[HISTORY: Adopted by the Township Committee
of the Township of East Hanover 5-13-1973 as Art. 5 of Ch. 2 of the Revised Ordinances.
Amendments noted where applicable.]
GENERAL REFERENCES
Salaries and compensation — See Ch. 47.
A.
Each bill, claim or demand against the township shall
be presented on a voucher form provided by the Township Clerk and
as prescribed by the Township Committee. The voucher shall contain
the date of delivery of the goods or services and set forth in detail
a description of the goods or services rendered making up the bill,
claim or demand. The voucher shall contain a certification by the
party claiming payment that the said claim, bill or demand is correct
in all its particulars, that the goods or services referred to therein
have been supplied or rendered as stated therein and such other certification
as the voucher form may require.
B.
Every such voucher shall be delivered to the Township
Clerk or to such other person as may be directed by the Township Committee.
Upon receipt of the claim or voucher referred
to in the preceding section, the Township Clerk or other authorized
person shall forthwith present the certified claim to the appropriate
officer of the township having knowledge of the facts for his certification
that the goods, materials or supplies have been received or the services
rendered, said certificate being based on signed delivery slips or
other reasonable procedures.
After a claim or voucher has been certified as set forth in § 15-2, the claim shall be presented by the Township Clerk or other authorized person to the Township Treasurer for his audit and approval of the claim for payment. In case the Township Treasurer shall discover any informality, error or illegal or improper charges or demand in any such claim or voucher, he shall return the same to the Township Clerk with a statement duly certified by him of the particulars of such informality, error or illegality.
[Amended 10-1-1987 by Ord. No. 26-1987]
A.
Bills, claims or demands against the township shall
be deemed approved for payment when three members of the Township
Committee shall vote to pay the claims on a list prepared by the Administrator
or the Treasurer on a recorded roll call vote at the regular or duly
called special meeting of the Township Committee. All claims or vouchers
approved for payment by the Township Committee shall be recorded in
the minutes of the meeting at which the same shall have been approved
for payment.
B.
The Treasurer shall proceed to make payment within
72 hours of approval by the Township Committee, unless a member of
the Township Committee shall file a written objection to a particular
claim, in which case payment shall be withheld until the claim and
the objection are reviewed by the Township Committee.
Payment of claims or vouchers shall be made
by bank check, which shall be signed by the Mayor and Township Treasurer
and countersigned by the Township Clerk. Payroll checks shall be signed
in the same manner upon presentation of payroll vouchers submitted
by the Township Treasurer.
Nothing contained in this chapter shall be construed
to affect the power of the Township Committee to make specific appropriations
of money in payment of claims and demands against the township.
