The fiscal year of the City of Latrobe shall begin on the first
day of January and end on the last day of December of each year.
On or before the 1st day of November of each year, the City
Manager shall submit to the Council a proposed budget for the ensuing
fiscal year and an accompanying report.
The Budget Report shall explain the budget both in fiscal terms
and in terms of the programs. It shall outline the proposed financial
policies of the City of Latrobe for the ensuing fiscal year, describe
the important features of the budget, indicate any major changes from
the current year in financial policies, expenditures and revenues,
together with the reasons for such changes, summarize the debt, include
capital requirements, estimate of revenues and other material.
The budget shall provide a complete financial plan of all funds
and activities for the ensuing fiscal year and, except as required
by this Charter, shall be in such form as the Council may require.
In organizing the budget the most feasible combination of expenditure
classification by fund, organization unit, program, purpose or activity,
and object shall be utilized. The budget shall contain, without being
limited to, the following:
1.
A general summary of its content.
2.
Detail of estimated income, indicating the existing and proposed
tax levies, as well as other assessments, fees and charges.
3.
Proposed expenditures, including debt service.
4.
Number of proposed positions based on job classification and title.
5.
Comparative figures for actual and estimated income and expenditures
for the current fiscal year and actual income and expenditures of
the preceding fiscal year.
6.
Proposed expenditures during the ensuing fiscal year, detailed by
offices, departments and agencies, in terms of their respective work
programs and the methods of financing such expenditures.
7.
Proposed capital expenditures during the ensuing fiscal year, detailed
by offices, departments and agencies when practicable, and the proposed
method of financing each such capital expenditure.
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Proposed expenditures shall not exceed the estimated income
for the budget year.
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The annual budget shall be available for public inspection after
submission and prior to adoption, and after adoption, during regular
business hours.
The annual budget shall be adopted by ordinance. The ordinance
shall include appropriation by Department, sources of revenue and
proposed positions by title and number. Final adoption of the budget
shall occur prior to the commencement of the budget year for which
it is prepared, but only after it has been available for public inspection,
after notice, for at least ten (10) days.
The Council may authorize or ratify modifications of the current
adopted budget. A modification shall be defined by Council.
No expenditure or payment of any fund shall be made except upon
approval of the City Manager or of the Director of an Administrative
Department. Checks or drafts shall be signed by the Mayor and City
Manager or their designee as approved by Council in accordance with
procedures established by Council.
The Council shall provide for an independent annual audit of
all revenues and accounts by a Certified Public Accountant who has
no personal interest, direct or indirect, in the fiscal affairs of
the City of Latrobe or any of its elected or appointed officers. The
Council may provide for more frequent audits, as well as special audits,
as it deems necessary. The results of the annual audit and a financial
statement of the fiscal affairs shall be presented to the Council
and a summary of the findings and recommendations shall be published
in a newspaper circulating generally in the City of Latrobe by April
1st of the year following the fiscal year audited.
Before entering upon the duties of their respective offices,
or positions, the City Manager, as well as any other officer, agent
or employee as Council may determine, shall execute and file corporate
surety bonds, conditioned for the honest and faithful performance
of their respective duties, in such sums as shall be fixed by the
Council. All such bonds and sureties thereon, before being accepted,
shall be approved by the Solicitor. The agency placing such bonds
shall be determined by the Council and the premium therefor shall
be paid by the City of Latrobe. Such bonds may provide for one or
more additional obliges in the event that the officer bonded is acting
in a dual or similar capacity with other political sub-divisions or
governmental or quasi-governmental entities.
