City of West Allis, WI
Milwaukee County
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Table of Contents
Table of Contents

3.01 Council Meetings.

[Ord. 6386, 2/17/1998; Ord. 6527, 8/1/2000; Ord. O-2003-0039, 6/3/2003; Ord. O-2003-0071, 11/18/2003]
(1) 
Regular Meetings. Regular meetings of the Common Council of the City of West Allis shall be held at the Council Chambers in the City Hall or such other place as the Common Council may designate on the first and third Tuesdays of each month or such other days that the Common Council may agree upon. The time of the Common Council meeting shall be established by the Common Council at its convenience. Public hearings may be taken up out of the regular order of business. Following a regular City election, the new Council shall first meet on the third Tuesday of April.
(2) 
Special Meetings. Special meetings of the Common Council may be called by the Mayor (or in his/her absence, by the President of the Council), at such time as he/she may appoint, by written notice of the purpose and time thereof, to each member delivered to him/her personally or left at his/her usual abode, at least six (6) hours before the meeting. Upon petition of five (5) or more members of the Council, the Mayor (or in his/her absence, the President of the Council) shall call a special meeting of the Common Council. No other business shall be considered or transacted at any special meeting other than that for which the special meeting was called.
(3) 
Adjournments. Any regular or special meeting may be adjourned by a majority of the members present.
(4) 
Meetings Shall Be Public. All meetings of the Council shall be open and public and all of its procedure shall be recorded by the City Clerk/Treasurer, or under his/her authorization, in record books kept for that purpose.
(5) 
Call To Order. "The Mayor or President or Acting President of the Council (as the case may be) shall promptly call each meeting of the Council to order at the hour fixed for the holding of such meeting."
The direct line of succession and order shall be as follows:
 
Chairpersons of the Administration & Finance Committee
Chairpersons of the Board of Public Works
Chairpersons of the Safety & Development Committee
Chairpersons of the License & Health Committee
Chairpersons of the Advisory Committee
(6) 
Roll Calls And Quorum. Before proceeding to business, the roll of the members of the Council shall be called alphabetically, and the names of those present and those absent shall be recorded in the proceedings of the Council. Seven (7) members of the Council, or any greater number, shall constitute a quorum for transaction of business; but, a lesser number can adjourn and shall have the power to compel the attendance of absent members. The Mayor shall not be counted in determining whether a quorum is present.
(7) 
Attendance; Leave Of Absence. No member of the Council, the City Clerk/Treasurer or his/her designee, or other City official, Chief of Police or police officer, whose duty it shall be to attend, shall absent himself/herself from the meetings of the Council, unless for illness or other good cause.
(8) 
Committee Members To Remain At Meeting. No members of any Committee shall, during a meeting of the Council, have the privilege of absenting themselves from such meeting by reason of membership in such Committee, except by special leave then given.
(9) 
Disturbance; How Suppressed. Whenever any disturbance or disorderly conduct shall occur in the Council Chambers or rooms or halls adjacent thereto, the Mayor or other presiding officer of the Council shall have power and authority, with the aid of the Chief of Police, or other police officer in attendance upon the meeting of the Council, to cause the same to be cleared of those persons, as required or authorized by law.
(10) 
Notice Of Meetings. Notice of meetings of the Common Council shall be given in accordance with the Open Meetings Law, Subchapter V, Chapter 19, Wisconsin Statutes.

3.015 Council President.

(1) 
Selection And Duties. The Council, at its first meeting subsequent to the regular election and qualification of new members, shall, after organization, choose from its members a President who, in the absence of the Mayor, shall preside at meetings of the Council and, during the absence or inability of the Mayor, shall have the power and duties of the Mayor, except that he shall not have power to approve an act of the Council which the Mayor has disapproved by filing objections with the Clerk. He shall, when so officiating, be styled "Acting Mayor."
