Cross References — Emergency management coordinator, §206.040.
[CC 1977 §2-72]
The Mayor, with the consent and approval of a majority of the
members elected to the Board of Aldermen, shall have the power to
appoint a City Attorney, City Administrator and such other officers
as he/she may by this Code or ordinance be authorized to appoint.
Except as otherwise provided by this Code or any personnel rules
of the City, if a vacancy occurs in any elective office, the Mayor
or the person exercising the duties of the Mayor shall cause a special
meeting of the Board of Aldermen to convene where a successor to the
vacant office shall be selected by appointment by the Mayor with the
advice and consent of a majority of the remaining members of the Board
of Aldermen. If the vacancy is in the office of Mayor, nominations
of a successor may be made by any member of the Board of Aldermen
and selected with the consent of a majority of the members of the
Board of Aldermen. The Board of Aldermen may adopt procedures to fill
vacancies consistent with this Section. The successor shall serve
until the next regular municipal election. If a vacancy occurs in
any office not elective, the Mayor shall appoint a suitable person
to discharge the duties of such office until the first (1st) regular
meeting of the Board of Aldermen thereafter, at which time such vacancy
shall be permanently filled.
Every officer of the City and his/her assistants and every Alderman,
before entering upon the duties of his/her office, shall take and
subscribe to an oath or affirmation before some court of record in
the County, or the City Clerk, that he/she possesses all the qualifications
prescribed for his/her office by law; that he/she will support the
Constitution of the United States and of the State of Missouri, the
provisions of all laws of this State affecting Cities of this class,
and the ordinances of the City, and faithfully demean himself/herself
while in office; which official oath or affirmation shall be filed
with the City Clerk. Every officer of the City, when required by law
or ordinance, shall, within fifteen (15) days after his/her appointment
or election, and before entering upon the discharge of the duties
of his/her office, give bond to the City in such sum and with such
sureties as may be designated by ordinance, conditioned upon the faithful
performance of his/her duty, and that he/she will pay over all monies
belonging to the City, as provided by law, that may come into his/her
hands. If any person elected or appointed to any office shall fail
to take and subscribe such oath or affirmation or to give bond as
herein required, his/her office shall be deemed vacant. For any breach
of condition of any such bond, suit may be instituted thereon by the
City, or by any person in the name of the City, to the use of such
person.
[CC 1977 §2-12; Rev. Ords. 1939 Ch. 17 Art. 1 §46]
It shall be unlawful for any member of the Board of Aldermen
or other officer of the City to, in his/her official capacity or under
color of his/her office, knowingly or willfully or corruptly vote
or assent to, or report in favor of, or allow or certify for allowance
any claim or demand against the City, which claim or demand shall
be on account of or under color of a contract or agreement not authorized
by law and the ordinances of the City.
[CC 1977 §2-13]
The compensation of the various elected and appointed officers
and employees of the City shall be as determined by the Mayor and
Board of Aldermen by ordinance; provided however, that the salary
of an officer shall not be changed during the time for which he/she
was elected.
[CC 1977 §2-14; Rev. Ords. 1939 Ch. 41 Art. 1 §5]
The duties of the various elected or appointed officers and
employees of the City shall be as prescribed by State law, specific
provisions of this Code, City ordinances and as required by the Board
of Aldermen from time to time.
[CC 1977 §2-111; Ord. No. 1472 §1, 9-4-1985]
There is hereby created and established the office of City Administrator
for the City of Harrisonville, Missouri.
[CC 1977 §2-112; Ord. No. 1472 §2, 9-4-1985]
A qualified person shall be appointed City Administrator for
the City by the Mayor upon the approval of a majority of the Board
of Aldermen. The person so appointed shall serve for an indefinite
term.
[CC 1977 §2-113; Ord. No. 1472 §3, 9-4-1985; Ord. No. 3641, 3-20-2023]
The person appointed to the office of City Administrator shall
be at least twenty-five (25) years of age and shall be a graduate
of an accredited university or college majoring in public or municipal
administration or shall have the equivalent qualifications and experience
in financial, administration and/or public relations fields.
[CC 1977 §2-114; Ord. No. 1472 §4, 9-4-1985]
The City Administrator, before entering upon the duties of his/her
office, shall file with the City a bond in the amount of one hundred
thousand dollars ($100,000.00); such bond shall be approved by the
Board of Aldermen and such bond shall insure the City of Harrisonville
for the faithful and honest performance of the duties of the City
and for rendering a full and proper account to the City for funds
and property which shall come into the possession or control of the
City Administrator. The cost of such bond shall be paid by the City
of Harrisonville; however, should the City Administrator be covered
by a blanket bond to the same extent, such individual bond shall not
be required.
[CC 1977 §2-115; Ord. No. 1472 §5, 9-4-1985; Ord. No. 3641, 3-20-2023]
The City Administrator shall receive such compensation as may
be determined from time to time by the Board of Aldermen.
