City of St. Ann, MO Article II General Housekeeping, Operation and Maintenance

Section 550.050 Description Of Activities.

[R.O. 1998 § 550.050; Ord. No. 2802 §1, 7-17-2012]

A. Municipal operations include a variety of activities conducted to maintain City-owned property and facilities. This Article will cover those activities that are not specifically covered in the other Articles of this document. This Article covers custodial and building maintenance activities, materials management and storage, safe material substitutions, spill plans, establishment of general O and M procedures, scheduling, record keeping and housekeeping practices in general.

B. This Article also covers general municipal housekeeping issues, which include illegal dumping, littering, pet wastes, trash storage, and recycling.

Section 550.060 Locations.

[R.O. 1998 § 550.060; Ord. No. 2802 §1, 7-17-2012]

A. City Hall — 10405 St. Charles Rock Road. This facility is situated on three (3) acres has building size approximately sixty thousand (60,000) square feet. City Hall houses the Finance and Administration Department, the Police Department, Corrections, the Planning Department and the City Clerk's office. A paved parking lot is provided for visitors/employees, and all City vehicles, including police cars. Materials and supplies utilized in performing all building maintenance, including custodial work, are stored within the building. A total of seventy (70) employees report to this facility.

B. Public Services Facility — 3950 Industrial Drive. This facility houses the Street Maintenance Division and the Fleet Maintenance Division of the Public Services Department. The facility is situated on approximately three (3) acres. It contains three (3) main buildings, a covered equipment storage building, and a covered bulk storage bin, with a combined area of approximately twenty thousand (20,000) square feet. The main building has six (6) vehicle work bays, an interior vehicle wash area, a fabrication shop, shower/locker facilities, lunchroom and administrative offices. A 100-foot-diameter salt dome, with a capacity of two thousand (2,000) tons, is also located on the site. A paved parking lot is provided for visitors/employees. All equipment associated with street maintenance activities are either stored within the covered equipment storage building, or on the paved yard storage area. All materials utilized in performing street maintenance is either stored within the main building or within the covered bulk storage bin. All vehicle maintenance activity is done inside the main building, within the vehicle work bays. The Public Services Department partially services the entire City fleet, including police cars. Major repairs are sent out to a private vendor. The Public Services facility typically operates from 7:00 A.M. to 3:30 P.M. The hours vary during emergency operations such as snow removal. A total of five (5) full-time employees report to this facility.

C. Parks And Recreation Department (Central) — 1 Community Center Drive. This Department includes seven (7) parks, a swimming pool complex, a community center, golf course and several maintenance facilities. This division is responsible for the maintenance of ball fields, golf course, swimming pool complex, the maintenance of all other City parks and all grounds maintenance activities associated with City Hall and the City's various beautifications areas. A paved parking lot is provided for employees and patrons. Equipment is stored within the various buildings. All material used in park maintenance activities is stored within various buildings. With the exception of the winter months, this facility operates seven (7) days a week from 7:00 A.M. into the evening. A total of twelve (12) full-time employees report to this Department.

Section 550.070 Responsible Parties.

[R.O. 1998 § 550.070; Ord. No. 2802 §1, 7-17-2012]

A. City Hall/Police Department. The City Administrator has authority over City Hall/Police Department. The building is actively managed by the Building Maintenance Supervisor.

City Administrator: 314-568-2399

Building Maintenance Supervisor: 314-560-5350

B. Public Services Facility. The Director of Public Services has authority over the Public Services facility. The facility is actively managed by the Street Superintendent.

Director of Public Services: 314-447-1650

Street Superintendent: 314-568-6079

C. Park Department. The Director of Parks and Recreation has authority over the Park Department. The complex is actively managed by the Superintendent of Parks Operations.

Director of Parks and Recreation: 314-429-4545

Superintendent of Parks Operations: 314-568-6111

Section 550.080 Materials/Supplies Acquisition, Storage And Usage.

