[HISTORY: Adopted by the Board of Trustees of the Village of North Collins 12-2-2003 by L.L. No. 1-2003. Amendments noted where applicable.]
The purpose of this chapter is to authorize the Village of North Collins to defend and indemnify its employees for claims made against them for their actions while in public service.
As used in this chapter, the following terms shall have the meanings indicated:
- Any person holding a position by election, appointment or employment in the service of the Village, but shall not include a volunteer, any person not compensated for his/her services or an independent contractor. The term "employee" shall include a former employee, his/her estate or judicially appointed personal representative.
- Village of North Collins.
Upon compliance by the employee with the provisions of employee duty, the Village shall provide for the defense of the employee in any civil action or proceeding in any state or federal court arising out of any alleged act or omission which occurred or is alleged in the complaint to have occurred while the employee was acting or in good faith purporting to act within the scope of his public employment or duties or which is brought to enforce a provision of Title 42 of the United States Code. Such defense shall not be provided where such civil action or proceeding is brought by or on behalf of the Village against the employee.
Subject to the conditions set forth in this chapter, the employee shall be represented by an attorney employed or retained by the Village for the defense of the employee. Reasonable attorney's fees and litigation expenses shall be paid by the Village or the Village's insurer to such attorney employed or retained, from time to time, during the pendency of the civil action or proceeding, subject to certification by the Village Board that the employee is entitled to representation under the terms and conditions of this chapter. Payment of such fees and expenses shall be made in the same manner as payment of other claims and expenses of the Village. Any dispute with respect to representation of multiple employees or by an attorney employed or retained for such purposes or with respect to the amount of the fees or expenses shall be resolved by the court.
Where the employee delivers process and a request for a defense to the Village Mayor, as required by provisions of employee duty, the Village Board shall take the necessary steps, including the retention of an attorney under the terms and conditions provided in Subsection B, on behalf of the employee to avoid entry of a default judgment, pending resolution of any question relating to the obligation of the Village to provide a defense.
The duties to defend provided in this chapter shall be contingent upon delivery to the Village Mayor of the original or a copy of any summons, complaint, process, notice, demand or pleading within five days after the employee is served with such document and the full cooperation of the employee in the defense of such action or proceeding and defense of any action or proceeding against the Village based upon the same act or omission and in the prosecution of any appeal. Such delivery shall be deemed a request by the employee that the Village provide for his/her defense pursuant to this chapter, unless the employee shall state, in writing, that a defense is not requested.
The benefits of this chapter will inure only to employees as defined herein and shall not enlarge or diminish the rights of any other party, nor shall any provision of this chapter be construed to affect, alter or repeal any provisions of the Workers' Compensation Law.
The provisions of this chapter shall not be construed to impair, alter, limit or modify the rights and obligations of any insurer under any policy of insurance obtained by the Village or any other entity for the purpose of providing the cost of such defense and indemnification called for by this law.
As otherwise specifically provided in this chapter, the provisions of this chapter shall not be construed in any way to impair, alter, limit, modify, abrogate or restrict any immunity available to or conferred upon any unit, entity, officer or employee of the Village or any right to defense provided for any governmental officer or employee by, in accordance with, or by reason of, any other provision of state or federal statutory or common law.
The provisions of this chapter shall apply to all actions and proceedings specified herein which have been commenced, instituted or brought on or after the effective date of this law.