[CC 1977 §2-116; Ord. No. 1472 §6, 9-4-1985]
The City Administrator shall serve at the pleasure of the appointing
authority. The Mayor may, with the consent of a majority of all the
members elected to the Board of Aldermen, remove from office any City
Administrator of the City at will, and any such City Administrator
may be so removed by a two-thirds (2/3) vote of all the members elected
to the Board of Aldermen, independently of the Mayor's approval or
recommendation. If requested, the Mayor and Board of Aldermen shall
grant the City Administrator a public hearing within thirty (30) days
following notice of such removal. During the interim, the Mayor, with
the approval of a majority of the Board of Aldermen or by vote of
the Board of Aldermen without the Mayor's approval, may suspend the
City Administrator from duty. In the case of removal or suspension,
the continuation of salary shall be determined by the provisions of
the City Administrator's contract with the City.
[CC 1977 §2-117; Ord. No. 1472 §7, 9-4-1985; Ord.
No. 1499 §§1 — 2, 12-4-1985; Ord. No. 1514 §§1 —
2, 4-21-1986]
A.
Purchasing. The City Administrator shall be responsible
for the general supervision of all purchases for the City and shall
establish procedures to guarantee that all purchases are made in accordance
with the purchasing rules and procedures adopted by the Board of Aldermen
and the Statutes of the State of Missouri.
B.
Budget. The City Administrator shall be the Budget Officer
of the City and shall assemble estimates of the financial needs and
resources of the City for each ensuing year and shall prepare a program
of activities within the financial power of the City, embodying in
it a budget document with proper supporting schedules and an analysis
to be proposed to the Mayor and Board of Aldermen for their final
approval.
C.
Financial Reports. The City Administrator shall make monthly
reports to the Mayor and Board of Aldermen relative to the financial
condition of the City. Such reports shall show the financial condition
of the City in relation to the budget.
D.
Annual Report. The City Administrator shall prepare and
present to the Mayor and Board of Aldermen an annual report of the
City's affairs, including in such report a summary of reports of department
heads and such other reports as the Mayor and Board of Aldermen may
require.
E.
Policy Formulation. The City Administrator shall recommend
to the Mayor and Board of Aldermen adoption of such measures as he/she
may deem necessary or expedient for the health, safety or welfare
of the City or for the improvement of administrative services for
the City.
F.
Board Of Aldermen Agenda. The City Administrator shall
submit to the Mayor and Board of Aldermen a proposed agenda for each
Board meeting at least forty-eight (48) hours before the time of the
regular meeting, including all supporting reports, schedules and appropriate
recommendations.
G.
Boards And Committees. The City Administrator shall work
with all City boards and committees to help coordinate the work of
each.
H.
Attend Board Of Aldermen Meetings. The City Administrator
shall attend all meetings of the Board of Aldermen, including committee
meetings, unless excused by the Mayor.
I.
Bid Specifications. The City Administrator shall supervise
the preparation of all bid specifications for services and equipment
and receive sealed bids for presentation of results of bidding to
the Board of Aldermen.
J.
State And Federal Aid Programs. The City Administrator shall
coordinate Federal and State programs which may have application to
the City.
K.
Press Releases. The City Administrator shall be responsible
for keeping the public informed in the purposes and methods of City
Government through all available news media.
L.
Recordkeeping. The City Administrator shall keep full and
accurate records of all actions taken by him/her in the course of
his/her duties and he/she shall safely and properly keep all records
and papers belonging to the City and entrusted to his/her care; all
such records shall be and remain the property of the City of Harrisonville
and be open to inspection by the Mayor and Board of Aldermen at all
times.
M.
Miscellaneous. In addition to the foregoing duties, the
City Administrator shall perform any and all other duties or functions
prescribed by the Mayor and Board of Aldermen.
[CC 1977 §2-118; Ord. No. 1472 §8, 9-4-1985]
A.
City Property. The City Administrator shall have responsibility
for all real and personal property of the City. He/she shall have
responsibility for all inventories of such property and for the upkeep
of all such property. Personal property may be sold by the City Administrator
only with approval of the Board of Aldermen. Real property may be
sold only with the approval of the Board of Aldermen by resolution
or ordinance.
B.
Set Administrative Policies. The City Administrator shall
have the power to prescribe such rules and regulations as he/she shall
deem necessary or expedient for the conduct of administrative agencies
subject to his/her authority and he/she shall have the power to revoke,
suspend or amend any rule or regulation of the administrative service
except those prescribed by the Board of Aldermen.
C.
Coordinate Departments. The City Administrator shall have
the power to coordinate the work of all the departments of the City
and, at times of an emergency, shall have authority assign the employees
of the City to any department where they are needed for the most effective
discharge of the functions of City Government.
D.
Investigate And Report. The City Administrator shall have
the power to investigate and to examine or inquire into the affairs
or operation of any department of the City under his/her jurisdiction
and shall report on any condition or fact concerning the City Government
requested by the Mayor or Board of Aldermen.
E.
Appear Before The Board Of Aldermen. The City Administrator
shall have the power to appear before and address the Board of Aldermen
at any meeting.
F.
Powers Subordinate. At no time shall the duties or powers
of the City Administrator supersede the action by the Mayor and Board
of Aldermen.
[CC 1977 §2-119; Ord. No. 1472 §9, 9-4-1985]
No member of the Board of Aldermen shall directly interfere
with the conduct of any department or duties of employees subordinate
to the City Administrator except at the express direction of the Board
of Aldermen or with the approval of the City Administrator.
