[HISTORY: Adopted by the Board of Supervisors
of the Township of West Deer as indicated in article histories. Amendments
noted where applicable.]
[Adopted 2-23-1994 by Ord. No. 244]
All meetings regarding Township business between Township
employees, department heads and committee persons and individual Supervisors
or the Township Manager/Secretary shall be open to all Township Supervisors.
All information and communications regarding Township business at
such meetings shall be disclosed to the Board Chairperson or, in his
or her absence, the Vice Chairperson, who shall report such information
to the Board of Supervisors at the regular meetings, executive sessions
or written report. For the convenience of Supervisors, a desk shall
be placed in the Township Manager/Secretary's office.
The new policy for the keys to the offices in
the Municipal Building and the personnel who are authorized to carry
them are as follows:
A.
Main entrance key: all Supervisors, Township Manager/Secretary,
administrative assistant, financial secretary and Zoning Officer.
B.
Administrative assistant office key: all Supervisors,
the Township Manager/Secretary, the administrative assistant, the
financial secretary and the Zoning Officer.
C.
Accounts payable office key: the Chairperson of the
Board, the Township Manager/Secretary, the administrative assistant
and the financial secretary.
D.
Patrolmen office key: the Chief of Police, the Police
Secretary and all patrolmen.
E.
Chief of Police office key: the Chief of Police and
the police secretary.
In the event, because of sickness or any other
reasons, of leaving work, the Township Manager/Secretary must attempt
to report to the Chairperson of the Board or the Vice Chairperson
prior to leaving. The Chairperson of the Board or the Vice Chairperson
can then check with the Administrative Assistant so that the Township
Manager/Secretary's duties can be continued without interruption and
if needed, decisions can be made for necessary emergencies.
The Chief of Police will report directly to
the Chairperson of the Board on all business and operations that come
up during normal working hours. If the Chairperson is unavailable,
the Chief of Police will report to the Vice Chairperson. This policy
cancels any past policies or memorandums.
As in the past, police on duty will monitor
road conditions and driving conditions that result in emergencies.
When a decision is made that roads need attention, the police on duty
must call Shaler Base and the Township Manager/Secretary, or his or
her designee, and notify him or her that the roads have become hazardous.
The Township Manager/Secretary, or his or her designee, will then
notify the Road Foreman or the road crew with his or her instructions.
The Board appoints the Chairperson, or, in his
or her absence, Vice Chairperson as liaison to all department heads
and committee chairpersons. Department heads and committee chairpersons
report to the liaison who shall report to the Board of Supervisors
at its regular meeting or executive session.
The Chairperson of the Board may appoint Supervisors
to special projects and assignments. When projects and assignments
are completed, the findings, recommendations or report will be presented
by the committee chairperson to the Board of Supervisors at its next
available meeting for its information, consideration or action as
the case may be.
The Township car can be used by any Supervisor
at any given time for Township business. Arrangements must be made
in advance with the Township Manager/Secretary.
The Chairperson or, in his or her absence, Vice
Chairperson and the Township Manager/Secretary, are the only personnel
authorized to call the Township Attorney for legal opinions or advice
pertaining to Township business.
In the future, the new policy of hiring will
be that all positions must consist of application, interview and acceptance
by majority vote of the Board.
To the extent that the policies adopted hereby
are inconsistent with the Township of West Deer Administrative Code,[1] such inconsistent provisions are hereby repealed to the
extent of such inconsistency, and the West Deer Township Administrative
Code is hereby amended to include the policies adopted herein.