(2) 
Successor In Office. In the event the President of the Common Council is unable to act or perform any of his duties because of illness, other disability or absence from the City, by a direct line of succession and in the order herein set forth, the persons elected or appointed to the following offices or positions shall act as President of the Common Council and have and exercise the powers and discharge all of the duties of the President of the Common Council, until such time as the President of the Common Council shall resume his duties and, while so acting as President of the Common Council, such person shall be styled as "Acting President of the Common Council"; provided, that if any person lower on the list of succession or order, as herein set forth, shall be exercising such powers and discharging such duties and a person higher on the list of succession or order shall become available to serve, such powers and duties are forthwith vested in the person higher on the list or order. "The direct line of succession and order shall be as follows:
[Ord. 6527, amend, 8/1/2000]
Chairpersons of the Administration & Finance Committee
Chairpersons of the Board of Public Works
Chairpersons of the Safety & Development Committee
Chairpersons of the License & Health Committee
Chairpersons of the Advisory Committee"
(3) 
Vacancy. In the event of the death or resignation of the President of the Common Council, or his succession to the office of the Mayor in the case of a vacancy in the office of the Mayor, the Common Council shall, at the next meeting after the occurrence of such event, elect a successor to fill the office of President of the Common Council, who shall preside over their meetings for the remainder of the term of office to which members of the Common Council were elected.
(4) 
Vacancy In The Office Of The Mayor. In the event of a vacancy in the office of the Mayor, as set forth in sec. 17.03 of the Wisconsin Statutes, the President of the Common Council shall succeed to the office of the Mayor until a new Mayor is elected and qualified. A new Mayor shall be elected for the residue of the unexpired term on the first Tuesday of April next after the vacancy happens, in case it happens no later than December 1, preceding the first Tuesday in April; but, if the vacancy happens after December 1, preceding the first Tuesday in April, before such date, then the successor shall be elected on the first Tuesday in April of the next ensuing year, but no election to fill a vacancy in such office may be held at the time of holding the regular election for that office. The provisions of this subsection are subject to sec. 9.10 of the Wisconsin Statutes.
(5) 
Selection of Council President. Following the election of a new Common Council and in the event of a vacancy in the office of Council President, the following procedure shall be used to select the Council President:
[Ord. O-2016-0026; 5/3/2016]
(a) 
The Common Council shall meet as a Committee of the Whole to select the Council President.
(b) 
The meeting shall be open.
(c) 
The City Clerk or his/her designee shall chair the meeting but shall not vote and shall be governed by a majority vote of the Committee of the Whole on all procedural matters.
(d) 
The City Clerk shall ask for nominations and after alderpersons cease putting forth nominations, shall ask one time if there are any other nominations. Alderpersons may then make any further nominations and upon no additional response, nominations shall be closed.
(e) 
Balloting shall be open unless it is moved and seconded that balloting be by secret ballot pursuant to Section 19.88(1) of the Wisconsin Statutes and a majority vote to have secret balloting.
(f) 
A majority of all members shall be required to elect the Council President. In case of a tie vote or where a member fails to attain a majority vote, voting shall continue until a member attains a majority.

3.02 Duties of the Presiding Officer.

It shall be the general duty of the Mayor, President of the Council or the presiding member of it:
(a) 
To open the session at the time fixed for the meeting, or at the time to which adjournment may be had, by taking the Chair and calling the members to order.
(am) 
To clear the Council floor (that part of the Council Chamber within the rail) of all unauthorized persons prior to convening the meeting of the Common Council. Authorized persons on the floor of the Council during meetings of the Council shall be the Mayor, Clerk, Aldermen, chief executive officers of municipalities attached to the City for school purposes, School Board Commissioners, City and School District staff personnel, members of the Boards, Commissions and Committees and members of the press. The Council may, from time to time, authorize additional persons on the Council floor.
(b) 
To announce, at the conclusion of the roll call, the fact of the presence of a quorum, or not, as the case may be.
(c) 
To announce the business before the Council in the order in which it is to be acted upon.
(d) 
To receive and submit, in proper manner, all motions and propositions presented by members.
(e) 
To put to vote the questions which are regularly moved or which necessarily arise in the course of the proceedings and to announce the result.
(f) 
To restrain the members while engaged in debate within the rules of order.
(g) 
To enforce, on all occasions, the observance of order and decorum among the members.
(h) 
To inform the Council, when necessary, or when referred to for that purpose, on any point of order or practice.
(i) 
To authenticate, by his signature, when necessary, all ordinances, resolutions, orders and proceedings of the meetings of the Council over which he presides.
(j) 
To name the members who are to serve on Committees when directed to do so in a particular case, or when it is a part of his general duty by these rules, or on any other occasion when it becomes necessary to do so.
(k) 
To represent and stand for the Council meetings over which he presides, declaring its will and in all things obeying its commands.
(l) 
The Mayor or other presiding officer of the Council shall preserve order and decorum; may speak to points of order in preference to others, rising from his seat for that purpose; and, he shall decide questions of order, subject to an appeal by any member.
