Borough of Harrington Park, NJ Chapter 12 Claims Approval

[HISTORY: Adopted by the Mayor and Council of the Borough of Harrington Park 12-21-1964 by Ord. No. 206 (Ch. 11 of the 1967 Code). Amendments noted where applicable.]

§ 12-1 Presentation of bill of demand. [1]

Any person claiming payment from the Borough of Harrington Park shall present a detailed bill of demand to the office of the Chief Financial Officer, and the governing body shall authorize payment by resolution.

[1] Editor's Note: Amended at time of adoption of Code revisions (see Ch. 1, General Provisions, Art. III).

§ 12-2 Duty of Clerk to examine for signature. [1]

It shall be the duty of the Chief Financial Officer to see that the signature of the officer, department head or employee certifying that the materials have been received by, or the services rendered to, the Borough of Harrington Park appears on every claim, and the claim shall be reviewed by the Council liaison.

[1] Editor's Note: Amended at time of adoption of Code revisions (see Ch. 1, General Provisions, Art. III).

§ 12-3 Approval by committee chairperson.

Claims shall then be presented to the chairperson of the committee responsible for the placing of the order, who, if satisfied the claims are proper, shall approve the same. After such approval is given, the chairperson shall file the claims with the Borough Clerk, who shall then present these claims to the governing body for formal approval at a regular meeting.

§ 12-4 Mayor's approval; incorporation into minutes.

Where the Mayor does not approve claims prior to the time they are presented to the governing body for approval, it shall be the duty of the Mayor to incorporate in the official minutes, by signing the approving resolution or by approving the schedule of claims approved by the governing body, that he has examined and officially approved the same for payment.

§ 12-5 Consideration of claim by governing body.

Claims shall be considered by the governing body, which shall approve the same, except that said governing body may reject any claims presented to it, stating the reason for such rejection. Any disapproved claim shall be referred back to the Borough Clerk with such instructions as the governing body may give at the time of disapproval.

§ 12-6 Approval by governing body; recording in minutes.

It shall be the duty of the Borough Clerk to record all claims in the official minutes of the Borough, indicating that the governing body has by formal action approved the same, with appropriate record as to any claims disapproved or rejected.

§ 12-7 Notation of approval on claim; date.

It shall be the duty of the Borough Clerk, or such other officer designated by resolution of the governing body, to indicate on said claims that they have been approved for payment, with the date of approval thereof noted on the claim.

§ 12-8 Issuance of checks. [1]

After the Clerk has certified that the claims have been approved, he shall turn the same over to the Chief Financial Officer, who shall forthwith prepare the necessary checks for the payment thereof, which said checks shall be signed by the Mayor and the Borough Clerk and thereafter countersigned by the Chief Financial Officer. After preparing checks for the payment of claims, he shall record them in a proper book of account and thereafter mail or otherwise distribute the checks to the claimants. In the event of the absence of any of the above-named officials, those duly authorized by law to act in their absence shall sign the necessary checks.

[1] Editor's Note: Amended at time of adoption of Code revisions (see Ch. 1, General Provisions, Art. III).

§ 12-9 Payrolls.

In the case of payrolls, the Borough contribution to the social security system (OASI) and the group insurance plan for employees, the appropriate department heads or such officers or employees as may be designated by resolution of the governing body shall prepare the necessary payrolls, payments or deductions for all employees, which payrolls, payments or deductions shall be duly certified by the person authorized to certify that the services, payments or deductions have been rendered or are required and the amount specified is in fact due and owing to the employee or employees or to the social security system or to the established group insurance plan for employees. Said payrolls, payments or deductions shall be approved by the department head responsible therefor, paid by the Chief Financial Officer of the Borough and subsequently thereafter presented to the governing body for ratification and approval.

§ 12-10 Payroll account; manner of payment. [1]

This chapter shall provide for the establishment of a payroll account, and the governing body may thereafter by resolution prescribe the manner in which payroll checks shall be drawn, who shall sign the same and the dates on which payment shall be made. In addition, the governing body may, if it so elects, adopt a resolution providing for biweekly payment of salaries, wages and compensation or adopt a salary ordinance or resolution.

[1] Editor's Note: Amended at time of adoption of Code revisions (see Ch. 1, General Provisions, Art. III).

§ 12-11 Receipts required for claims for travel expenses.

In case any officer or employee of the Borough presents a claim or voucher for reimbursement for actual and necessary travel expenses, the same shall be supported by receipts, where available, setting forth said expenses and claim for reimbursement.