[R.O. 1998 § 550.080; Ord. No. 2802 §1, 7-17-2012]

A. City Hall. Material/supply needs are determined by the Building Maintenance Supervisor.

Material	Maximum Quantity Kept On Hand	For Use Within	Storage Location
Various Cleaning Supplies	20 gallons	6 months	Warehouse portion of basement and various custodial closets
Latex Paint	15 gallons	6 months	Paint room located in basement
Aerosol Cans (various products)	Only amount needed	6 months	Storeroom
Emergency Backup Batteries (lead acid)	2	6 months	Storeroom
Fluorescent Lamps	30	6 months	Storeroom
Light Ballasts	2	6 months	Storeroom
Scale Remover (acid)	1 gallon	6 months	Storeroom

B. Public Services Facility. Material/supply needs are determined by the Street Superintendent. Material/supplies used in vehicle/equipment maintenance and repair operations are listed in Article III. Materials/supplies used in roadway/bridge maintenance are listed in Article VI.

Material	Maximum Quantity Kept On Hand	For Use Within	Storage Location
Various Cleaning Supplies	10 gallons	6 months	Custodial closet

C. Parks And Recreation. Material/supply needs are determined by the Superintendent of Parks Operations. Materials/supplies used in field maintenance are listed in Article VII.

Material	Maximum Quantity Kept On Hand	For Use Within	Storage Location
Various Cleaning Supplies	10 gallons	6 months	Custodial closet

D. Park Maintenance. Material/supply needs are determined by the Superintendent of Parks Operations. Materials/supplies used in parks maintenance operations are listed in Article VII.

Material	Maximum Quantity Kept On Hand	For Use Within	Storage Location
Various Cleaning Supplies	10 gallons	6 months	Custodial closet
Swimming Pool Chemicals	50 gallons	1 month	Storage room

Section 550.090 Waste Generation, Storage, Disposal, Recycling.

[R.O. 1998 § 550.090; Ord. No. 2802 §1, 7-17-2012]

A. City Hall. Standard office waste is generated, along with waste from custodial operations. A fountain located in the rear of the building is backwashed on a regular basis. Wastes from building and office maintenance activities are also included in this list.

Waste	Maximum Storage Capacity	Storage Location	Method Of Disposal	Contractor	Frequency
Standard Office Waste	1 — 10 yd3 Dumpsters	Fenced area/dumpster	Landfill	Waste hauler	Twice a week
White Paper and Cardboard	Various containers	Fenced area/dumpster	Recycle	Recycling company.	Weekly
Aluminum Cans and Plastic Bottles	Various containers	Fenced area/dumpster	Recycle	Recycling company	Weekly
Custodial Waste (mop buckets, auto scrubber, water-based cleaners)	N/A	N/A	Dump in drain to sanitary sewer	N/A	Daily
Emergency Lighting Batteries (lead acid, NiCd)	Box	Storage room	Recycle	Hazardous material recycler	Quarterly
Lamp Ballasts	Box	Storage room	Landfill (if PCBs, with approval)	Waste hauler	Quarterly
Lamps (fluorescent, mercury vapor, sodium vapor)	Box	Storage room	Recycle	Hazardous material recycler	Quarterly
Lamp (green tip fluorescent)	Box	Storage area	Landfill	Waste hauler	Weekly
Computer Monitors, CPUs	Box	Storage area	Recycle	Reuse or hazardous material recycler	As needed
Oil-Based Paints and Thinners	Drum	Park maintenance shop	Energy recovery	Hazardous waste vendor	Quarterly
Organic Solvents	Drum	Park maintenance shop	Energy recovery	Hazardous waste vendor	Quarterly

B. Public Services Facility. Standard office waste is generated, along with waste from custodial operations. Additional waste generated from vehicle maintenance activities and street maintenance activities is included in Articles III and VI of this Chapter.