(m) 
The Mayor or other presiding officer of the Council may call a member to the Chair, but such substitution shall not extend beyond an adjournment.
(n) 
In the absence of the Mayor and President of the Council, one of its members shall be elected to preside temporarily until the return of the Mayor or President of the Council.
(o) 
The Mayor shall not vote on the call of yeas and nays, except in the case of a tie vote among the Aldermen, when he shall cast the deciding vote.
(p) 
The Mayor shall have the authority to exercise the general veto powers, as are prescribed in sec. 62.09(8)(c) of the Wisconsin Statutes.

3.03 Duties of the Clerk.

(1) 
Corporate Seal. The Clerk shall have care and custody of the corporate seal of the City.
(2) 
Keeping Journal. He shall attend the meetings of the Council and keep a full record of its proceedings. He shall superintend the recording of the journal of the proceedings of each meeting of the Common Council, which shall be verified by the signature of the Mayor, or other presiding officer of the Council, and attested by the signature of the City Clerk. He shall also record at length in the journal all reports of Committees, officers and Commissions, and such ordinances, resolutions and memorials as shall be passed and adopted by the Council, and such other matters as he may be directed by the Council to record at length in the journal.
(3) 
Delivery Of Matters Referred. He shall, within seventy-two (72) hours after reference shall have been made, deliver all petitions, communications, memorials, ordinances, resolutions, amendments or other matters to the Chairman of the Committee of the Council, or to any City officer or Board thereof, to whom any such matter was referred and as may be required. He shall permit no record of papers belonging to the City to be taken out of his custody, otherwise than in the regular course of business, and he shall report any missing paper to the Mayor or presiding officer of the Council and, generally, he shall perform such other duties pertaining to his office as City Clerk as the Mayor and Council may require. He shall be responsible for all the official acts of his assistants.
(4) 
Correction Of Clerical Errors. The City Clerk shall correct all minor clerical errors in ordinances, memorials or resolutions in orthography or grammar, or the use of one word for another, as "it" for "they," "or" for "it," etc., and wrong numbers or references, whether they occur on the original or any amendment thereto, as a matter of course, upon the approval of the Chairman of any Committee to which the same was referred, or of the presiding officer of the Council. Any corrections made by him under this rule shall be noted by him upon the journal. Webster's Dictionary shall be the standard.
(5) 
Record Of Licenses. He shall keep a record of all licenses and permits granted and record all bonds in appropriate books.
(6) 
Other Duties. He shall perform such other duties as prescribed by State Statutes and by order of the Common Council. (Also see Section 2.10 of this Code.)
(7) 
Deputy City Clerk. In the absence of the City Clerk, the Deputy City Clerk shall perform the duties of the Clerk.

3.04 Agenda Items and the Order of Business.

[Ord. O-2003-0004, 1/21/2003; Ord. O-2003-0072, 11/18/2003; Ord. O-2011-0009, 3/15/2011; Ord. O-2013-0016, 4/2/2013]
(1) 
The order of business shall be:
(a) 
Call to order by the presiding officer.
(b) 
Call of the roll and announcement of presence or absence of a quorum.
(c) 
Pledge of Allegiance to the Flag of the United States of America.
(d) 
Scheduled hearings.
(e) 
Statements by citizens. Not more than one-half (1/2) hour shall be allowed for statements by citizens to the Council. Each individual shall be limited to five (5) minutes to address the Council. Participants are required to print their names and addresses on the sign-in sheet for speakers and shall announce their name and address. Dialogue with the members of the Council is not permitted other than scheduling and other similar nonsubstantive matters. Such questions shall be directed to the presiding officer only. No citizen may speak more than once during this portion of the meeting. The Clerk or his/her designee shall keep time and shall announce when a speaker has one (1) minute of speaking time remaining. Upon any one speaker reaching the allotted five (5) minutes, the Clerk shall announce "Time," and the presiding officer shall ask the speaker to conclude his/her remarks. Any speaker so informed who continues to address the Council shall be considered to have created a disturbance under Subsection 3.01(a) of the West Allis Revised Municipal Code. Upon conclusion of the one-half (1/2) hour total time (and after a speaker has concluded), the Clerk shall announce that the time for citizen statements has expired. This portion of the meeting shall then end unless an Alderperson moves to extend the time, the motion is seconded, and a majority of the Council present and voting votes to extend the time. An individual's time may not be extended.
(f) 
Announcement of recess meetings.
(g) 
Mayor's report:
1. 
