City of Mission, KS Article I In General

Section 120.010 Officers Appointed.

[Charter Ord. No. 6 §2, 2-26-1997; CC 2000 §1-301; Ord. No. 1022 §1-301, 9-26-2001; Charter Ord. No. 8 §§2 — 3, 5-14-2003; Charter Ord. No. 11 §§2 — 3, 12-10-2003; Charter Ord. No. 14 §§2 — 3, 7-28-2004; Ord. No. 1138, 12-8-2004; Charter Ord. No. 26 §§2 — 3, 7-16-2014]

A. Officials Appointed. The Mayor shall appoint, by and with the consent of the Council, a City Treasurer, Municipal Judge, and Municipal Judge Pro Tem. Any officers appointed and confirmed shall hold terms of office not to exceed up to one (1) year. Appointment of City officials shall occur at the first regular meeting of the Governing Body in January. The City Council shall by ordinance specify the duties and compensation of the appointed officials and by ordinance may abolish any office created by the Council whenever deemed expedient.

B. Residency Requirements. All elected officers shall be qualified electors of the City. All appointed officers, including a City Treasurer, Municipal Judge, and Municipal Judge Pro Tem, may be non-residents of the City; provided, however, that non-resident appointees shall be qualified electors of Johnson County within six (6) months of the effective date of such appointment. The removal from the City of any elected officer required to be a qualified elector of the City shall occasion a vacancy in such office. The removal from Johnson County of any appointed officer required to be a qualified elector of the County shall occasion a vacancy in such office. The Clerk shall enter every appointment to office, and the date thereof, on the journal of proceedings. The Council may require all City officers, elected or appointed, to take and subscribe an oath and give bonds and security for the faithful performance of their duties.

Section 120.020 Employees.

[Code 1983; CC 2000 §1-303; Ord. No. 1138, 12-8-2004]

The City Administrator shall have authority to hire all other employees or such authority may be delegated to the respective department heads.

Section 120.030 Disciplinary Action, Dismissal of Appointed Officials.

[Ord. No. 515 §§2 — 4, 3-23-1977; Code 1997; Charter Ord. No. 2, 9-25-1968; CC 2000 §1-304; Ord. No. 1037 §1, 5-22-2002; Ord. No. 1138, 12-8-2004; Ord. No. 1398 §1, 6-18-2014]

Appointed officials, with the exception of the City Administrator, shall be disciplined or dismissed under the provisions of Chapter 120, Article VI, of this Code.

Section 120.035 Adopting Uniform Personnel Procedures.

[Ord. No. 1183 §1, 11-9-2005; Ord. No. 1398 §2, 6-18-2014]

All boards, commissions and committees appointed by the Governing Body where the membership of such board, commission or committee is not comprised of members of the Governing Body shall be disciplined or dismissed under the provisions of Chapter 120, Article VI, of this Code.

Section 120.040 Appointment or Employment in More Than One Position.

[Code 1974 §1-312; CC 2000 §1-316]

The same person may be appointed to more than one (1) appointive office or employed in more than one (1) department, except that the same person shall not be appointed to incompatible offices. Salaries or wages of such persons shall be prorated between the proper funds of the several offices or departments.

Section 120.050 Destruction of City Records.

[Code 1983; CC 2000 §1-317; Ord. No. 1143, §1, 12-8-2004]

A. The City Clerk or other officers or employees of the City may, as provided by K.S.A. 12-120, destroy any records, documents or other papers of the City pertaining to the affairs of their offices or employment after the same have been on file for the periods hereafter stated:

1. Claims (and any purchase orders thereto attached) presented and allowed by the Governing Body of the City, five (5) years;

2. Warrants or warrant checks, whether originals or duplicates, that have been "paid", five (5) years;

3. Duplicates of receipts or stubs of receipts issued, three (3) years;

4. Duplicates of utility bills sent to customers, three (3) years;

5. Bookkeeping or accounting records of utility customer's accounts, three (3) years, except that the period for the records of deposits to guarantee the payment of bills or the return of meters shall begin when the account is closed or the customer ceases to receive service;

6. Duplicates or stubs of licenses issued for license fees or taxes, three (3) years;

7. Bonds of officers or employees, ten (10) years, the period to begin at the termination of the term of the bond;

8. Insurance policies, five (5) years, the period beginning at the expiration of the policy unless a claim is pending;

9. Canceled checks, five (5) years;

10. Requisition and duplicate purchase orders, three (3) years;

11. Bonds and coupons, if any, stamped paid or canceled and returned by the fiscal agent, six (6) months, the period beginning at the date of maturity of the bond or coupon.

12. Tape recordings pertaining to the proceedings of Council meetings, Planning Commission meetings, and Board of Zoning Appeals meetings shall be retained in accordance with the League of Kansas Municipalities guidelines. The current guideline for the retention of recorded proceedings is until such time as the written minutes have been officially adopted by the appropriate body.

B. Nothing herein shall authorize the destruction of any records, documents or papers which in their nature should be preserved permanently, or apply to any records, papers or documents of the City not specifically mentioned herein, nor shall this Section prohibit the destruction of records, documents or papers obviously of only temporary value after they have served their purpose. Provided further, that before destroying any records, papers or documents specifically mentioned herein, the City Clerk shall present the question of the advisability of ordering such destruction to the Governing Body for their action thereon. The Clerk shall keep suitable minutes of any such matter describing as near as may be the records, documents and papers to be destroyed and a minute of the final destruction of the same.