[CC 1961 §4.02; Ord.
No. 1061]
A.
While
the City Manager is also serving as Director of Finance, the amount
of the bond required to be given by him/her shall be in the amount
of ten thousand dollars ($10,000.00) to cover him/her in such dual
capacity.
B.
All
other officials and employees are hereby required to be covered by
a public employees' faithful performance blanket bond in the amount
of ten thousand dollars ($10,000.00).
[CC 1961 §4.14; Ord.
No. 3287 §1, 6-20-1994; Ord. No. 4032, 2-20-2012]
A.
In
addition to the expenses incurred by the Council and City Manager
and provisions made for reimbursement to them, pursuant to the Charter
of the City, the Director of Finance is hereby authorized and directed
to advance or reimburse the Councilmen and City Manager for the sum
of all conference fees, air fare or mileage, overnight lodging, vehicle
rental, public transportation to and from the location of arrival,
parking fees, official long distance telephone calls, plus an amount
set forth by the U.S. General Services Administration per day (also
any partial day) to cover the cost of meals, taxi fare, tips, and
entertainment in attending conferences and seminars and other City
business when said business is of a sufficient distance to require
overnight accommodations. Source documents will be required to receive
per diem reimbursement if any one (1) day exceeds the effective amount.
Budget approval is required before travel expenses are authorized.
B.
The
Council and City Manager shall be reimbursed for expenses that are
of official City business. Reimbursement rates can be outlined at
the following web address: www.gsa.gov, by searching "per diem rates"
and entering the location. Those expenses include, but are not limited
to:
1.
Membership dues for any Councilman that belongs to an organization
that benefits the City.
2.
Publications relating to municipal affairs or other publications
whose content would be of benefit to the Council in arranging and
managing the affairs of the City.
3.
Office supplies necessary for the performance of the Councilman's
functions which are not supplied by the City.
4.
Actual vehicle mileage for City-related business and activities will
be reimbursed at the rate permitted by the Internal Revenue Service,
as of the beginning of each year.
5.
Actual gas, oil, and other such expenses, when a City vehicle
is used, and actual gas when a personal vehicle is used, will be reimbursed.
[Ord. No. 4166 §1, 10-6-2014]
6.
Communication may include, but not be limited to, home and mobile
telephone, pager, and etc.
7.
Business meeting arranged that results in expenses will be considered
acceptable expenses when City related.
8.
Any expenses not specifically mentioned which are pre-approved by
the Council.
C.
An
annual budget must be submitted by Councilmen for their monthly and
travel expenses. When the Councilmen's budget is approved, reimbursement
cannot exceed their respective approved budget, unless authorized
by the Council.
D.
All
such claims for expenses shall be submitted to the City Manager or
a person he designates to review the documentation. All source documents
must be submitted by the first (1st) Council meeting of the month
following the month of expenses and be verified by the Councilmen
as being true and accurate. Source documentation which is submitted
by the Councilmen may, at their option, remain their property and
be returned to them after review by the City Manager, however the
City shall retain a copy of all documentation.
G.
A reimbursement, advance, or allowance is considered made under an
accountable plan if it meets the following conditions:[3]
[3]
Editor's Note: Former Subsection (G), regarding reimbursement,
advance, or allowances, which derived from Ord. No.
4191 §1, 2-16-2015, was
repealed 5-16-2022, by Ord. No. 4711.