Recent events attended.
2. 
Awards/commendations.
3. 
Upcoming events.
(h) 
Alderperson's report:
1. 
Recent events attended.
2. 
Awards/commendations.
3. 
Upcoming events.
(i) 
Approval of minutes of previous meeting(s).
(j) 
Items not referred to committee.
(k) 
Regular meeting Standing Committee reports.
(l) 
Recess Committee meetings.
(m) 
New and previous matters (recess meeting Standing Committee reports).
(n) 
Reports of special committees.
(o) 
Adjournment.
(2) 
Additional Agenda Items. Additional agenda items may be added/or inserted anywhere in the order of business deemed appropriate. General categories such as "miscellaneous business" shall not be used unless a specific topic is identified. Where feasible, for each topic set forth above, the agenda shall specify the issue or item for discussion or action. If the Mayor or an Alderperson wishes to speak on matters beyond the items set forth in the Mayor's and Alderperson's report set forth above, the item(s) must be added to the agenda.
(3) 
Comments to be Limited/ Presiding Officer to Enforce. Comments and reports shall be limited to topics set forth in the agenda, and no member shall speak on matters not set forth in the agenda. Any member may raise a point of order that the comments/report are out of order as not being an agenda item. The presiding officer may, on his/her own volition, raise the point of order. Upon determination by the presiding officer that the matter being discussed is not on the agenda, the presiding officer shall direct the member to cease the discussion and, if the member wishes, may direct that the matter be placed on an upcoming agenda.
(4) 
Alteration of Order. Nothing contained herein shall prevent the Council, by majority vote of those present and voting, from altering the order of business.

3.05 Rules of Procedure for Common Council.

[Ord. 6368, 2/17/1998; Ord. 6480, 12/21/1999; Ord. O-2003-0026, 3/4/2003; Ord. O-2003-0073, 11/18/2003]
(1) 
Standing Committees.
(a) 
Standing Committees of the Common Council, the number of Alderpersons assigned to each Committee and the areas of basic responsibility for such Committees shall be as follows:
[Ord. O-2006-0009, 2/7/2006]
1. 
Public Works - five (5) members.
[Ord. O-2007-0019, 6/5/2007; Ord. O-2013-0029, 6/18/2013]
Functional Responsibilities. Sanitary sewers, storm sewers, water, claims related to sewer or water rates, streets, sidewalks, alleys, street lighting, bridges, underpasses, grades, public utilities, public works, cemeteries, railroads, garbage, rubbish, weed control, public buildings, parking utility, forestry, public grounds and parks, purchases related to the areas of responsibility set forth above, and, except as provided in Section 3.05(1)(a)2, the acquisition or sale of land by the City. The Public Works Committee shall exercise the duties and powers of the Board of Public Works under Section 62.14 of the Wisconsin Statutes.
Liaison Responsibilities.
Engineering Department
Public Works Department
2. 
Safety and Development - five (5) members.
[Ord. O-2013-0029, 6/18/2013]
Functional Responsibilities. Safety, traffic, zoning, building inspection, building codes, regulatory ordinances, master planning, housing, tax incremental financing, development and redevelopment, and the purchase or sale of land by the Community Development Authority or land (in whole or in part) located within a tax incremental financing district.
Liaison Responsibilities.
Police and Fire Commission
Police Department/Fire Department
Community Development Authority/Community Development Division
Development Department
Plan Commission/Planning and Zoning Division
Municipal Court
Emergency Government
Building Inspection and Neighborhood Services Department
3. 
License and Health Committee - five (5) members.
[Ord. O-2014-0025, 5/20/2014]
Functional Responsibilities. Licenses, health, public assistance, weights and measures, and cable television.
Liaison Responsibilities.
Board of Health
Health Department/Senior Center
Market Commission
4. 
Administration and Finance Committee - five (5) members.
[Ord. O2007-0019, 6/5/2007; Ord. O-2014-0025, 5/20/2014]
Functional Responsibilities. Municipal budget, capital improvement financing, all claims other than sewer or water rates, collections, deposits, investments, financial accounting, auditing, insurance, land account, ad valorem assessments, negotiations, legal matters, human resources, purchasing, information technology, library service, confirmation of department head appointments.
Liaison Responsibilities.
City Administrator
City Assessor Department
City Attorney Department
City Clerk Department
Finance Department
Purchasing Office
Treasurer's Office
Civil Service Commission/Human Resources Department
Information Technology and Communications Department
Print Shop
Video Services
Library Board/Library Department
5. 
