.