Waste	Maximum Storage Capacity	Storage Location	Method Of Disposal	Contractor	Frequency
Standard Office Waste	15 yd3 Dumpsters	Parking lot	Picked up by waste hauler	Waste hauler	Twice a week
White Paper and Cardboard	Various containers	Outside container	Picked up for recycling	Recycling company	Monthly
Aluminum Cans and Plastic Bottle	Various containers	Outside container	Picked up for recycling	Recycling company	Monthly
Custodial Waste (mop buckets, auto scrubber)	N/A	N/A	Dump in drain to sanitary sewer	N/A	Daily

C. Parks And Recreation Department. Standard office waste is generated from the Community Center activities. Additional waste generated from parks maintenance activities is included in Article VII of this document.

Waste	Maximum Storage Capacity	Storage Location	Method Of Disposal	Contractor	Frequency
Standard Office Waste	2 — 10 yd3 Dumpsters	Parking lot	Picked up by waste hauler	Waste hauler	Twice a week

D. Swimming Pool Complex. Standard office/business waste from pool operations.

Waste	Maximum Storage Capacity	Storage Location	Method Of Disposal	Contractor	Frequency
Standard Office Waste	2 — 10 yd3 Dumpsters	Dumpster — fenced area	Picked up by waste hauler	Waste hauler	Twice a week
Custodial Waste (mop buckets, auto scrubber)	N/A	N/A	Dump in drain to sanitary sewer	N/A	Daily
Backwash Water from Swimming Pool	N/A	N/A	Discharged to sanitary sewer	Pool company	As needed

Section 550.100 Best Management Practices (BMPs).

[R.O. 1998 § 550.100; Ord. No. 2802 §1, 7-17-2012]

A. Facilities.

1. Pool drainage and filter backwash water from chlorinated swimming pools, fountains and lined ponds must be discharged into the sanitary sewer system. Other chlorinated water from water line or tank disinfection must also be directed to the sanitary sewer.

2. Any discharge to surface water of pool or backwash water from pools and ponds must be dechlorinated prior to discharging into storm sewer system under the conditions of an NPDES permit obtained by the facility. The NPDES permit requires ceasing chlorination seven (7) days prior to discharge or using chemical dechlorination. These discharges to surface water must be approved under local building code, and not create a nuisance to adjoining property.

3. Avoid using copper or silver-containing algaecides in pools, fountains and ponds.

4. Ensure grease traps and oil/water separators in kitchens and food service areas are maintained. Avoid sanitary sewer grease-blockage by regularly pumping out traps and separators.

5. Maintain site plumbing plans showing sanitary and storm sewer connections. Ensure wastewater is discharged only to the sanitary sewer, and stormwater to the storm sewer. Label storm drain inlets to ensure they are used only for stormwater drainage.

6. Minimize the use of pesticides through an Integrated Pest Management (IPM) Program. An IPM Program uses monitoring of pest populations compared to an action threshold, and then choosing the proper tactics, using non-chemical pest control practices, such as mechanical and biological controls, when possible, or less toxic products when needed. IPM does not rely on routine applications of pesticide based on a calendar date.

Reduce the risk of West Nile Virus by reducing stagnant water (mosquito breeding grounds) caused by cans, containers and tires present in litter and junk piles. Keeping stormwater drainage gutters and drains clean will also reduce conditions suitable for mosquito breeding. Refer to MU Extension IPM Guides at: http://ipm.missouri.edu/ipmresources.htm (see Article VII for additional BMPs).

7. Minimize the use of herbicides through an Integrated Pest Management Program for weed control. With turf grass, prevention of weed infestation begins with practices to promote healthy grass through proper planting, watering, fertilizing, mowing, aerification, and thatch control. Refer to MU Extension Publication IPM1009: https://extension.missouri.edu/publications/mx399 (see Article VII for additional BMPs).

B. Material Management.

1. Develop a policy to purchase recycled products or products with high post-consumer waste content whenever practical. Many resources are available from the EPA Waste-Wise Helpline: 800 EPA-WISE. Website: https://archive.epa.gov/epawaste/conserve/smm/wastewise/web/html/buyq_a.html (see Appendix 2-F1 for a sample waste reduction and recycling policy).

2. Collect and recycle, to the maximum extent practicable, wastes generated by municipal operations. (Copies of policies are available in the City office.)

3. Develop policy to purchase environmentally preferred products whenever practical. For a "Database of Environmental Information for Products and Services," see EPA website: http://yosemite1.epa.gov/oppt/eppstand2.nsf/. (Copies of policies are available in the City office.)

4. Provide for the proper disposal of all wastes generated or collected in the course of municipal operations, in accordance with all applicable local, State and Federal laws.

5. Inspect facilities for litter on a regular basis, and clean up as needed.

6. Keep trash container lids closed to keep rain out. Do not dispose of liquid waste in the trash container.

7. Ensure that the collection frequency of trash containers is appropriate to avoid overflows.

8. Outdoor material stockpiles at both permanent locations and at job sites should be covered to protect from rainfall and prevent contamination of stormwater runoff.

9. Material stockpiles which cannot feasibly be covered should be surrounded by a berm or otherwise contained so that stormwater runoff can be captured.

10. Petroleum products, fuels, chemicals, hazardous and toxic materials, and all wastes should be properly labeled to ensure appropriate handling and disposal.

11. Petroleum products, fuels, chemicals, hazardous and toxic materials, and all wastes should be stored and handled with appropriate safeguards to prevent contamination of stormwater from drips and spillage from the transfer of materials (for example, cover storage containers, use collection trays for drips, maintain spill kits and floor drain plugs to contain spills, etc.). Liquid containers should be stored under roof; or if outdoors, containers should be kept clean and sealed water-tight.

12. Prevent spills of hazardous materials by selecting storage areas that avoid traffic to minimize accidental contact, and select areas that are away from storm drain inlets and streams to minimize the impact of a spill. Storage areas should be kept clean and organized.

13. Contain and clean up all spills immediately. Ensure employees are familiar with spill response procedures and the location of spill kits to enable them to stop the spills at the source and contain the spilled material. With training on hazards from a material safety data sheet, minor spills can be addressed by employees; however, significant spills will require evacuation and contacting emergency responders.

14. Keep material safety data sheets (MSDS) for chemicals on-site for information on reportable spill quantities, proper handling, and health and safety issues.

15. Maintain and post a list of emergency contact numbers for spill reporting and spill cleanup contractor response, including: Missouri Department of Natural Resources (MDNR) — 573-634- 2436, National Response Center — 800-424-8802, and for releases to the sewer, MSD — 314- 768-6260. Reportable quantities (RQ) for chemicals are listed on the MSDS, and petroleum RQs include: any amount released to a storm sewer or waterway causing a sheen, twenty-five (25) gallons from an underground tank, and fifty (50) gallons from all other sources.

16. Prepare for appropriately handling the cleanup of the spilled material and disposal of waste. Do not hose down spills to the storm sewer system. Clean up spills with dry methods, using absorbent to pick up fluids.

17. Spill response plans are recommended for all areas of municipal operations. Spill Prevention Control and Countermeasure (SPCC) plans are required to meet regulatory criteria in 40 CFR 112 for sites with a storage capacity over six hundred sixty (660) gallons oil in one (1) container or one thousand three hundred twenty (1,320) gallons on-site.

18. Establish at all municipal facilities materials management and inventory controls to include the proper identification of hazardous and non-hazardous substances, and proper labeling of all containers.

19. Regular inspections and inventory of material storage and use areas should be performed to ensure BMPs are being used.

C. Community.

1. Develop/enforce ordinances for waste containers which regulate size, type, covers and water-tightness for residential, commercial and industrial areas. (Appendixes 2-F4 and 2-F5 are available in the City office.)

2. Develop/enforce ordinances against illegal dumping, littering and improper yard waste disposal, providing for corrective action, enforcement and penalties. (Appendixes 2-F4 and 2-F5 are available in the City office.)