Advisory - five (5) members. Functional Responsibilities. Common Council rules, legislative issues, special matters, confirmation of Common Council citizen committee appointments, celebrations, ethics, and elections.
(b) 
Chair of the Committees and Vice Chair and members of all Committees shall be appointed by the Mayor on the third Tuesday of April after each municipal election, or as soon thereafter as may be. No Alderperson shall be Chairman of more than one Committee. Each Standing Committee shall have one (1) member from each Aldermanic District.
1. 
The Chair of the Committee shall have authority to set the agendas for meetings. In addition, the Chair shall direct the Committee staff to take appropriate actions as determined by the Committee. Finally, the Chair shall participate with the Mayor in conducting the annual performance review of the appropriate department heads.
2. 
The Vice Chair of the Committee shall have the authority of the Chair in his/her absence.
(c) 
Any Committee of the Common Council may, in its discretion, perform a part of its duties through subcommittees which shall, in all cases, report directly to their respective Committees. Each Committee and subcommittee shall have available to it the services of any City officer or employee which it deems necessary.
(d) 
Committees of the Common Council shall exercise legislative oversight and provide for liaison with those City offices, Departments, Boards and Commissions designated within their areas of basic responsibility. Budgets submitted by each office or Department to the Common Council shall, in addition to any other referral or analysis otherwise required, be also referred to the appropriate Committee of the Common Council for review. Thereafter, further review of departmental budgets prior to formal hearing by the Common Council shall be performed by the Administration and Finance Committee.
(e) 
Each Committee of the Council shall convene at the discretion of the Chair or upon a date established by the Committee. The Clerk/Treasurer shall post and also publish in the official City newspaper the schedule of all such regular meetings. In addition, the Clerk/Treasurer shall post in the City Hall all matters pending before each Committee prior to regular public meetings of Council Committees; shall make available for public inspection the minutes of all public meetings of Council Committees; and shall separately notify any interested parties of scheduled Committee meetings specifically affecting them. Nothing contained in this subsection shall be construed as a limitation on any Committee in considering any other business which may properly come before it.
(f) 
The quorum for all Standing Committees shall be three (3) member Alderpersons, and the quorum for any other Committee is a majority of the appointed members.
(g) 
A simple majority of those present constituting a quorum shall be necessary to take action. For the Standing Committees, a minimum of three (3) members voting aye or nay is required for official action. A member voting present on any action shall not be included when counting a quorum for that item. A tie vote will result in a Committee report to Council without recommendation.
(2) 
Committee Of The Whole. Any member of the Council may move to go into a Committee of the Whole to consider and report on any matter pending before the Council. A majority vote of the Council shall be required to convene a Committee of the Whole. The President of the Common Council shall preside as Chair of the Committee. The Committee shall consider any matter referred to it and make written report and recommendations thereon to the Council.
(3) 
Select Or Special Committees. Select or Special Committees may be provided for on motion or by resolution, designating the number and object and, unless otherwise ordered, shall be appointed by the Mayor or other presiding officer of the Council.
(4) 
Decorum and Points of Order.
[Ord. O-2011-0010, 3/15/2011]
(a) 
The Mayor or other presiding officer shall preserve order and decorum, decide all questions of order and shall inform the Council, when necessary, on any point of order or practice. He/she may speak to points of order in preference to others and seek the advice of the City Attorney on such points of order or practice.
(b) 
The Mayor or other presiding officer shall ensure that no signs, placards, banners, or other similar items are displayed in the Council chambers during a Council meeting. Any person failing to remove such items shall be considered to have caused a disturbance under Subsection 3.01(9) of the West Allis Revised Municipal Code.
(5) 
Cameras, Sound Equipment And Lighting. Cameras and sound recording devices may be used in the Council Chambers, but only in such a manner as will cause a minimum of interference with or disturbance of the proceedings of the Common Council. Supplemental lighting for television, cable or video shall be used only with the exercise of extreme discretion in regard to the intensity and duration of such lighting with a view to creating the least amount of disturbance to the proceedings of the Council and the least amount of discomfort to members of the public in attendance.
(6) 
Appealing Decisions Of Chair. Any member shall have the right to appeal from the decision of a presiding officer. No appeal shall be debatable and the appeal shall be sustained by a majority vote of the members present, exclusive of the presiding officer.
(7) 
Introduction Of Matters To Council.
