Borough of Honesdale, PA
Wayne County
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Table of Contents
Table of Contents
[HISTORY: Approved by the Borough Council of the Borough of Honesdale 11-11-1996.]
GENERAL REFERENCES
Park and Recreation Commission — See Ch. 32.
Park and recreation area regulations — See Ch. 147.

ARTICLE I NAME.

The name of this organization shall be the "Honesdale Borough Park and Recreation Commission."

ARTICLE II PURPOSE OF THE ORGANIZATION.

The purpose of this organization is:
1. 
To formulate policies, advise, recommend, promote and maintain public parks and recreation in the Borough of Honesdale in accordance with the laws and agreements governing public recreation in the Commonwealth of Pennsylvania.
2. 
To build the public recreation and parks program into and about public schools, grounds and facilities.
3. 
To conduct a public recreation program utilizing the physical properties available in the Honesdale area.
4. 
To provide leadership in coordinating all activities of a recreation nature in the community to obtain a maximum benefit for the citizens of this community.
5. 
To provide an adequate and balanced recreational program to meet the various needs and interests of every citizen.
6. 
To develop a Municipal Tree Plan.
7. 
To plant, remove, maintain and protect shade trees in the parks and on the streets and highways in the borough.
8. 
To cooperate with existing organizations to accomplish these purposes.

ARTICLE III MEMBERSHIP.

The Board shall consist of members appointed by the Honesdale Borough Council. Members of the Park and Recreation Commission shall serve for respective terms of office of no longer than five years, and such terms of office shall be staggered in such a manner that at least one term expires annually. Additional nonvoting members may be appointed at the Board's discretion.

ARTICLE IV OFFICERS.

Section 1. 
Election of Officers. At the January meeting, the members of the Park and Recreation Commission shall elect from its membership a Chairman, Vice Chairman and Secretary.
Section 2. 
Special Election. In case of a vacancy occurring during the year, an election shall be held at the next meeting following such vacancy, provided that at least five days' written notice of such election shall have been previously sent to all Park and Recreation Commission members.
Section 3. 
Terms of Office. Officers shall be elected to serve for one year and until their successors have been duly elected and qualified.
Section 4. 
Employment of Director. The Board may employ a Director of Parks and Recreation who shall be Chief Administrative Officer of the Park and Recreation Commission but shall not be a member of the Commission. He shall be entitled to attend all regular meetings of the Commission and to participate in discussion but shall not be entitled to vote.

ARTICLE V MEETINGS.

Section 1. 
Special Meetings. Special meetings may be called by the Chairman at any time deemed necessary or desirable.
Section 2. 
Regular Meetings. The Commission shall meet regularly each month.

ARTICLE VI AMENDMENTS.

Section 1. 
Constitution. The Constitution may be amended at any regular meeting by a two-thirds vote. The proposed amendments shall have been submitted in writing and read to the organization at the regular meeting the month before being voted on.
Section 2. 
Bylaws. Bylaws may be adopted, amended or repealed at any regular meeting by a majority vote.

ARTICLE I DUTIES OF THE OFFICERS.

Section 1. 
Duties of the Chairman. The Chairman of the Board shall preside at the meetings of the Board and shall perform other duties ordinarily performed by that officer.
Section 2. 
Duties of the Vice Chairman. The Vice Chairman of the Board, in absence of the Chairman, shall perform all the duties of the Chairman of the Board.
Section 3. 
Duties of the Secretary. The Secretary shall perform the usual duties pertaining to this office. The Secretary shall keep or cause to be kept a full and true record of all the meetings of the Board and of all meetings of Standing Committees of the Board and of such special meetings as shall be requested of him or her. When necessary, the Secretary shall see that all bonds required from the officers and employees of the Park and Recreation Commission for the faithful performance of their duties are properly filed. The Secretary shall issue or cause to be issued notice of regular meeting of the Commission and calls for special meetings as hereinbefore provided.

ARTICLE II COMMITTEES OF THE BOARD.

