[HISTORY: Adopted by the Board of Trustees of the Village of Suffern 7-8-2013 by L.L. No. 8-2013. Amendments noted where applicable.]
The intention of the Board of Trustees in adopting this chapter is to establish the Suffern Tree Advisory Board, which shall be responsible for advising and educating on issues pertaining to trees and wooded plants in the Village of Suffern and to maintain the status of the Village as "Tree City USA."
There is established for the Village of Suffern a citizens' advisory board to be known as the "Suffern Tree Advisory Board."
The Suffern Tree Advisory Board shall consist of five members who live or work in the Suffern area and whom the Mayor shall appoint, subject to confirmation by the Board of Trustees. The members shall serve without compensation for services performed. One member of the Tree Advisory Board shall be the Superintendent of the Department of Public Works.
The term of the members of the Tree Advisory Board shall be up to one year. In the event a vacancy shall occur during the term of any member, his or her successor shall be appointed for the unexpired portion of the term. The first Board shall serve as follows: one member shall be the head of the Village's Department of Public Works, two members shall serve for two years each, and two members shall serve for three years each.
The Board shall have at least one regular meeting three times per year. The Board shall determine meeting dates and times. Special meetings may be held as often as the Board deems necessary or as directed by the Mayor or Village Board.
For purposes of conducting the Board's business, exercising its powers and for all other purposes, a quorum of the Board shall consist of three or more members. Any action taken by a majority of those present, when those present constitute a quorum at any regular or special meeting of the Board, shall be deemed and taken as the action and decision of the Board.
The Board shall elect such officers as it deems necessary to conduct business. The Board shall adopt such rules of procedure as it deems necessary.
The Board shall keep written minutes of all meetings held and all business transacted. All records of the Board shall be open to public inspection, except those that may be exempt from public disclosure under Village/state law.
The Tree Advisory Board shall acquire authorization from the Board of Trustees prior to undertaking any project. The duties of the Tree Advisory Board shall include, but not be limited to, the following:
Promoting the responsible planting of trees on public and private property.
Promoting public education about trees.
Promoting proper tree maintenance.
Advocating trees within the Village of Suffern.
Providing for aesthetics within the Village of Suffern through the formulation and implementation of tree programs.
Developing programs and projects while working with other community groups to enhance Village beautification.
Developing innovative and joint funding for tree projects from a variety of sources.
Providing the Mayor and Board of Trustees with a twice-yearly report regarding Tree Advisory Board activities.
Developing, maintaining and providing a Tree Standard Manual for proper tree planting, maintenance and care of trees and wooded plants, by development of landscaping and/or tree local laws within the Village, as well as reviewing project plans for compliance with said local laws as requested by Village staff.
By adopting this chapter, the Board of Trustees agrees to maintain the status of the Tree City USA Program by meeting the four standard requirements: