Township of East Hanover, NJ
Morris County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Township Committee of the Township of East Hanover 5-13-1973 as Art. 5 of Ch. 2 of the Revised Ordinances. Amendments noted where applicable.]
GENERAL REFERENCES
Salaries and compensation — See Ch. 47.

§ 15-1 Presentation of claims; voucher form.

A. 
Each bill, claim or demand against the township shall be presented on a voucher form provided by the Township Clerk and as prescribed by the Township Committee. The voucher shall contain the date of delivery of the goods or services and set forth in detail a description of the goods or services rendered making up the bill, claim or demand. The voucher shall contain a certification by the party claiming payment that the said claim, bill or demand is correct in all its particulars, that the goods or services referred to therein have been supplied or rendered as stated therein and such other certification as the voucher form may require.
B. 
Every such voucher shall be delivered to the Township Clerk or to such other person as may be directed by the Township Committee.

§ 15-2 Transmittal of claim to appropriate officer.

Upon receipt of the claim or voucher referred to in the preceding section, the Township Clerk or other authorized person shall forthwith present the certified claim to the appropriate officer of the township having knowledge of the facts for his certification that the goods, materials or supplies have been received or the services rendered, said certificate being based on signed delivery slips or other reasonable procedures.

§ 15-3 Audit and approval by Treasurer.

After a claim or voucher has been certified as set forth in § 15-2, the claim shall be presented by the Township Clerk or other authorized person to the Township Treasurer for his audit and approval of the claim for payment. In case the Township Treasurer shall discover any informality, error or illegal or improper charges or demand in any such claim or voucher, he shall return the same to the Township Clerk with a statement duly certified by him of the particulars of such informality, error or illegality.

§ 15-4 Approval by Township Committee.

[Amended 10-1-1987 by Ord. No. 26-1987]
A. 
Bills, claims or demands against the township shall be deemed approved for payment when three members of the Township Committee shall vote to pay the claims on a list prepared by the Administrator or the Treasurer on a recorded roll call vote at the regular or duly called special meeting of the Township Committee. All claims or vouchers approved for payment by the Township Committee shall be recorded in the minutes of the meeting at which the same shall have been approved for payment.
B. 
The Treasurer shall proceed to make payment within 72 hours of approval by the Township Committee, unless a member of the Township Committee shall file a written objection to a particular claim, in which case payment shall be withheld until the claim and the objection are reviewed by the Township Committee.

§ 15-5 Mode of payment.

Payment of claims or vouchers shall be made by bank check, which shall be signed by the Mayor and Township Treasurer and countersigned by the Township Clerk. Payroll checks shall be signed in the same manner upon presentation of payroll vouchers submitted by the Township Treasurer.

§ 15-6 Specific appropriations.

Nothing contained in this chapter shall be construed to affect the power of the Township Committee to make specific appropriations of money in payment of claims and demands against the township.