(a) 
Alderpersons To Present. No business shall be considered by the Council unless presented by a member of the Council, a Standing Committee of Council or by a City Board, Commission or Committee. All matters shall be introduced in a manner consistent with this chapter.
(b) 
Privilege Of Council Floor. The privilege of the floor of the Council shall be limited to members of the Council, except for public hearings and statements of citizens authorized in the order of Council business. Any member of the Council may yield the privilege of the floor to a City officer or employee or to a member of a City Board, Commission or Committee. The privilege of the floor may be granted to other persons upon approval of the Council.
(c) 
New Matters. All communications, petitions, proposed resolutions, proposed ordinances and other papers addressed to or intended for the Council shall be sent to the Clerk/Treasurer who shall prepare and note on the file a brief statement of their contents.
(8) 
Reference Of Ordinances, Resolutions, Communications, Etc.
(a) 
All communications and petitions directed to the Common Council shall be referred to the appropriate Standing Committee. However, any unsigned or anonymous correspondence or any communication that does not concern the City as a municipal corporation or the operation of the City shall not be introduced and referred. When a question arises as to whether a communication should be introduced, the Clerk, in consultation with the Council president and the City Attorney, shall determine whether a matter shall be introduced.
[Ord. O-2014-0076, 11/18/2014]
(b) 
Every ordinance, resolution, communication and every matter appropriating money or creating a charge against any City funds (excepting motions approving claims duly audited by the Comptroller) shall be referred to an appropriate Committee or Committees by the presiding officer and shall not be acted upon by the Council until reported back from the Committee. Such referral and report back may be conducted at the same Council meeting. Legal claims and process shall be referred directly to the City Attorney pursuant to Policy No. 801.
(c) 
Objections To Reference. Whenever any matter is referred by the presiding officer to any Committee, any member of the Council may object to its being so referred and may make a motion for some other proper disposition thereof. Whenever any matter is referred to any Committee which required reference, any member, at the time it is so referred, may move to have such matter referred to a different Committee than the one named.
(9) 
Reports Of Committees; Second Reading.
(a) 
Written Report. The Committee to whom a matter has been referred shall consider the same and submit a written report and recommendations thereon to the Council when it has completed its consideration or when requested by the Council. Upon the submission of the Committee report to the Council, the ordinance, resolution or other matter reported on by the Committee shall be read at length, if requested by any member of the Council.
(b) 
Time For Report. If the matter referred is not disposed of by the Committee within a reasonable length of time, the Council may fix a time within which the committee shall make its report thereon to the Council. The City Clerk/Treasurer shall make a quarterly report of all matters pending before each Committee at the second regular Council meeting in January, April, July and October of each year for the preceding three (3) months.
(c) 
Recall To Full Council. Whenever, in the judgment of the Council, the Committee having a matter in charge has failed to report thereon with due diligence, the Council may at any meeting recall any matter referred to such Committee and refer the same to another or Special Committee or take other appropriate action. The Council may designate a time within which any Committee having a matter in charge shall report thereon and may, if the circumstances warrant such action, extend such time.
(10) 
Procedure On Veto. Objections of the Mayor to any act (ordinance, resolution, motion) of the Council shall be presented to the Council attached, in the case of an ordinance or resolution, to the act of the Council to which objection is made. The written objections of the Mayor shall be treated as a communication. For the act of the Council to which such objections have been made to become effective, a vote by seven (7) members of the Council shall be required in favor of a motion that the act be made effective, notwithstanding the objections of the Mayor.
(11) 
Council Agenda.
(a) 
Regular Agenda. The City Clerk/Treasurer shall prepare a written agenda in advance of each meeting of the Common Council. This regular agenda shall contain an itemized listing, in the form provided herein, of all new matters to be introduced and all Committee reports to be acted upon by the Common Council. The regular agenda for each scheduled meeting of the Common Council shall be closed at 5:00 p.m. on the third working day prior to the day of the meeting. The agenda shall be available to the entire Council, staff, the press and the public forty-eight (48) hours in advance of each Council meeting.
(b) 
Supplemental Agenda. Following preparation of the regular agenda, additions to it may be prepared as a supplemental agenda. No supplemental agenda for any meeting of the Common Council shall be prepared by the City Clerk/Treasurer unless authorized by the Mayor or an Alderperson. The supplemental agenda, when authorized, shall be in the form of the original Council agenda. A twenty-four-hour notice shall be given for supplemental agendas. However, if twenty-four (24) hours is impossible due to an emergency situation or impractical due to some overwhelming consideration, a minimum of at least two (2) hours must be given. Proper notice of all supplemental agendas must be provided to the City's official newspaper and any news media requesting it, as well as Alderpersons and appropriate City officials.
