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Township of Hamilton, NJ
Atlantic County
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Table of Contents
Table of Contents
Code
New Laws (5) Index Notes (2)
[HISTORY: Adopted by the Township Committee of the Township of Hamilton 10-15-2012 by Ord. No. 1730-2012.[1] Amendments noted where applicable.]
GENERAL REFERENCES
Defense and indemnification — See Ch. 17.
Equal Opportunity Policy — See Ch. 28.
Officers and employees — See Ch. 60.
Police Department — See Ch. 70.
[1]
Editor's Note: This ordinance also repealed formerCh. 66, Personnel, adopted 12-19-1983 by Ord. No. 864-83, as amended.
A. 
An employee handbook dated shall be adopted by resolution and shall include, among other policies, the following specific policies:
(1) 
Employee hiring.
(2) 
Introductory (formally known as "probationary") and permanent employment status.
(3) 
Anniversary date and service time.
(4) 
Definitions.
(5) 
Leave (i.e., vacations, holidays, personal days, sick leave, funeral leave, other excused absences, and leave of absence, injury leave).
(6) 
Hours of work and payroll records.
(7) 
Discipline and discharge.
(8) 
Overtime.
(9) 
Compensatory time.
(10) 
Grievances.
(11) 
Outside employment.
(12) 
Maintenance of records; access.
(13) 
Resignations.
(14) 
Termination and seniority and benefits.
(15) 
Training; college; continuing education.
(16) 
Personnel files.
(17) 
Equal opportunity.
(18) 
Affirmative action.
B. 
This employee handbook shall be reviewed by the Township Labor Attorney and the Joint Insurance Fund to assure it complies with federal, state, and local laws, and meets the standards to receive a reduced insurance deductible and copay.
As used in this article, the following terms shall have the meanings indicated:
FULL-TIME EMPLOYEE
Includes all Township employees who are employed 12 months a year and receive an annual salary set by ordinance and have specific basic workweeks and required hours as set by the Township Committee or by contract approved by the Township Committee. Full-time employees shall not include employees who work less than 35 hours per week.
MANAGEMENT
Those employees who are responsible for the day-to-day operations and supervision of their respective departments, responsible for the budgets for those departments and are not otherwise covered within a group by a contract approved by the Township Committee.
PART-TIME HOURLY EMPLOYEES
Those employees working on an as-needed basis and paid by the hour. Hourly rates for part-time hourly employees shall be set by ordinance. Hourly employees shall not be paid for holidays nor shall they receive benefits, including but not limited to paid sick leave, vacation leave and health insurance benefits.
PART-TIME SALARIED EMPLOYEES
Those employees who receive an annual salary set by ordinance and work 12 months per year, but not full time. An average number of hours to be worked by part-time salaried employees may be set by the Township Committee. Part-time salaried employees shall not receive benefits provided for full-time employees.
This article establishes the maximum salaries (listed in Attachment A, "Salary and Staffing Chart"[1]) for nonaligned officers and employees of the Township of Hamilton, County of Atlantic, State of New Jersey, in accordance with the provisions of this article, as set forth below, to be effective October 1, 2012.
[1]
Editor's Note: Attachment A is maintained in the Township Human Resources office. See § 66-7C.
The Township Administrator is hereby authorized to make payment of salaries, remuneration, allowances and expenses as may be provided for by any collective bargaining agreement or employment agreement approved by the Township Committee. The Township Administrator shall also have the authority to make step promotions contained in the collective bargaining agreements, including early step promotions (not to exceed one year early), if consistent with collective bargaining agreement criteria. If anything contained in a Township Committee approved agreement conflicts with this article, the approved agreement shall prevail until its expiration date when the affected employee shall become subject to this article.
A. 
The Township Administrator shall have the authority to award an annual percentage increase in salary up to the following percentages based on performance, attendance and customer service:
(1) 
January 1, 2009: 3.90%.
(2) 
January 1, 2010: 3.75%.
(3) 
January 1, 2011: 3.75% repealed.
(4) 
January 1, 2012: 0%.
(5) 
March 1, 2013: $1,375 flat increase to full-time employees and increase of 2% to non-full-time employees, listed in Section 1 of Exhibit A.[1]
[1]
Editor's Note: Exhibit A, which lists current salaries and wages of nonunion positions, is on file in the Township offices.
(6) 
January 1, 2014: 1.50%.
[Added 1-20-2015 by Ord. No. 1783-2015]
(7) 
January 1, 2015: 2.00%.
[Added 1-20-2015 by Ord. No. 1783-2015]
(8) 
January 1, 2016: 2.00%.
[Added 1-20-2015 by Ord. No. 1783-2015]
(9) 
January 1, 2017: 2.00%.
[Added 12-5-2016 by Ord. No. 1836-2016]
(10) 
January 1, 2018: 2.00%.
[Added 12-5-2016 by Ord. No. 1836-2016]
B. 
Salaries shall be paid every other week at a sum equal to the annual salary divided by the number of pay periods in the calendar year (normally 26 but occasionally 27) or per-hour wages for hourly employees.
This article establishes a complete list of all approved job titles, and the maximum number (listed in Attachment A, "Salary and Staffing Chart") of full- and part-time employees approved to be employed in each job title, of the Township of Hamilton, County of Atlantic, State of New Jersey, in accordance with the provisions of this article, as set forth below and in Attachment A, to be effective October 1, 2012.
A. 
The Township Committee may backfill vacated positions contained on Attachment A by resolution.
B. 
The Township Committee must amend this article when increasing the number of positions, increasing the maximum salary for any position, and/or adding a new title to Attachment A.
C. 
The Salary and Staffing Chart approved by the Township Committee shall be maintained in the Human Resources office and posted at all times. The initial posting shall be as provided in Attachment A, attached to this article. Each and every time a change is made to this chart, a new chart shall be posted to reflect said change and signed by the Mayor and Township Clerk and immediately reposted. Once replaced, the old chart shall be placed in a binder, and each and every time thereafter it is replaced, the replaced exhibit shall be placed in the same binder, thereby creating a lasting history of personnel changes.
The Township shall provide nonaligned employees with the same health, prescription, eye, and dental insurance as it does for Teamster employees. All nonaligned employees shall be required to continue contributing to the costs of the health insurance plan, as is mandated by law, including P.L. 2011, Chapter 78, and which shall replace and not be in addition to any other contribution. Such payments shall be withheld in equal installments throughout the year from an employee's paychecks. The Township shall maintain its Section 125 Plan so the contributions may be pre-tax.
The mileage reimbursement for business use of an employee's personally owned vehicle (POV) will be in accordance with the Internal Revenue Service Code Section 162, Mileage Allowance Rate. Employees are mandated to use a Township pool vehicle unless one is not available as determined by the department head. Use of a POV for Township business shall be kept to an absolute minimum.
[Added 10-16-2014 by Ord. No. 1773-2014]
All employees and elected public officials who receive compensation from the Township of Hamilton are mandated to have direct deposit of their compensation as of July 1, 2014, in accordance with Chapter 28, P.L. 2013, as defined under N.J.S.A. 52:14-15f(b).