[HISTORY: Adopted by the Township Committee of the Township
of Readington as indicated in article histories. Amendments noted
where applicable.]
[Adopted 8-4-2014 by Ord. No. 16-2014]
A.
The purpose and intent of these regulations is to abide by the requirements
of N.J.S.A. 52:27D-20.1 and N.J.A.C. 5:30-17.1 et seq., governing
electronic disbursement controls for payroll purposes.
B.
APPROVAL OFFICER
PAYROLL SERVICE
TOWNSHIP
Definitions. As used in this article, the following terms shall have
the meanings indicated:
The person(s) responsible for authorizing and supervising
the activities of the payroll service.
A third-party payroll service organization.
The Township of Readington.
A.
The appointment of a payroll service shall be pursuant to the Local
Public Contracts Law (See N.J.S.A. 40A:11-1 et seq.) and shall require
the contractor to do the following, not by way of limitation: data
collection, agency report preparation, calculation of withholding,
direct deposit of payroll disbursements, and/or transfer of Township
funds to the contractor's account for subsequent disbursement
of payment.
B.
Any renewal or extension of a contract under these regulations shall
be by resolution.
C.
The Chief Financial Officer and/or Treasurer is hereby appointed
the approval officer and is responsible for authorizing and supervising
the activities of the payroll service and shall further be charged
with the reconciliation and analysis of all general ledger accounts
affected by the activities of the disbursing organization.
D.
If required by the contract between the Township and the payroll
service, the payroll service is permitted to hold Township funds pending
transmittal to a payee.
A.
A payroll service must meet all of the following requirements:
(1)
Report any irregularities that may indicate potential fraud, noncompliance
with appropriate laws, dishonesty or gross incompetence on the part
of the approval officer;
(2)
Report circumstances that could jeopardize its ability to continue
operations or otherwise interrupt the services provided to the Township.
B.
A payroll service must meet the requirements of N.J.A.C. 5:30-17.5,
requiring that the approval officer be assured that the servicer has
its own internal controls and appropriately guard against theft and
other adverse conditions.
C.
All contracts entered into pursuant to these regulations and the
laws authorizing the same shall comply with the requirements of N.J.A.C.
5:30-17.6, which sets out a series of mandatory contractual terms
and conditions.
Upon the adoption of these regulations, the Township Administrator,
with the assistance of the Chief Financial Officer and Township Attorney,
as necessary, is hereby authorized and directed to enter into a contract
for payroll service in accordance with all local public contracting
laws and N.J.A.C. 5:30-17. Appointment of the payroll service shall
be by separate resolution of the Township.