(c) 
New Matters.
1. 
New matters shall be placed on the agenda by listing the summary statements attached to each item with notations for the proposed reference thereof. All or any of such items may, upon adoption of a motion to approve the proposed reference or upon order of the presiding officer in the absence of such motion, be referred as indicated upon such agenda without separate reading of each item, in full or by summary, by the Clerk/Treasurer.
2. 
Any member of the Common Council, upon request and without motion, shall obtain separate consideration of one or more new items upon such agenda for the purpose of having such items read at length by the City Clerk/Treasurer or his/her designee or to request or move for a different referral or to put any motion relating thereto authorized by the rules of the Council.
(d) 
Committee Reports.
1. 
The reports and recommendations of each Committee on all items upon which it has completed its consideration, and which are to be included on the agenda, shall be prepared in cumulative written form and submitted to the Clerk/Treasurer in advance of the next succeeding meeting of the Council. All such written reports shall contain an itemized summary of each matter to be reported on, shall contain the Committee's recommendation thereon and shall show, for each matter, the Committee vote thereon. Reports and recommendations of the Committees shall be signed by the Chair on behalf of the Committee's action or, in the absence of the Chair, the Vice Chair or Acting Chair shall sign. Official voting shall be recorded.
2. 
The Council may act upon the entire Committee report upon motion to adopt, or at the request of any member, without motion, shall separately consider any item. Upon consideration of such written committee report by the Council, a motion to adopt any or all of the items upon such report within the scope of the motion, including the passage of an ordinance or the adoption of a resolution, and also including any amendments or substitutions to such ordinance or resolution recommended by the committee and contained upon such report.
3. 
No Committee shall be precluded from orally presenting any or all of its report and recommendations to the Council on any matters.
4. 
The Committee may act on any of the Council agenda items during the recess meetings and report them out as a recess meeting Standing Committee report.
(e) 
Items on the regular and supplemental agenda may be deleted or corrected upon motion and action by the Council prior to and/or as a part of the approval to establish the agenda for that meeting.
(12) 
Comments From Members Of Committees. In case all the members of any Committee required or entitled to report on any subject referred to them cannot agree upon a report, any member of the Committee may express his/her views accordingly.
(13) 
Roll Call Vote.
(a) 
On Ordinances And Appropriations. On adoption of all ordinances and those resolutions, reports of Committees, regulations or other matters, appropriating moneys or creating any charge against any of the funds of the City, renewing taxes, renewing the appropriation of moneys or releasing, discharging or commuting a claim or demand of the City, the question shall be taken by call of the roll and shall be passed or adopted by a majority vote of all members of the Council.
(b) 
On City Officers. When voting for any City officer or on the confirmation of an appointment, the voting shall be by call of the roll.
(c) 
On Other Matters. On any other matter, it shall be in order to call for the ayes and noes, unless a roll call be requested by a member of the Council.
(d) 
Vote To Be Recorded. All roll call votes shall be duly entered in the journal by the Clerk/Treasurer or his/her designee.
(e) 
Call Of The Vote. The Clerk/Treasurer or his/her designee shall call the roll at each meeting in a descending alphabetical sequence commencing in order and continuing at each subsequent meeting with the next name in such order and ending with the name of the member who voted first at the preceding meeting.
(14) 
Members Who Shall Vote. Every member, when a question is put, shall vote, unless the Council shall, for special cause, excuse him/her; but, it shall not be in order for a member to be excused after the Council has commenced voting.
(15) 
Tie Vote; Mayor To Vote. The Mayor shall not vote, except in the case of a tie vote in the Council, when he/she shall cast the deciding vote.
(16) 
Stating Of Motions Before Debate. When a motion is made, it shall be stated by the presiding officer or read by the Clerk/Treasurer or his/her designee, previous to debate, upon request of any member.
(17) 
Recognition For Debate. Whenever a member is to speak in debate or deliver any matter to the Council, he/she shall address himself/herself to the presiding officer and confine his/her remarks to the question under debate and avoid personalities.
(18) 
Presiding Officer To Name First To Speak. When two (2) or more members seek recognition at the same time, the presiding officer shall name the member who is first to speak.
(19) 
Member May Speak Twice. No member shall speak more than twice on any question, except by leave of the Council.
