[HISTORY: Adopted by the Board of Commissioners
of the Township of Lower Pottsgrove 3-3-2008 by Ord. No. 278.[1] Amendments noted where applicable.]
GENERAL REFERENCES
Shade Tree Commission — See Ch. 67.
Pursuant to the First Class Township Code, a
Parks and Recreation Board is hereby established for the Township
of Lower Pottsgrove.
The Parks and Recreation Board shall consist
of five members, who shall be appointed by the Board of Commissioners
for terms of five years in such order that at least one, but no more
than two, members' terms shall expire annually. The aforesaid appointments
for a specific term notwithstanding, a Board member may stay in office
until a successor is appointed by the Board of Commissioners, except
that the members first appointed shall be appointed so that the terms
of not more than two members expire annually. All persons appointed
shall serve their full terms unless voluntarily resigned or removed
by the Board of Commissioners for malfeasance or nonfeasance of duty.
Parks and Recreation Board members shall hold no other elected or
appointed office in the Township, nor be an employee of the Township.
Vacancies occurring other than by expiration
of term shall be filled by appointment by the Board of Commissioners
for the unexpired term and shall be filled in the same manner as original
appointments.
The members of the Parks and Recreation Board
shall serve without pay but may be reimbursed by the Township for
reasonable expenses incurred in performing their duties, at the sole
discretion of the Board of Commissioners.
A.
The Parks and Recreation Board shall elect its own
Chair, Vice Chair, Secretary, and any other officers deemed necessary,
to serve for a period of one year.
B.
Township staff shall be administratively responsible
for effectuating the policies and programs recommended by the Parks
and Recreation Board. All such policies, upon recommendation for approval
by the Parks and Recreation Board, shall be referred to the Board
of Commissioners for its approval. No policy shall be final or effective
until approved by the Board of Commissioners.
A.
The Parks and Recreation Board shall initiate, provide
and recommend to the Board of Commissioners, from time to time, plans
for the acquisition, construction, maintenance, equipping, operation,
programming, management, financing and regulation of any public parks,
parkways, playgrounds, play fields, and other recreational programs
and facilities owned by the Township which would be of benefit to
Lower Pottsgrove Township residents. To facilitate these recommendations,
the Parks and Recreation Board shall keep an inventory of all open
space and recreation facilities owned by Lower Pottsgrove Township.
The Board may cooperate with one or more municipalities, school districts,
and/or regional organizations for these purposes. Any agreement, understanding
or arrangement which would or may have the effect of being legally
binding upon the Township must first be approved by the Board of Commissioners.
B.
The Parks and Recreation Board shall have no jurisdiction
or authority to enter into any contract or to incur any obligation
or expense which is binding upon the Township other than the expenditure
of funds provided to it by the Township's annual budget, provided
that said funds are expended within the same budget year and expended
in accordance with the Township's policy on purchasing.
The Parks and Recreation Board shall make and
alter rules and regulations for its organization and procedures, provided
that said rules and regulations shall be consistent with the ordinances
of the Township of Lower Pottsgrove, the laws of the Commonwealth
of Pennsylvania and shall be approved by the Board of Commissioners.
The Parks and Recreation Board, at such times
as directed by the Board of Commissioners, shall annually review the
proposed budgets for parks and recreation for the ensuing year, as
prepared by Township staff, to be submitted to and approved by the
Board of Commissioners.
A.
All funds appropriated by the Commissioners and budgeted
for operation of the Board shall be disbursed only by the fiscal disbursing
officer of Lower Pottsgrove Township or as directed by the Township
Manager.
B.
Any funds received by the Township from parks and
recreation permit fees or other funds designated by the Board of Commissioners
as funds, in addition to funds appropriated to the Parks and Recreation
budget, to be utilized for parks and recreation purposes and under
the jurisdiction of the Parks and Recreation Board shall be deposited
in the appropriate parks and recreation accounts but may only be expended
with approval of the Board of Commissioners, provided that funds received
by gift, bequest or otherwise shall be disbursed in accordance with
the terms of such gift or bequest or the terms of acceptance thereof.
C.
Every effort shall be made by Township staff and the
Parks and Recreation Board to make only budgeted expenditures. However,
as there may be the necessity for unforeseen purchases during a budget
year, the following shall apply for such purchases:
(1)
Purchases under $1,000 may be made at the Township
Manager's, Assistant Township Manager's, or Parks and Recreation Board's
discretion, provided that three telephone or written quotes are provided
for purchases of $500 or more.
(2)
Purchases between $1,000 and $3,999 shall be approved
by a majority vote of the Parks and Recreation Board, provided that
three telephone or written quotes are provided.
(3)
Purchases of $4,000 or more shall be made only at
the recommendation of the Parks and Recreation Board and approval
of the Board of Commissioners. Three written quotes shall be provided
for projects of $4,000 to $9,999. Formal bids are required for projects
over $10,000.
A.
The Parks and Recreation Board shall exercise the
authority granted herein over any park or recreation place acquired
hereafter or now existing and activities thereon unless otherwise
specified by the Board of Commissioners.
Meetings of the Parks and Recreation Board shall
be held at such times and at such places as shall be determined by
the rules and regulations of the Board but no less frequently than
on a quarterly basis.
A.
The Parks and Recreation Board shall keep records
of meetings and activities and shall make an annual report, which
shall be printed in the annual municipal report and/or other public
forum acceptable to the Lower Pottsgrove Township Board of Commissioners.
B.
This annual report shall include an analysis of the
Township's parks, recreation areas, facilities and recreation programs,
with particular reference to the extent and adequacy of the programs
and effectiveness in view of the public expenditures involved and
the public needs to be met. The Parks and Recreation Board shall make
such other and additional full and complete reports to the Commissioners
at such other times as the Parks and Recreation Board shall deem necessary
or when requested by the Board of Commissioners.
All powers and duties which are now or may hereafter
be provided by statute of the Commonwealth of Pennsylvania or by the
ordinances of Lower Pottsgrove Township relating to the development
and operation of parks and recreation systems and public parks and
playgrounds shall be and remain vested in the Board of Commissioners,
except as otherwise herein provided.
