[HISTORY: Adopted by the Mayor and Council
of the Borough of North Haledon as Ch. 2, Art. IX, of the 1990 Code.
Amendments noted where applicable.]
A.Â
Any person claiming payment from the Borough shall
first submit a detailed statement of the items or demand necessitating
such claim to the responsible executive agency, specifying particularly
how the bill or demand is made up, and a certification of the party
claiming payment that it is correct.
B.Â
No bill, claim or demand shall be considered for payment
unless the voucher has attached to it or includes a certification
from a designated Borough employee having personal knowledge of the
facts that the goods have been received by or the services rendered
to the Borough of North Haledon and that those services or goods are
consistent with an existing contract or purchase order. Notwithstanding
the foregoing, in the event the voucher and certification required
by this section is not signed by the designated Borough employee by
the Wednesday immediately following the work session meeting of the
Mayor and Council for the month in which the bill, claim or demand
is submitted for payment, the Mayor and/or the Chairperson of the
Finance Committee shall be authorized to forthwith execute said voucher
and certification, provided that they have personal knowledge of the
facts that the goods have been received by or the services rendered
to the Borough of North Haledon and that those services or goods are
consistent with an existing contract or purchase order.
[Amended 2-15-2012 by Ord. No. 3-2012]
C.Â
The Treasurer shall have the duty to audit, warrant
and make recommendations on all claims and bills.
A.Â
The bill or claim duly certified shall be presented
to the Borough Clerk for inclusion in the proceedings of the next
immediate formal meeting of the Borough Council, and it shall be the
duty of the Clerk to examine all bills or claims submitted for payment
in order to ascertain if proper administrative procedures have been
followed.
B.Â
All claims or bills to be considered by the Borough
Council shall be listed systematically and without preference, and
the list shall be made available to every member of the Borough Council
at least seven full days prior to formal action by that body. This
seven-day limitation may be waived by the Council in emergency situations.
[Amended 5-9-1990 by Ord. No. 5-1990]
Claims shall be considered by the Council, which
shall approve the same, except that the Borough Council may reject
any claim presented to it, stating the reason for such rejection.
Any tie votes may be broken by vote of the Mayor. Any disapproved
claim shall be referred back to the Borough Clerk with such instructions
as the Borough Council may give at the time of disapproval.
It shall be the duty of the Borough Clerk to
record all claims in the official minutes or through an appropriate
claims register, indicating that the Borough Council has by formal
action approved the same with appropriate records as to any claims
disapproved or rejected. All records pertaining to approved or disapproved
bills or claims shall be available for public inspection.
The Treasurer shall make disbursements upon
receipt of an order by the Borough Council, attested by the Borough
Clerk. If in the event that the Mayor vetoes the payment of any claims
or bills, the Treasurer may be authorized to make payment by a vote
of the Borough Council whereby at least 2/3 of all the Council members
vote to override such veto of any claim or bill.
After the Clerk has certified that the claims
have been approved, he/she shall turn the same over to the Treasurer,
who shall forthwith prepare the necessary checks for the payment thereof,
which checks shall be signed by the Mayor and thereafter shall be
signed by the Borough Clerk and Treasurer. After preparing checks
for the payment of claims, he/she shall record them in proper books
of account and thereafter mail the checks to the claimants.