3. Develop/enforce ordinances requiring pet owners, property owners, and equestrian and animal boarding facilities to clean up wastes from their pets and other animals. (Appendix 2-F6 is available in the City office.)

4. Provide pet waste scoop dispensers and signage in parks and other public areas frequented by pet walkers to promote the proper disposal of pet waste and notify the public of ordinance requirements.

5. Provide recycling and yard waste services for residential waste.

6. Provide sufficient numbers of appropriately sized waste receptacles at municipal facilities and in public areas with regularly scheduled servicing, collection and disposal.

7. Educate citizens on trash and pet waste issues to promote compliance with ordinances using available methods such as resident newsletters, brochures, Internet sites, storm drain marking projects, etc.

8. Promote and assist in neighborhood and stream cleanup activities.

9. Develop/enforce municipal ordinances against illegal discharges to stormwater from sources such as failing septic tanks, septic tanks discharging to stormwater, etc. Ordinances to address illegal connections of sanitary sewers should be at least as stringent as the Missouri Department of Health regulations in 19 CSR 20-3 and County requirements, such as St. Louis County Plumbing Code Section 1103.

10. Develop/enforce municipal ordinances requiring the proper maintenance of septic tanks and other small on-site sewage disposal systems. For a model ordinance, see: https://www.nj.gov/dep/wqmp/docs/septic_ordinance20091014.pdf.

D. O And M Program.

1. Establish standard operation and maintenance procedures, maintenance schedules and long-term inspection procedures in accordance with this program manual with emphasis on safety, efficiency, and compliance with applicable laws and good environmental stewardship.

2. General housekeeping inspections of facilities and storage areas should be performed once a month and records kept of the inspections.

3. Develop recordkeeping procedures that effectively track implementation of program elements and that provide the information necessary to meet the reporting requirements of the MS4 permit.

Section 550.110 NPDES Permit Status.

[R.O. 1998 § 550.110; Ord. No. 2802 §1, 7-17-2012]

A. Applicable MDNR general stormwater permits must be obtained if the (City) engages in the following activities described by the following categories:

1. Equipment/Vehicle Washing (G75, see also Article IV) — Car wash wastewater treatment systems for design flows of fifty thousand (50,000) gallons per day or less. This includes no-discharge land application systems. Provides for five hundred (500) gallons per day de minimis exemption under certain conditions.

2. Yard Waste Compost Facilities (G97, see also Article IX) — Yard waste composting operations between two (2) to five (5) acres.

3. Swimming Pools (G76) — Discharges of filter backwash and pool drainage from swimming pools and lined ponds.

4. Vehicle Maintenance (R80C, See also Article III) — Motor freight transportation and warehousing.

5. Warehousing And Storage (R80C) — Motor freight transportation and warehousing.

B. If the above categories describe (City) operations, but the activities and materials stored or handled are not exposed to stormwater, a "No Exposure Certification" must be submitted in lieu of obtaining a permit. Further descriptions and a copy of the general permits are available at: https://dnr.mo.gov/document-search/no-exposure-certification-exclusion-npdes-stormwater-permitting-under-missouri-clean-water-law-mo-780-2828.

C. The discharge of process waste water to a stormwater inlet from any (City) facility requires an NPDES Operating Permit from MDNR's Water Pollution Control Program. All permit conditions and limitations must be complied with.

Section 550.120 Training.

[R.O. 1998 § 550.120; Ord. No. 2802 §1, 7-17-2012]

A. All employees involved in maintenance operations, construction, purchasing, facility or site design, or building or facility management will be trained on this Article, including the following departments and work units:

1. Vehicle Maintenance Department — mechanics, storekeepers and management.

2. Public Services Department — equipment operators, laborers, and management.

B. In addition to training on the housekeeping BMPs and proper waste management, employees will be provided general awareness of NPDES discharge requirements.