[Adopted by Ord. No. 1970-1 (§ 2-5 of the 1972 Ocean Codified Ordinances)]
The Clerk shall serve as Clerk of the Township Committee. He
or she shall attend and keep the minutes of all meetings of the Committee,
which minutes shall be signed by the officer presiding at the meeting
and by the Clerk.
A.
The Clerk shall record all ordinances of a permanent character in
books to be provided for that purpose. After each ordinance, he/she
shall also record and certify the proof of publication thereof as
required by law. Each ordinance so recorded shall be signed by the
Mayor and the Clerk, who shall attest that it was fully adopted upon
a date stated, and when so signed, the recorded copy shall be deemed
to be a public record of the ordinance. Any omission by the Clerk
or the Mayor to sign or certify shall not impair or affect the validity
of any ordinance which has been duly adopted.
B.
At the close of each year, the Clerk, with the advice and assistance
of the Township Attorney, shall bind, compile or codify all the ordinances,
or true copies thereof, which then remain in force and effect. The
Clerk shall also properly index the record books, compilation, or
codification of ordinances. These services may be physically accomplished
by contract with a company engaged in such business.
The Clerk shall have custody of and safely keep all records,
books and documents of the Township, except those committed by ordinance
to any other office or transferred thereto by the Township Committee.
The Clerk shall, on request and the payment of the fees prescribed
therefor by resolution of the Township Committee for the use of the
Township, furnish a certified copy of any such paper in his/her custody
under the corporate seal of the Township.
The Clerk shall cause the corporate seal of the Township to
be affixed to instruments and writings when authorized by ordinance
or resolution of the Township Committee or when necessary to exemplify
any document on record in his/her office, or to certify any act or
paper which from the records in his/her office appears to have been
a public act of the Township or a public document. The Clerk shall
not affix the seal or cause or permit it to be affixed to any other
instrument, writing or other paper unless required by law or ordinance.
The Clerk, subject to the supervision of the Township Committee,
shall:
A.
Be the depository and custodian of all official surety bonds furnished
by or on account of any officer or employee, except his/her own bond,
which shall be placed in the custody of the Treasurer; of all insurance
policies upon or with respect to risks insured for the benefit of
the Township or to protect it against any claim, demand or liability
whatsoever; and all formal contracts for work, labor, services, supplies,
equipment and materials to which the Township may be a party;
B.
Be the depository for and have custody of all performance bonds running
to the Township as obligee, or any other form of security given by
any contractor, subdivision developer or other person on account of
work done or to be done in or for the Township;
C.
Have custody of all leases of property owned by the Township;
D.
Report to the Township Committee annually, at such time as it may
require, on the coverage, expiration date and premium of each surety
bond and contract of insurance; the nature and terms of outstanding
leases, the rent reserved by each and their respective expiration
dates.
The Clerk shall maintain a current compilation of all such rules
and regulations which shall be available for public inspection in
his/her office during business hours. No rule or general regulation
made by any department, officer, agency or authority of the Township,
except such as relates to the organization or internal management
of the municipal government or a part thereof, shall take effect until
it is filed with the Clerk.
The Clerk shall have the power to administer oaths in all matters
concerning Township business.
The Township Clerk shall, within five days after the Township
Committee has appointed or elected any officer, whether to fill a
vacancy or otherwise, cause to be delivered to or left at the place
of abode of the person so elected or appointed a written notice of
his/her election or appointment, and within the same time shall file
a certified copy of the record or the election or appointment with
the Clerk of the county.
In addition to such other functions, powers and duties as may
be prescribed by ordinance, and subject to the supervision and direction
of the Township Committee, the Clerk shall:
A.
Perform all the functions required of municipal clerks by the General
Election Law (Title 19 of the Revised Statutes) and any other law
or ordinance;
B.
Administer the provisions of Township ordinances with reference to
the licensing of occupations and activities for which licenses are
required by law or ordinance to be obtained from the Clerk;
C.
Have such other different and additional functions, powers and duties
as may be prescribed by law or ordinance or delegated to him/her by
the Township Committee.
D.
Be a person
to whom the Township has delegated the authority to approve the granting
of raffle and bingo licenses. This delegation shall extend to the
Township Clerk and the Deputy Township Clerk. Any references within
this article to the authority of the governing body or the Township
Committee to issue or authorize licenses shall include the Township
Clerk and the Deputy Township Clerk as an appropriate issuing authority.
[Added 9-23-2010 by Ord.
No. 2010-2
There is created the Office of Deputy Township Clerk. The Deputy
Township Clerk, at such times as may be directed by the Township Clerk
or Township Committee, shall act as Clerk to the Township Committee
and keep a record of its proceedings, perform all other acts as may
be provided by law and shall execute all documents required by law
or ordinance to be executed by the Clerk and affix the seal of the
Township thereto whenever required. The Deputy Clerk shall execute
such documents by signing the name of the Clerk followed by the word
"By" and the Deputy Clerk's own name and title. The Deputy Township
Clerk shall act in the place instead of the Township Clerk only in
the absence of the Township Clerk when he/she is unable to perform
the duties of the office.