[HISTORY: Adopted by the Board of Trustees of the Village of Centre Island 4-5-1976 by L.L. No. 1-1976 by Art. 18 of the 1976 Municipal Code. Amendments noted where applicable.]
The Board of Trustees of the Village of Centre Island hereby promulgates this set of rules in accordance with the Freedom of Information Law.[1]
[1]
Editor's Note: See Art. 6 of the Public Officers Law.
The Village Clerk is hereby designated as the fiscal officer and records access officer of the Village of Centre Island.
A. 
All requests for public access and the production of records shall be addressed to the Village Clerk, Centre Island, Oyster Bay, New York 11771 or by telephoning said Clerk during business hours. The Clerk will then arrange a mutually convenient appointment to inspect and copy the requested records.
B. 
All requests should be sufficiently specific that the records desired are readily identifiable. In the event that the records sought are not available, the persons seeking such records shall make application to the Village Clerk upon the form supplied.
The Village Clerk is hereby directed to make available to persons requesting records those public records which, by law, are required to be made available for public inspection and copying. In the event that the request for public records interferes with the operation of the office of the Village Clerk and makes it difficult for members of the public to receive its regular services, the Village Clerk is hereby authorized to establish hours during each day when he shall process requests for records, including the times when such requests shall be made, in order to enable him to find the records for review and copying. The times so established by the Village Clerk shall be conspicuously posted in the office of the Village Clerk.
No records shall be removed from the lawful custody of any public office charged with the duty of maintaining such records.
The examination of public records should be conducted in an orderly and chronological manner without unduly interfering with the operation of said Village office or other individuals examining similar records.
In the event that any requests cannot be met within five working days after receipt by the Village, the applicant will be notified, in writing, before the end of said period, stating the reason for the delay and the estimated date of production or denial of the request.
In the event that a question arises that the public viewing of such records may result in an unwarranted invasion of a citizen's personal privacy or may result in a disclosure of material that must be confidential to promote effective law enforcement or for any other reason which, in the opinion of the Village Clerk, is valid to promote the public interest while consistent with the new law, the Village Clerk shall confer with the Attorney for the Village before determining if such records shall be made available for inspection.
The Mayor is hereby designated as the appeals officer of the Village of Centre Island and empowered to hear all appeals from the denial of access to records under the Freedom of Information Law.[1]
[1]
Editor's Note: See Art. 6 of the Public Officers Law.
A. 
If an application is denied, the Village Clerk shall notify, in writing, said party stating the reasons therefor and inform him of his right to appeal and the required procedures. All appeals shall be in writing.
B. 
The appeals officer, within seven business days of receipt of an appeal, shall render a written decision.
The Village Clerk shall maintain and make available for public inspection and copying a listing, by subject matter, of all applicable records. The listing shall be updated at least semiannually and noted with the most recent date it was updated.