[Adopted 2-19-1981 by Ord. No. 1-1981]
The position and office of Township Administrator
is hereby created in and for the Township of East Hanover pursuant
to and in accordance with the provisions of this article and as provided
for in N.J.S.A. 40A:9-136 et seq.
A.
The Administrator shall be appointed by a majority
vote of the Township Committee. The term of office of the Township
Administrator shall be for a term specified by an employment contract
to be approved by a majority vote of the Township Committee and executed
by the appointed Township Administrator. The person appointed to the
office of Township Administrator shall make his permanent residence
in the Township of East Hanover within one year of the date of his
appointment or such additional time as may be granted by a resolution
by the Township Committee, and during his term in office remain a
resident of said township. If circumstances so warrant, the Township
Administrator's residency requirement may be waived by resolution
by a majority vote of the Township Committee.
B.
The employment contract shall provide that the Township
Administrator may be removed from office by a two-thirds vote of the
Township Committee. The resolution of removal shall become effective
three months after its adoption by the Township Committee. The Township
Committee may provide that the resolution for removal shall have immediate
effect; provided, however, that the Township Committee shall cause
to be paid to the Township Administrator forthwith any unpaid balance
of his salary and his salary for the next three calendar months following
adoption of the resolution.
The Township Administrator shall be appointed
on the basis of his executive and administrative abilities and qualifications,
with special regard to education, training and management experience.
A search committee appointed by the Mayor shall seek qualified applicants
for presentation to the Township Committee.
The Township Administrator shall receive as
compensation for such position such amount as may be fixed and adopted
by the Township Committee of the Township of East Hanover in the annual
Salary Ordinance of the township,[1] and the employment contract shall so specify.
The Township Administrator shall be the chief
administrative officer of the Township of East Hanover and he shall
be responsible to the Township Committee for the proper and efficient
administration of both the day-to-day management of the administrative
affairs of the township and the overall business affairs of the township,
acting in its stead and as its representative. The Administrator's
duties shall relate to the management of all township business and
the coordination of activities of the various departments, boards
and commissions within the township, and he shall provide assistance
and planning in supervising the execution of the Township Committee
work in those areas where continuous and sustained effort is required.
The Township Administrator shall not be responsible for those nondelegable
duties and responsibilities conferred upon township officials by statute,
other applicable laws, rules and regulations promulgated by state
agencies or such duties and responsibilities as the Township Committee
may reserve to itself. The Township Administrator shall not engage
in any partisan political activity of any nature in the Township of
East Hanover, County of Morris or State of New Jersey.
A.
The general powers and duties of the Township Administrator
shall include but not be limited to coordination of operations, activities
and administration of the departments, offices, boards and commissions
of the township government; exchanging and disseminating information
and generally advising and consulting with the Township Committee
without infringing upon the local powers and duties of other officers,
boards, commissions and departments as stated above.
B.
In addition, the Township Administrator shall have
the following specific duties and responsibilities:
(1)
Serve as the chief administrative officer of the township
on behalf of and as the representative of and as directed by the Township
Committee, represent the township and assert its proper interest and
relation to state and other political subdivisions with respect to
township contracts and franchises.
(2)
Attend all meetings of the Township Committee and
other subcommittees as directed by the Township Committee.
(3)
Receive notice of all regular and special meetings
of the Township Committee and all advisory committees, boards, commissions
and other agencies of the township, including meetings with other
governmental bodies and agencies.
(4)
Represent the township in its relations with the federal,
state and county governments and other municipalities.
(5)
Keep the Township Committee informed as to the conduct
of township affairs by submitting periodic reports in writing on the
condition of the township's finances and other reports in writing
as the Township Committee shall request. The Administrator shall make
such recommendations to the Township Committee as he and the Township
Committee deem necessary and advisable for the welfare of the township.
(6)
Make studies and surveys of such municipal problems
of the Township of East Hanover as shall be assigned to him from time
to time by the Township Committee, and prepare and submit written
reports of his findings and determinations to the Township Committee
for its consideration and action.
(7)
Submit to the Township Committee as soon as possible
after the close of the fiscal year a complete written report on the
administrative financial activities of the township for the preceding
year. The Administrator shall also prepare an annual report of the
township's governmental activities for submission to the Township
Committee.
(8)
Study the administrative operations and needs of the
township and prepare and recommend to the Township Committee necessary
and desirable plans and programs to meet present and foreseeable needs.
(9)
Solicit and inform the Township Committee as to the
federal aid projects and any state aid projects and any other aid
programs for which the Township of East Hanover may qualify.
(10)
Execute all laws of the State of New Jersey and execute
ordinances and resolutions of the township, subject to the direction
of the Township Committee, and the implementation of the Township
Committee's policies as established.
(11)
Act as staff to the Township Committee and the liaison
for the Township Committeemen to all departments, boards, commissions
and other individuals or agencies as may be necessary, under the direction
of the Township Committee or the individual Township Committeeman
who is the representative to such group or individual.
