[HISTORY: Adopted by the City Council of the City of Hackensack 5-1-1989 by Ord. No. 12-89. Amendments noted where applicable.]
There shall be a Department of Financial Administration, the head of which shall be the Chief Financial Officer as defined in N.J.S.A. 40A:9-140.1 et seq., and in accordance with Chapter 110, P.L. 1988, Section 5, who shall be appointed by the City Council and shall be directly responsible to the City Council as the custodian and disburser of City funds.
The Chief Financial Officer shall be responsible for:
A. 
Developing, coordinating and maintaining an integrated system of financial services, including but not limited to accounting, budgeting and financial reporting.
B. 
Exercising effective control over the financial resources of the municipality.
C. 
Advising on developing, coordinating and carrying out financial policies, procedures and plans.
D. 
Reviewing, analyzing, evaluating and reporting upon various program accomplishments in financial terms.
E. 
Advising and assisting the Mayor and Council and City Manager by supplying financial management advice required to make decisions in managing the municipality.
F. 
As financial advisor, coordinating and synthesizing financial and management data so as to interpret the composite financial results of operations to the Mayor and Council.
G. 
Serving as the City's Director of Finance.
[Amended 3-8-2022 by Ord. No. 12-2022]
The Chief Financial Officer and the Department of Financial Administration shall:
A. 
Operate and maintain the central books of account and ledgers relating to the financial transactions of all City departments.
B. 
Operate and maintain the books, records and procedures required for an encumbrance system of budget controls.
C. 
Install and supervise such fiscal management procedures, reports and controls as shall be required by law.
D. 
Assist the City Manager as required in the maintenance of management controls.
E. 
Advise and assist the City Manager with respect to financial matters.
F. 
Assure the claims approval procedures are followed in accordance with §§ 13-1 to 13-7 of the Code.
G. 
Have custody of the funds of the City and pay and disburse therefrom approved vouchers and warrants of the City subject to the requirements of the Code.
H. 
Have custody of all investments and invested funds of the City or in its possession in a fiduciary capacity, except as otherwise provided by law; and keep such investments and invested funds safely invested.
I. 
Deposit all City moneys received by the Department of Financial Administration in depositories authorized by the City Council and timely according to law.
The Chief Financial Officer shall administer a central payroll for all officers and employees paid out of City funds pursuant to the provisions of §§ 13-9 and 13-10 of the Code.
A. 
Pursuant to the Local Bond Law,[1] the Council will, by resolution, designate the Chief Financial Officer to sell and award bonds in accordance with the advertised terms of public sale. He shall report, in writing, to the City Council at the next meeting thereof as to the principal amount, interest rate, maturities of the bonds sold, the price obtained and the name of the purchaser.
[1]
Editor's Note: See N.J.S.A. 40A:2-1 et seq.
B. 
The Chief Financial Officer shall supervise the administration of municipal debt and the receipt and delivery of bonds and notes for transfer, registration or exchange, subject to the provisions of the Local Bond Law.
[Added 1-18-2011 by Ord. No. 1-2011; 8-18-2020 by Ord. No. 26-2020]
A. 
Except as set forth herein, all monies due to the City of Hackensack must be paid to it in the form of check and/or money order. Cash shall be accepted in an amount not to exceed $10, with no more than $10 accepted in coin.
[Amended 8-16-2021 by Ord. No. 31-2021]
B. 
This section shall apply to taxes, fees and all other monies owed to the City, except for the payment of bail or other matters in the Municipal Court where there is a legal requirement or directive from the Administrative Office of the Courts that cash must be accepted by the City, and for tickets purchased at the box office of the Hackensack Performing Arts Center.
[Added 9-10-2019 by Ord. No. 43-2019]
To the extent that it is not inconsistent with law, any references in the Code of the City of Hackensack to the duties and responsibilities to be performed by the City Treasurer may be assumed and performed by the Chief Financial Officer, or alternatively may be performed by the City Treasurer under the Chief Financial Officer's direction in his/her capacity as the head of the Department of Financial Administration.
[Added 3-8-2022 by Ord. No. 12-2022]
The Chief Financial Officer shall also serve as the City's Director of Finance. As Director of Finance, the Chief Financial Officer shall be responsible for overseeing, administering, and directing those financial operations that are interdepartmental in nature. The Director of Finance shall be responsible for coordinating those financial activities that transcend multiple City departments and divisions, and shall direct the various department heads to the extent required to maximize efficiency in the expenditure of funds and the realization of tax and non-tax revenue. New non-tax revenues, such as payments in lieu of taxes ("PILOTs"), taxes generated from legal cannabis operations in the City, and so forth, will be managed by the Director of Finance, as well as any other new non-tax revenues that may come into existence.