[HISTORY: Adopted by the Township Committee
of the Township of Montville as indicated in article histories. Amendments
noted where applicable.]
[Adopted by Ord. No. 1308 as Ch. 3.04 of the 1998 Code]
A.
The Administrator shall annually prepare and submit
to the Committee his recommended current expense budget and capital
budget. Both documents shall be submitted as required by law or ordinance
and shall include appropriate provisions to carry out Committee policies
and directives. The Administrator shall transmit the budgets to the
Committee, together with his recommendations, within the time limited
by law for the introduction and adoption by the Township Committee
of municipal budgets.
B.
The Committee shall provide for controls in the operation
of the budget and the management of finances. Such controls may include
a system of work programs and quarterly allotments, issuance of purchase
orders, authorization of disbursements without Committee action, reports
of income and expenditure and such others as it deem appropriate.
The Committee shall provide by ordinance for
the organization and administration of central personnel and central
purchasing functions serving all Township departments.
All purchases made and contracts awarded for
any supplies, materials or equipment or contractual services shall
be pursuant to a written requisition from the head of the department
whose appropriation will be charged and the certification of the department
head or Chief Financial Officer that a sufficient unencumbered balance
of appropriation is available to pay therefor. All such contracts
shall conform to applicable requirements of state statutes for competitive
bidding.[1]
A.
All bills or claims against the Township shall be
in writing, fully itemized and on such forms or vouchers as the Township
shall provide. All such vouchers shall be sworn to by the claimant
before submission for approval and payment, as required by law.
B.
Certification, review and approval.
(1)
All bills and claims must be supported by a certification
for the receipt of the goods, or of the satisfactory rendering of
the services, by the responsible person empowered to accept the same
on behalf of the Township. Any such person so certifying is accountable
to the Township Committee for such goods received or services rendered.
Every bill or claim shall then be reviewed and checked under the direction
of the Township official who completed the administrative certification
on the voucher form.
(2)
All vouchers which have been reviewed and checked
with supporting papers attached will then be presented to the department
head having responsibility in the matter. Each such voucher will be
reviewed and, if approved by the department head, will then be referred
to the Chief Financial Officer.
(3)
The Chief Financial Officer shall examine all vouchers previously approved by the appropriate department head, will indicate his approval on each such voucher and shall submit same to the Township Administrator in the form of the list prescribed in § 4-43B(7) herein, together with a certification that the claim is in accordance with and within budgetary appropriations.[1]
(4)
All expenditures over $100 require approval of the
Township Administrator.
C.
Authorization of payment.
(1)
All vouchers recommended for payment shall be presented
to the Township Committee by the Township Administrator at a regular
meeting or an adjourned regular meeting, and the Township Clerk shall
place the approval of vouchers on the agenda.
(2)
Authorization to draw the checks and pay the amounts
of the approved vouchers shall be by motion of the Township Committee.
(3)
The Township Clerk shall incorporate the list of individual
vouchers approved into the official minutes.
D.
Payment. The corresponding vouchers shall accompany
all checks drawn in payment therefor when said checks are presented
to the Mayor, the Township Clerk and the Chief Financial Officer for
their respective signatures.
E.
Filing; availability for inspection. All bills, vouchers
and canceled checks shall be filed in a safe place and made available
for public inspection upon request.
[Adopted by Ord. No. 1308 as Ch. 3.08 of the 1998 Code]
A.
It is in the best interest of the Township of Montville to earn additional revenue through the investment and prudent management of its cash receipts. Public Law 1983, Chapter 8, approved January 18, 1983, amended N.J.S.A. 40A:5-2 and N.J.S.A. 40A:5-14 to require that each local unit adopt a Cash Management Plan.
B.
The following shall constitute the Cash Management
Plan for the Township of Montville which shall deposit and manage
its funds pursuant to the plan.
As used in this article, the following terms
shall have the meanings indicated:
The plan established by ordinance adopted by the Township
Committee of the Township of Montville.
The Chief Financial Officer/Director of Finance for the Township
of Montville.
The twelve-month period ending December 31.
At least once each fiscal year at its organization
meeting, the Committee shall, by resolution, designate the depositories
for the Township of Montville in accordance with N.J.S.A. 40A:5-14.
The Cash Management Plan shall be subject to
the annual audit conducted pursuant to N.J.S.A. 40A:5-4.
The Committee, at its organization meeting,
shall pass a resolution designating the Township official(s) who shall
make and be responsible for municipal deposits and investments.
The Chief Financial Officer shall invest at
his/her discretion in any investment instruments as approved by the
State of New Jersey, Department of Community Affairs, Division of
Local Government Services and in accordance with N.J.S.A. 40A:5-15.1.
A.
The Chief Financial Officer shall ensure that the
Township's accounting system provides regular information concerning
the Township's cash position and investment performance.
B.
All moneys shall be turned over to the Chief Financial
Officer or his or her staff and deposited in accordance with N.J.S.A.
40A:4-15.
C.
The Chief Financial Officer is authorized and directed
to invest surplus funds of the Township as the availability of the
funds permit. In addition, it shall be the responsibility of the Chief
Financial Officer to minimize the possibility of idle cash by depositing
the Township's moneys in interest-bearing accounts wherever practical
and in the best interest of the Township of Montville.