(12)
Supervise and recommend all insurance and bonds for
township property, personnel and township operations. The Administrator
shall supervise and provide for the maintenance of all township property
and perform such other duties as may be required of the Administrator
by ordinance or resolution of the Township Committee.
(13)
Coordinate all personnel of the township through their
respective department heads or committee chairmen in consultation
with and as a representative of the Township Committee, and the Administrator
shall coordinate the business activities of the township's departments
or committees, including the direction of central purchasing in consultation
with and as a representative of the Township Committee.
(14)
All complaints regarding services or personnel of
the township shall be referred to the office of the Township Administrator.
He shall assist the department head in investigating and disposing
of such complaints and shall keep a written record of such complaints
and when and what action was taken in response thereto and provide
the Township Committee with a copy thereof.
(15)
Investigate the affairs of any officer or department
at the initiation of the Township Committee and report to the Committee
on the work of all departments.
(16)
Serve as the personnel officer of the township and,
as such, recommend to the Township Committee the selection, hiring,
promotion and removal of employees of the township. Such recommendations
by the Administrator are with regard to those employees for whose
selection and removal no other method is mandated by law.
(17)
When the Administrator deems it necessary and advisable
for the betterment of the township, recommend the suspension or discharge
of employees in accordance with law.
(18)
Maintain sound personnel practices for the township
work force and maintain appropriate records for all township employees.
(19)
Recommend the employment of experts and consultants
to perform work and render advice in connection with the operation
of the dedicated utilities or work projects in the township, subject
to the approval of the Township Committee.
(20)
Have no pecuniary or personal interest directly or
indirectly in any contract, job for work or materials or the profits
thereof to be furnished or to be performed for the Township of East
Hanover.
(21)
In conjunction with the Township Clerk, prepare the
agenda for each meeting of the Township Committee and supply facts
pertinent thereto and deliver the same to the Township Committee.
The Administrator shall arrange and coordinate meetings and conferences
when so required by the Township Committee.
(22)
Make sure that the provisions of all franchises, contracts,
leases and privileges and permits granted by the township are complied
with except insofar as such duties are expressly imposed upon some
other township official or other official by statute. Upon specific
approval by the Township Committee, the Administrator shall negotiate
contracts, subject to the approval of the Township Committee.
(23)
Be the purchasing officer of the Township of East
Hanover and purchase, in accordance with the provisions of the governing
statutes and sound purchasing practices and procedures, all materials,
supplies and equipment for all of the various agencies, boards, departments,
commissions and other offices of the township. The Administrator shall
provide and establish procedures for written request for purchases.
No purchase shall be approved unless submitted pursuant to such procedures.
He shall keep an account of all purchases and shall from time to time
or when directed by the Township Committee make a full written report
thereof. The Administrator shall control the storage of all township
supplies and materials and ensure the performance of all purchase
contracts and compliance with the terms and specifications thereof;
said procedures shall be reviewed and approved by the Township Committee
prior to adoption and shall be in writing.
(24)
Review, validate and recommend all bills and vouchers
for payment prior to final approval by the Township Committee and
establish procedures associated with the voucher process, including
purchase orders; said procedures shall be reviewed and approved by
the Township Committee prior to adoption and shall be in writing.
(25)
Prepare and submit to the Township Committee before
the close of the fiscal year or on a date certain, as scheduled by
the Township Committee, an estimated budget for the next township
fiscal year along with an explanatory statement regarding said estimated
budget, including a comparison of prior years' budgets, appropriations
and expenditures and an analysis of the proposed expenditures with
recommendations regarding the feasibility thereof. In preparing the
proposed budget, the Township Administrator shall obtain from the
head of each department, agency, board or officer estimates of revenues
and expenditures and other supporting data as he requests and as is
necessary to complete said budgets.
(26)
Upon the basis of the departmental request and the
Administrator's analysis of the needs and resources of the township,
prepare his recommended temporary budget on or before December 15
or other date as prescribed by the Township Committee. The Administrator
shall present to the Committee his budget document consisting of:
(27)
Be responsible for the execution of the township budget
after its adoption by the Township Committee and the implementation
of the work programs contained in the budget.
(28)
Prepare proper resolutions for adoption by the Township
Committee, directing payment of all certified and approved vouchers
at regular meetings, and upon approval of any voucher by resolution
of the Township Committee, promptly pay the same.
(29)
Study, recommend, implement and enforce the financial
procedures and policies of the township and its departments.
(30)
Maintain a continuing review and analysis of the budget
operations, work programs and township services, and in conjunction
with the Township Treasurer, be responsible for the conduct of a sound
investment program and report such results to the Township Committee
semiannually or more frequently as directed by the Committee.
Nothing in this Article shall derogate from
or authorize the Township Administrator to exercise the powers and
duties of the elected and appointed officials or employees of the
township and of the boards and commissions of the township established
pursuant to law.
Whenever used herein, the masculine gender shall
include the feminine.