(20) 
Motions In Order During Debate. When a question is under debate, no motion shall be received except:
(a) 
To adjourn.
(b) 
To lay on the table.
(c) 
For the previous question.
(d) 
To postpone to a certain day.
(e) 
To commit to a Standing Committee.
(f) 
To commit to Select Committee.
(g) 
To amend.
(h) 
To postpone indefinitely.
These several motions shall have precedence in the order in which they stand in this rule.
(21) 
Motions To Adjourn; Lay On Table. A motion to adjourn shall always be in order; and, a motion to adjourn, to lay on the table and call for the previous question shall be decided without debate.
(22) 
Motion For Reconsideration. It shall be in order for any member voting in the majority to move for a reconsideration of the vote on any question at the same or next succeeding meeting. A motion to reconsider being put and lost shall not be renewed.
(23) 
Division Of The Question. Any member may call for a division of the question when the same can be separated into two (2) or more distinct propositions.
(24) 
Moving Previous Question. Any member desirous of terminating the debate may call the previous question, when the question to be announced by the presiding officer shall be: "Shall the main question now be put?" Such motion shall be decided without debate. If a majority of the members present vote in the affirmative, the main question shall be taken without further debate and its effect shall be to put an end to all debate and bring the Council to a direct vote, first upon the pending amendment, if any, and then upon the main question.
(25) 
Accounts To Be Audited And Verified. Every account presented to the Council to be audited shall be verified, as provided by law, and shall not be allowed or directed to be passed until it shall have been examined and certified as correct by the Committee on Administration & Finance, which shall be composed of five (5) members, and reported and audited by the Council.
(26) 
Call Of The House.
(a) 
When Made. Any three (3) members of the Common Council may make a call of the house and require absent members to be sent for. A call of the house may only be used to establish a quorum.
(b) 
Putting Question On Call Of House. On a call of the house being moved, the presiding officer shall say: "It requires three (3) members to order the call of the house," and if three (3) or more shall agree, the call shall thereby be ordered.
(c) 
Doors To Be Closed. The officer acting as sergeant-at-arms shall close the doors and no member shall be allowed to leave the room.
(d) 
Absentees, How Brought In. The Clerk/Treasurer or his/her designee shall immediately call the roll and shall furnish a list of the absentees without leave to the sergeant-at-arms, who shall forthwith proceed to find and bring in such absentees.
(e) 
Procedure While Under Call. While the Council is under call, no business shall be transacted except to receive and act on the report of the sergeant-at-arms, and no other motion shall be in order except to adjourn and motion to suspend further proceedings under the call, which motions shall be determined by ayes and noes and the motion to suspend further proceedings under the call shall not be adopted unless a majority of the members elect to vote in favor thereof, but a majority of those present may adjourn.
(f) 
Call Raised When Absentees Present. When the sergeant-at-arms shall report that all who were absent without leave are present, the call shall be at an end and the business or motion pending at the time the call was made shall be proceeded with.
(27) 
Quorum. The quorum for the Council shall be seven (7) Alderpersons.
(28) 
Voting. A simple majority of those present constituting a quorum shall be necessary to take action. A minimum of seven (7) members voting aye or nay is required for official action. A member voting present on any action shall not be included when counting a quorum for that item.
(29) 
Suspension Of Rules. These rules may be suspended by a vote of not less than seven (7) members of the Council. Unless unanimous consent is given, the vote on suspension shall be by vote on call of the roll.
(30) 
Robert's Rules Of Order. The rules of parliamentary practice set forth in Robert's Rules of Order Newly Revised shall be the standard in all cases, to which they are applicable, and in which they are not inconsistent with these rules.
(31) 
Motion to Place on File. Such a motion shall mean to take no action on the matter (other than that which may be appended to the motion) and to remove the matter from the Common Council agenda permanently.
[Ord. O-2016-0015, 3/1/2016]
(32) 
Exclusion of Certain Members from Certain Closed Session Committee Meetings. Pursuant to the authority set forth in Section 19.89, Wis. Stat., no member who has a claim or pending/threatened litigation against the City, or a pending quasi-judicial matter to be decided by the City may appear at a closed session of the Standing Committee, Committee of the Whole, or other select or special committee where the member's claim, pending/threatened litigation, or matter will be discussed. If more than one matter is being discussed during a closed session, this exclusion applies only to the portion of the closed session related to the discussion of the member's claim, pending/threatened litigation, or matter.
[Ord. O-2017-0022, 6/6/2017]