[HISTORY: Adopted by the Mayor and Council of the City of
Hoboken 8-11-2004 by Ord. No. DR-149. Amendments noted where applicable.]
As used in this chapter, the following terms shall have the
meanings indicated:
Messages sent from one person or entity to another via computer.
A matrix of networks that connects computers throughout the
world.
Records made and maintained and received or kept on file
in the course of official business including but not limited to agendas,
minutes (including executive session minutes when they become public),
resolutions, proposed ordinances and resolutions, all City codes,
the Master Plan, consultant reports, municipal budgets (not including
worksheets), contracts, licenses, tax records, landlord registration
forms, financial disclosure forms, bidders lists (when complete),
lists of members of municipal boards and commissions including their
terms of office, and such other information and/or records
generated by the Mayor and the City Council and all municipal departments,
boards, commissions, agencies, utilities, authorities and such other
entities and instrumentalities of municipal government and that are
not confidential in nature and whose release is not forbidden by law.
Any unlisted telephone numbers, social security numbers, driver license
numbers, credit card numbers and other private information determined
by law not to be public that is contained in the foregoing shall be
deleted or obliterated. "Public information and documents" shall include
all records not specifically exempted by New Jersey's Open Public
Records Act ("OPRA") (N.J.S.A. 47:1A-1 et seq.), as amended and supplemented.
A set of interconnected documents and the World Wide Web,
including a homepage, prepared and maintained as a collection of information.
The complete set of documents residing on all Internet servers
that use the HTTP protocol, accessible to users via a simple point-and-click
system.
A.
The City of Hoboken has established a Website ("Hoboken Web Site")
and has registered it with the domain name of www.hobokennj.org. The
City of Hoboken shall create and post on the Web site an e-mail address
for the City Clerk's Office, in order to respond to requests
for public information and documents. The City of Hoboken shall post
on the Hoboken Web Site, along with a standard phone contact list,
the e-mail; addresses for City assigned e-mail addresses for employees.
Certain employees have been assigned e-mail addresses in order to
promote efficient communication with the public and other agencies
and companies whereas their job functions require such communication.
B.
All notices and agendas required by law to be posted publicly and/or
published shall be also posted on the Hoboken Web Site. These postings
shall be done in a timely manner in respect to the posting/publishing
to its printed counterpart. All postings shall remain on the Hoboken
Web Site, enabling citizens to review archived information. The City
of Hoboken retains the right to remove archived information, if such
archived information is impeding on the storage capability to publish
new information.
C.
The City Clerk's Office shall accept all requests for public
information and documents submitted via e-mail, in addition to such
requests submitted on paper or via facsimile transmission. Such requests
may also be filed on forms which shall be available in downloadable
form on the Hoboken Web Site.
D.
The City's response to requests for public information and documents
shall include the use of e-mail, if so requested. The requesting entity
shall provide the necessary e-mail address so that the request can
be fulfilled.
E.
E-mail directed to the City of Hoboken or its employees may be retained
as part of the public record, and these communications may be available
through public information requests. Because of the public information
nature of the Hoboken Web Site, users should have no assumption of
privacy, as any information that may be provided by an individual
or his/her system can become public information.
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Individuals who visit the City of Hoboken website are important
to the City. Because visitors to the website are important, the City
does not capture personal information about them without their permission.
The City endeavors to collect only the minimum amount of information
needed to meet the purposes for which the website was created.
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All information collected on the City of Hoboken website will
be treated the same as any written communication and is subject to
the confidentiality and public disclosure laws of the State of New
Jersey.
Visitors to the City of Hoboken Website should be advised that
the City may collect information about visitors who view or download
information from the City website, such as the date and time the site
is visited, the type of web browser or other client software that
made the request to the City web server or its off-site server provider,
the Internet Protocol (IP) address of the visitor, the amount of data
sent by the City server to the visitor, or error code information.
The information collected is to be used to improve the content
of the provided City web services and to help understand how people
are using the services. Website logs are analyzed to continually improve
the value of the materials available on the website. Such website
log information is not personally identifiable, and the City will
make no attempt to link it with the individuals that browse the City
website.
"Personally identifiable information" is information about a
person that is readily identifiable to that specific individual. It
includes, for example, an individual's name, street address,
e-mail address, or phone number.
Personally identifiable information will not be collected unless
an individual voluntarily sends an e-mail message, fills out and send
an online form, or fills out personal information and sends in a survey.
The choice not to participate in these activities will not impair
an individual's ability to access certain information or obtain
a service online.
Unless specifically protected under state law, any information
provided may be inspected by the public or disclosed in a legal proceeding.
E-mail messages sent to the City of Hoboken Website will be
treated the same as any other written communication. They may be subject
to public inspection or legal disclosure and may be saved for a period
of time before they are destroyed. E-mail or other information requests
sent to the municipal website may be maintained in order to respond
to the request, forward that request to the appropriate agency, or
to provide the web designer with valuable customer feedback to assist
in improving the site. E-mail addresses obtained as a result of a
request to the municipal site will not be sold or given to private
companies for marketing purposes.
Any other information provided by a visitor at the request of
the City of Hoboken, such as the completion and electronic filing
of a form, will be considered to be voluntarily provided by the visitor
and will be treated in the same manner as information provided in
written form or in person during a visit to the agency. Information
provided may be subject to public inspection and legal disclosure
and may be saved for a period of time before it is destroyed.
The City of Hoboken collects, retains and utilizes the e-mail
address of website visitors only when they volunteer to subscribe
to document folders on the municipality's website. The information
is used to administer subscriber accounts and to provide documents
requested by e-mail subscribers. Records containing personal information
about e-mail subscribers are confidential and may only be released
with the express written permission of the subscriber.
Cookies are small text files that a web server may ask your
web browser to store, and to send back to the web server when needed.
Cookies may be used to store a transaction identifier to other information
a user may provide.
The City of Hoboken does not utilize cookies in order to track
visits to its website.
Neither the City of Hoboken, nor any agency, officer, or employee
of the City of Hoboken warrants the accuracy, reliability or timeliness
of any information published on the City of Hoboken Website, nor endorses
any products or services linked from this system, and shall not be
held liable for any losses caused by reliance on the accuracy, reliability
or timeliness of such information. Portions of the information may
be incorrect or not current. Any person or entity that relies on any
information obtained from this system does so at his or her own risk.
Various websites may be linked through the City of Hoboken Website.
Visitors to those sites are advised to check the privacy statements
of those sites and be cautious about providing personally identifiable
information without a clear understanding of how the information will
be used.
