[R.O. 2011 §115.040; Ord. No. 073-88 §2-31, 2-22-1988; Ord. No. 781-12, 5-2-2012]
A.
Preparation. On or before April fifth (5th) of each year,
the City Administrator shall prepare and submit to the Ways and Means
Committee estimates of the requirements for expenditures and estimated
revenues for the next fiscal year, compared with the corresponding
figures for the last year and estimated figures for the current fiscal
year. The expenditures estimate shall be classified as to funds, organization
units, and character and objects of expenditures.
B.
Committee Review. The Ways and Means Committee shall review
the estimates and make recommendations altering, revising, increasing
or decreasing the items as it shall deem necessary in view of the
needs of the various spending agencies and the probable income for
the year. The budget and the Ways and Means Committee recommendations
shall be transmitted to the Board of Alderpersons on or before the
regular Board of Alderpersons meeting in the month of May.
C.
Hearings. The Board of Alderpersons shall hold a public
hearing on the proposed budget in conjunction with the regular meeting
of the Board of Alderpersons in June of each year, unless some other
more stringent requirement is specified by State or Federal law.
[R.O. 2011 §115.060; Ord. No. 073-88 §2-33, 2-22-1988]
If the commencement and termination dates of the fiscal year
are changed at any time, the then current fiscal year shall be altered
to terminate at the end of the day before the new fiscal year is to
commence, unless the ordinance providing for the change fixes a different
termination date. The budget for the new fiscal year shall be a completed
document and the then current budget shall be of no force or effect
after the commencement of the new fiscal year, unless due to lack
of time to complete the new budget by the beginning of the new fiscal
year, the Board of Alderpersons by express order continues the current
budget for a fixed period into the new fiscal year, in which case
the new budget shall be based upon estimates and appropriations for
the remainder of the new fiscal year.
[R.O. 2011 §115.070; Ord. No. 073-88 §2-34, 2-22-1988]
The budget need not estimate the amount of fees that are to
be collected and paid out to officers of the City for inspections
and other specified services, nor shall it estimate the amount that
may be received by the City in trust or on deposit for specified uses
and purposes such as deposits for street openings and advances for
street repairs or improvements, or otherwise; but all permit fees
and portions of deposits which are a part of the City's general revenue
shall be estimated. No provision need be made in the budget for payment
of such fees or for disbursements of said deposits.
[R.O. 2011 §115.080; Ord. No. 073-88 §2-35, 2-22-1988]
Payment of any legal unpaid obligations of any fund for any
prior year shall be a first charge in the budget against the income
and revenue of such fund for the budget year.
[R.O. 2011 §115.090; Ord. No. 073-88 §2-36, 2-22-1988]
The annual budget shall present a complete financial plan for
the ensuing fiscal year. It shall be adopted not later than June thirtieth
(30th). It shall provide for the office expense and all purchases
and other anticipated expenses of the City.
[R.O. 2011 §115.100; Ord. No. 073-88 §2-37, 2-22-1988]
A.
After
the public hearings, the City Administrator shall submit a completed
budget document to the Board of Alderpersons including:
1.
A budget report and summaries describing the important features of
the budget and City Administrator changes from the preceding year;
2.
Estimates of revenues to be received from all sources for the budget
year with a comparative statement of actual or estimated revenues
for the two (2) years next preceding, itemized by year, fund and source;
3.
Proposed expenditures for each department, office, commission and
other classifications for the budget year, together with a comparative
statement of actual or estimated expenditures for the two (2) years
next preceding, itemized by year, fund, activity and object;
4.
The amount required for the payment of interest, amortization and
redemption charges on the debt of the City;
5.
A general budget summary; and
6.
May complete drafts of appropriation ordinances or resolutions to
put the budget into effect when approved by the Board of Alderpersons.
The appropriation ordinances or resolutions shall be drawn in such
form as to authorize appropriations for expenditures classified only
as to various activities of the City and the principal subdivisions
thereof, and as to the principal items of expenditures within such
subdivisions.
7.
In no event shall the total proposed expenditures from any fund exceed
the estimated revenues to be received, plus any unencumbered balance
or less any deficit estimated for the beginning of the budget year.
[R.O. 2011 §115.120; Ord. No. 073-88 §2-39, 2-22-1988]
Unappropriated funds shall consist of any unencumbered balance
that may be on hand at the beginning of the fiscal year; and during
the fiscal year, any amounts received from anticipated revenues greater
than the sum of the estimated revenues.
