[Adopted by Ord. No. 330-73 (Sec. 2-24 of the 1987 Revised General Ordinances)]
A Purchasing Agent is needed in the Borough to coordinate all
purchases by all departments in the Borough.
There is hereby created the municipal office of Purchasing Agent
in the Borough.
A.
The position shall be a full-time position, and the Purchasing Agent
will attend when required meetings of municipal agencies, as requested,
and will appear and testify in the Municipal Court or other appropriate
Boards and agencies when requested.
B.
Will submit reports of all purchases made by the Borough to the Mayor
and Council on a quarterly basis.
C.
Will keep accurate and current records of all purchases made by the
Borough.
D.
As set forth in Chapter 25, Claims Procedure; Pay to Play, Article I, Payment of Claims, of the Code of the Borough of Red Bank, the Purchasing Agent shall:
(1)
Receive all requisitions for purchases from all departments. Each
requisition shall be forwarded to the Purchasing Agent, whose duty
it shall be to solicit bids on quotation forms, telephone or advertisement
for nonemergency, nonrecurring requisitions over $250, but not exceeding
$7,500. The Purchasing Agent shall then tabulate bids and prepare
purchase order in quadruplicate to the vendor offering the best bid
and distribute copies of the purchase order as follows: Copy 3 and
4 of purchase order shall be sent to the Treasurer, who shall encumber
the appropriation of the requisitioning department. Copy number 3
of this form shall then be signed by the Treasurer and returned to
the Purchasing Agent as notification of the availability of funds.
The Purchasing Agent shall then release the original and copy number
2 to the vendor who in turn will fill the order, prepare a voucher
and return copy number 2 of the purchase order with the merchandise.
The requisitioning department shall check the material upon delivery
and submit delivery slips attached to copy number 2 of the purchase
order, after signing the certification thereon. The Purchasing Agent
shall then check the report of goods received and send copy number
2 of the purchase order to the Treasurer. The Treasurer shall check
extensions and footings on the voucher and attach copy number 2 of
the purchase order for payment and forward same to the Borough Clerk.
A.
Graduation from high school or an equivalency diploma.
B.
Thorough knowledge of the method of achieving and maintaining liaison
with relevant inspection agencies and health, welfare and relocation
agencies so as to assure their continuing cooperation on those aspects
of his work for which he requires their assistance.
C.
Ability to read specifications for materials to be purchased.
D.
Ability to work harmoniously with other municipal department heads.
E.
Ability to take a firm stand where necessary.
F.
Ability to prepare clear, concise and accurate reports and maintain
records.
G.
Ability to act as a witness in Court.
H.
Ability to speak effectively before community groups.
A.
The salary for the Purchasing Agent shall be fixed annually by the
Mayor and Council in the Borough's Salary Ordinance. Adequate and
competent secretarial help will be available to the Purchasing Agent
by the Borough in order for him to properly carry out the duties set
forth herein.
B.
The Purchasing Agent will be appointed by the Mayor with the consent
of Council and will be appointed annually to serve at the pleasure
of the Mayor and Council.