Section 1. 
Standing Committees. There shall be four Standing Committees of the Commission, namely:
1. 
Committee on Finance and Budget.
2. 
Parks, Buildings and Grounds Committee.
3. 
Recreation Committee.
4. 
Shade Tree Committee.
Section 2. 
Appointment of Committees. The Standing Committees shall be appointed by the Chairman of the Commission at the January meeting or as soon thereafter as possible and serve until their successors are appointed and qualified.
Section 3. 
Personnel of Committees. Each Committee shall consist of not fewer than two members of the Commission, together with the Chairman and the Director of Parks and Recreation.
Section 4. 
Minutes of the Committees. A record of the actions of each Committee shall be kept by a member of said Committee and shall be reported, in writing, to the Commission at its next meeting for action by the Commission, if the Commission so desires.
Section 5. 
Finance and Budget Committee. The Committee on Finance, in cooperation with the Director and the ex officio Treasurer of the Park and Recreation Commission, shall make a careful study of the anticipated income of the Park and Recreation Commission from all sources and shall certify to the Commission such amount as need be raised by taxation or otherwise in order to provide for all anticipated expenditures of the Park and Recreation Commission and shall recommend to the Commission the method or methods by which the anticipated needs shall be met. The Committee on Finance shall have supervision over the accounting and financial records of the Park and Recreation Commission and shall submit to the Commission for its consideration and approval a budget for the Park and Recreation Commission for the year beginning on the first of January following. The budget submitted shall include an itemized statement of the probable expenses of the Park and Recreation Commission for said year, showing in detail, as nearly as possible, the salaries to be paid and the persons to whom payable and set forth in such tabulation as shall readily be compiled.
The budget, when approved by the Commission, shall be the authority for incurring expenditures of the various departments included herein. It shall be the duty of the Director of Parks and Recreation and the Treasurer of the Board, acting as a committee on expenditures, to make a distribution of such budget appropriations as are desired by authorizing expenditures within the limits of such appropriations subject to the approval procedures.
The Committee on Finance shall arrange and supervise the annual audit of the books and securities of the Commission by a firm of public accountants. A copy of the annual audit report shall be made available to each member of the Commission, the Director of Parks and Recreation and the Treasurer.
Section 6. 
Parks, Buildings and Grounds Committee. This Committee is responsible for responsible planning, development, operation and maintenance of the park system for the Borough of Honesdale.
The Committee on Buildings and Grounds shall exercise supervision over the care and control of all buildings and grounds and equipment of the Park and Recreation Commission. It shall be the duty of this Committee to see that the buildings and property of the Park and Recreation Commission are adequately insured.
The Committee shall investigate and determine the need for new facilities or renovation of existing buildings and for the expansion, improvement and beautifying of existing areas. It shall consider the reports and suggestions of the Park and Recreation Commission and make its recommendation of specifications and plans for new buildings or improvements to the Commission for consideration; it shall call for bids when directed by the Commission and shall recommend to the Commission for approval the contractor or contractors who, in its opinion, should be awarded the contract for the construction or major renovation authorized.
It shall be the duty of this Committee to consider and make recommendations relating to program and any other related matter. The Committee shall report its actions or any recommendations at any meeting of the Commission.
It shall be the duty of this Committee to consider and make recommendations relating to full-time and part-time professional personnel and all problems, including retirement, tenure, working conditions, etc., and such matters as may be referred to the Committee for consideration by either the Park and Recreation Commission or the Board. The Committee shall report its actions or any recommendations at any meeting of the Board.
Section 7. 
Recreation Committee. This Committee is responsible for the development and operation of a diversified recreation program which will attempt to meet the needs of all community residents.
It shall be the duty of this Committee to consider and make recommendations relating to program and any other related matter. The Committee shall report its actions or any recommendations at any meeting of the Commission.
It shall be the duty of this Committee to consider and make recommendations relating to full-time and part-time professional personnel and all problems, including retirement, tenure, working conditions, etc., and such matters as may be referred to the Committee for consideration by either the Park and Recreation Commission or the Board. The Committee shall report its actions or any recommendations at any meeting of the Board.

ARTICLE III MEETINGS.

Section 1. 
Regular meetings. The regular meeting shall be held on the fourth Monday of each month at 7:30 p.m. at Borough Hall.
Section 2. 
Notice of meetings. Notice of all regular meetings shall be mailed to each member of the Commission at least five days prior to each meeting.
Section 3. 
Quorum. A majority of the Commission shall at all times constitute a quorum.
Section 4. 
Rules of order. General parliamentary rules, as given in Robert's Rules of Order, as modified by rules and regulations of the Commission, shall be observed in conducting meetings of the Board.
Section 5. 
Order of business. The following shall be the order of business of the Board, but the rules of order may be suspended and any matters considered or postponed by action of the Board:
1. 
Call to order.
2. 
Roll call.
3. 
Consideration of minutes of last regular meeting and of any special meetings held subsequently and their approval or amendment.
4. 
Election of officers.
5. 
Report of officers.
6. 
Report of Standing Committees.
7. 
Report of special committees.
8. 
Report of Director of Parks and Recreation.
9. 
Unfinished business.
10. 
Communications.
11. 
New business.
12. 
Adjournment.

ARTICLE IV FISCAL YEAR.

The fiscal year of the Board shall begin January 1 and continue until 12:00 midnight, December 31 next following.