[R.O. 2011 §115.130; Ord. No. 073-88 §2-40, 2-22-1988]
After the budget hearings, the Board of Alderpersons may revise,
alter, increase or decrease the items contained in the budget and
may eliminate any item or add new items. If it increases the proposed
expenditures from any fund it shall make provision for the necessary
additional income. Any unencumbered cash surplus at the end of a fiscal
year may be carried forward and merged with the revenues of the succeeding
year.
[R.O. 2011 §115.140; Ord. No. 073-88 §2-41, 2-22-1988]
If at the termination of any fiscal year the appropriations
necessary for the government for the ensuing year have not been made,
the several amounts appropriated in the last annual appropriation
order for the objects and purposes specified shall be deemed to be
re-appropriated, and until the Board of Alderpersons shall act the
Finance Officer/Treasurer shall approve expenditures and honor warrants
in payment thereof.
[R.O. 2011 §115.150; Ord. No. 073-88 §2-42, 2-22-1988]
The City Administrator shall have the power to authorize the
transfer within the same activity and the appropriations among the
various accounts within that activity. No transfer in excess of five
thousand dollars ($5,000.00) shall be made into any single account
of any activity at any one (1) time. All transfers authorized shall
be reported by the City Administrator to the Board of Alderpersons
within thirty (30) days of said transfer.
[R.O. 2011 §115.160; Ord. No. 073-88 §2-43, 2-22-1988]
The title of ordinances which amend appropriation ordinances
shall be sufficient and the amending ordinance shall be valid if the
title refers without details or particulars to the Section being amended
and states in general terms that the previously existing appropriation
is increased or decreased, as the case may be.
[R.O. 2011 §115.170; Ord. No. 073-88 §2-44, 2-22-1988]
The budget or the orders, motions, resolutions or ordinances
as may be required to authorize the expenditures proposed in the budget
as finally approved and any orders, motions, resolutions or ordinances
to increase the total amount authorized for expenditures adopted shall
remain on file for three (3) years and shall be public records and
open to inspection. To each copy so filed, the City Administrator
shall attest to the fact that preparation and adoption proceedings
were conducted in the manner prescribed herein.
[R.O. 2011 §115.180; Ord. No. 073-88 §2-45, 2-22-1988]
A.
Created. There is hereby created a Reserve Fund of the City
which shall be accounted for in a separate fund and may be invested.
B.
Disbursements. No disbursements may be made from said fund
for any purpose except as authorized by the Board of Alderpersons
from time to time.
C.
Transfers. The budget for each fiscal year shall set aside
for transfer to the Reserve Fund such amount of money as is necessary
to maintain the Reserve Fund, such amount to be determined by the
Board of Alderpersons and to be derived from the unappropriated funds
carried over from the preceding year and anticipated revenue.
Upon approval of the budget and upon passage, the Finance Officer/Treasurer
shall transfer to the Reserve Fund the full amount so appropriated.
D.
Included In Budget. The monies in the Reserve Fund or securities
held for the account of such fund shall be considered as available
funds in the preparation of the budget and in making appropriations
thereunder.
E.
Purpose. The purpose of this Section is to establish a fund
to carry out and complete the budget plan of the City, in recognition
of the fact that the budget must be prepared on the basis of revenues
received over a period of a year and that expenditures authorized
and made during the early part of a given fiscal year may deplete
the revenues available for general or specific purposes and that it
is necessary to maintain a planned reserve in a sufficient amount
to provide funds during periods when current revenues are not sufficient
to finance the authorized budget expenditures.
F.
Transfers To General Fund. The Board of Alderpersons may
from time to time, by ordinance, temporarily transfer to the General
Fund of the City from the Reserve Fund such amounts as may be necessary
to finance the operations of the City in accordance with the budget
plan for the current year, and such ordinance shall make provision
for the repayment of amounts so advanced as soon as the General Fund
of the City permits; and it shall be the duty of the Finance Officer/Treasurer
to promptly reimburse the Reserve Fund in accordance with the provisions
of such ordinance.
G.
Replenishing Reserve. Any balances due the Reserve Fund
for advances made during the fiscal year and not repaid at the end
thereof, shall be a first charge upon the revenues for the succeeding
year's budget, and appropriation ordinances relating thereto shall
make provision for repayment thereof before any other funds are provided
for under such budget and appropriation ordinances.
[R.O. 2011 §115.190; Ord. No. 073-88 §2-46, 2-22-1988]
The City Administrator may execute for and on behalf of the
City, for the calendar year 1986 and thereafter, such affidavits as
may from time to time be required by law with regard to the use and
application by the City of funds received from the County Road and
Bridge Tax Refund. Such use and application of said refund shall be
in accordance with the laws of the State.
