[HISTORY: Adopted by the Board of Trustees of the Village
of Sloan 2-9-2010. Amendments noted where applicable.]
A credit card will be issued to an employee when deemed necessary
and authorized by the Village of Sloan Board of Trustees.
The following rules shall apply to the use of the credit card:
A.
All Village credit cards will be kept in a secure location under
the control of the Village Clerk/Treasurer.
B.
A control log will be maintained by the Office of the Village Clerk/Treasurer
to document the use and return of all credit cards.
C.
Only those employees authorized by the Village Board will be allowed
to use the credit cards.
D.
All charges will be evidenced by original sales receipts that are
provided when the credit card is returned.
E.
The original receipts will be retained by the Clerk/Treasurer, verified
to the monthly credit card billing statements and attached with the
statements to the voucher for payment.
F.
In all circumstances, an employee other than the purchaser should
physically verify items purchased.
G.
All credits cards are the sole property of the Village of Sloan and
cannot be used to make purchases of a personal nature.
