[HISTORY: Adopted by the Mayor and Council of the Borough
of Washington 11-10-1968. Amendments noted where applicable.]
Any firm, business, person or persons claiming payment from
the municipality shall present a detailed bill or voucher of demand
to the Borough Clerk, supported by an affidavit of the claimant.
The Borough Clerk shall verify the approval of the officer or
employee who received the material or services rendered on every claim
and require his signature thereto on a receiving slip.
Claims so verified shall then be presented to the Borough Manager,
who, if satisfied that the claims are proper, shall cause a list of
the same to be presented to Borough Council for approval at its next
regular meeting. Such schedule of claims shall be made available to
each Councilman at least 36 hours before formal consideration.
Claims or vouchers shall be considered by the Council, which
shall approve the same, except it may reject any claim presented,
stating the reason for such rejection. Any disapproved claims shall
be referred back to the Borough Clerk with such instructions as the
Council may give at time of disapproval.
After approval by the Council, the Mayor shall sign the approved
schedule of claims, signifying by his signature that they were approved
as shown and retaining veto powers under existing Borough laws until
January 1, 1969.
The Borough Clerk shall record all approved claims in an official
register, indicating date of approval of Borough Council.
[Amended 12-4-1968]
After the Clerk has certified that the claims have been approved,
he shall turn same over to the Treasurer, who shall cause the necessary
checks or warrants to be prepared for payment thereof. Said checks
shall be signed by the Mayor, or Deputy Mayor in his absence, and
the Clerk, or Treasurer in his absence. At least two signatures shall
appear on every check.
The Treasurer shall cause the payments to be recorded in proper
accounts of the municipality and thereafter mail or otherwise distribute
them to the claimants.
Any check rendered which is outstanding beyond two years from
date of check shall be canceled and a stop payment order issued to
the depository holding said funds.
There is hereby created a payroll account in which to deposit
proper sums for disbursement of the authorized payrolls; also a payroll
deduction account in which to deposit proper sums and for disbursement
of authorized payroll deduction claims.
The Treasurer shall cause to be prepared all necessary payrolls
in accordance with the annual Salary and Wage Ordinance, presenting
same to the Borough Clerk, who shall duly certify that the amount
is due to the employees so listed on the payroll schedule.
The Treasurer shall keep proper payroll records in accordance with state and federal regulations. Payroll totals shall be reported to the Council at least monthly, but sums due and payable may be disbursed as they become due or as directed by resolution of Council. All checks drawn on the payroll account shall be signed by not less than two officers as prescribed in § 7-7.[1]
