[HISTORY: Adopted by the Borough Council of the Borough of
Honesdale 12-19-2011 by Ord. No. 648. Amendments noted where applicable.]
GENERAL REFERENCES
Officers and employees — See Ch. 28.
The office of Borough Manager is hereby created by the Borough
Council of the Borough, subject to the right of Council, by ordinance
and at any time, to abolish that office.
The Manager shall be appointed for a two-year term by a majority
of all the members of Council. The Manager shall serve at the pleasure
of Council and may be removed at any time by a majority vote of all
the members of Council. At least 30 days before such removal becomes
effective, Council shall furnish the Manager with a written statement
setting forth its intention to remove him/her, along with the stated
reasons.
The Manager shall be chosen on the basis of his/her executive and administrative abilities, with special reference to his actual experience in, or his knowledge of, accepted practices in respect to the duties of his office as set forth in § 8-6 below. The Manager need not be a resident of the Borough nor of the Commonwealth of Pennsylvania.
Before entering upon the duties of Manager, the appointed Manager
shall provide bond to the Borough with a bonding company assuring
such sum as is set by resolution of Council, conditioned upon the
faithful performance of the duties of the office. Any premiums associated
therewith or therefor shall be paid by the Borough.
The salary of the Manager shall be fixed from time to time in
the same manner as compensation for all other Borough employees. At
such time as Council appoints an individual to the office of Manager,
Council shall also fix the initial salary of said Manager.
A.
The
Manager shall be the Chief Administrative Officer of the Borough and
shall be responsible to Council as a whole for the proper and efficient
administration of the affairs of the Borough.
B.
The
Manager's powers and duties shall relate to the general management
of all Borough business not expressly imposed or conferred upon other
Borough officers by statute.
C.
Subject
to recall by ordinance of Council, the Manager shall but not be limited
to:
[Amended 3-21-2016 by Ord. No. 670]
(1)
Supervise and be responsible for the activities of all Borough departments,
including the Police Department.
(2)
With the concurrence of Council, hire, and when necessary for the
good of the Borough, suspend or discharge employees under the Manager's
supervision and jurisdiction.
(3)
Make recommendations to Council with respect to the compensation
of all employees under his/her supervision and jurisdiction.
(4)
Prepare and submit to Council before the close of the fiscal year
or on such alternative date as Council may determine a budget for
the next fiscal year as an explanatory budget message and administer
same.
(5)
Obtain from the chief of each department, board, agency or other
office estimates of revenues and expenditures and other supporting
duties for the purpose of preparing the budget.
(6)
Serve as Borough Secretary and Treasurer without additional compensation
or shall appoint a qualified Borough employee to fulfill the position
in an acting capacity.
(7)
To the extent provided by law, execute and enforce the ordinances
and resolutions of the Borough.
(8)
Attend meetings of Council and, upon request, attend committee meetings
with the right to take part in any and all discussions pursuant to
the rules and regulations for the conduct of meetings as established
by Council.
(9)
Prepare the agenda for each meeting of Council, supply facts pertinent
thereto and facilitate needed decisionmaking regarding Borough business.
(10)
Submit periodic reports of the condition of Borough ordinances and
such other reports as the Manager deems appropriate and/or as Council
deems appropriate and may request.
(11)
Make recommendations to Council as the Manager deems necessary and
appropriate.
(12)
Submit to Council as soon as practicable at the close of the fiscal
year a complete report of the financial and administrative activities
of the Borough for the preceding year.
(13)
Secure compliance with all franchises, leases, permits and privileges
granted by Council.
(14)
Employ experts and consultants to perform work and to advise in connection
with any of the functions of the Borough and to see to the letting
of contracts in due form of law.
(15)
Supervise performance and faithful execution of all contracts.
(16)
Secure payment to the Borough of all money owed and insure that proper
proceedings are taken for the securing and collection of the Borough's
claims.
(17)
Be the Purchasing Officer of the Borough and purchase, in accordance
with the provisions of the Borough Code, all supplies and equipment
for various agents, boards and departments another office of the Borough.
(18)
Prepare necessary invoices and collect any municipal fees imposed
by Borough ordinance.
(19)
Prepare invoices for and collect those taxes not otherwise collected
by the Tax Collector.
(20)
Manage the Borough Zoning and Code Enforcement Officer(s).
(21)
Be responsible for managing and directing the finances of the Borough
to insure proper investments of all municipal funds in excess of immediate
needs as well as the administration of all loans.
(22)
Keep an account of all purchases and, when directed by Council, make
a full and written report thereof.
(23)
Issue rules and regulations, subject to the approval of Council,
governing the requisition and purchase of all municipal supplies and
equipment.
(24)
Investigate and dispose of all complaints regarding services or personnel
of the Borough.
(25)
Be administrator, supervisor and be responsible for activities of
any and all Borough employees who shall be assigned to his/her jurisdiction
by ordinance or resolution of Council.
(26)
Represent Council in matters relative to union and union members
and shall issue all work rules and disciplinary notices to union employees
on behalf of Council.
(27)
Keep a current inventory showing all real and personal property of
the Borough and its condition, and shall be responsible for the care
and custody of all such property, including equipment, buildings,
parks and all other Borough property, which is not by law assigned
to some other office or body for care and control.
(28)
Publish all notices, ordinances or other documents required by law
to be published and prepare or cause to be prepared all reports which
the Borough or any officials thereof are required by law to prepare.
(29)
Prepare and have custody of all municipal records required by law
to be kept by the Borough and not by a specific officer.
(30)
Where the law makes it the duty of a specific officer to keep or
maintain records, the Manager shall make available to such officer
all necessary clerical assistance for the preparation of such records
and shall make available a place for the custody of such records.
(31)
Where the law requires or provides for a certification of any records
or documents by any office of the Borough, the Manager shall cause
such records or documents to be properly prepared and presented to
such officer for his/her signature.
(32)
Keep a complete set of maps and plats showing the location of all
Borough utilities and other Borough properties, streets and other
public places, and all lots or parcels of land subdivided according
to law.
(33)
Maintain an office in Borough Hall and shall spend such time in the
performance of his/her duties as may be required by Council.
(34)
When the Manager becomes ill or needs to be absent from the Borough,
the Manager shall designate, with the approval of Council, a qualified
member of his/her staff who shall perform the duties of the Manager
during the Manager's absence or disability.
(35)
Be responsible for all applications and grant writing for the Borough
and the Borough Manager be proactive in securing all grants possible.
The Mayor is hereby authorized to delegate to the Manager, subject
to recall by written notification at any time, any of his nonlegislative
and nonjudicial powers and duties.
