[CC 2001 §3.04.020; Ord. No. 2.14 §§1 — 5, 7-4-1998; Ord. No. 2008-18, 6-23-2008]
A.
No
official or employee shall exercise control or influence any decision
to purchase, agree to rent or otherwise exchange monetary or other
consideration to advance his/her own financial benefit at the expense
of the City.
B.
The
following guidelines are established as the City procurement policy:
1.
All purchases greater than two hundred dollars ($200.00) shall be
authorized by the City Administrator or appropriate department head.
These purchases must have been previously approved per budget.
2.
Comparative prices shall be obtained on small items (under two hundred
dollars ($200.00)) on a routine basis, but not necessarily on every
purchase.
4.
Written bids/proposals shall be obtained on all purchases exceeding
five thousand dollars ($5,000.00). Every effort shall be made to contact
all local suppliers of the needed goods or service and request that
they bid.
5.
Sealed bids must be taken on all purchases exceeding ten thousand
dollars ($10,000.00). These bids are to be publicly advertised. The
City Clerk shall be responsible for receiving sealed bids and the
City Council shall be responsible for opening and selecting the best
bid.
6.
Bids for professional services need not be advertised, but requests
for proposals from at least three (3) qualified parties must be solicited.
C.
In
addition to the above, the following policies will be observed.
1.
The splitting of procurement to avoid bidding requirements shall
not be allowed.
2.
The best bid shall be selected in all cases, however, the lowest
bid does not necessarily constitute the best bid.
3.
Failure to satisfy bid specifications can disqualify bidders.
4.
Efforts shall be made to offer bid opportunities to Minority Business
Enterprise and Women's Business Enterprise firms.
5.
Procurement practices shall comply with Federal regulations and Missouri
Statutes, as applicable to Cities of the Third Class.
6.
The City always reserves the right to reject any and/or all bids.
D.
The
City Council shall determine bidding packages for projects that involve
labor and materials both. The Council may select to bid labor and
materials separately or as a single package.
E.
Realizing
that certain emergency purchases may arise, the City Administrator
is authorized to suspend the official procurement policy in order
to provide uninterrupted essential City services.
[Ord. No. 2007-08 §1, 3-6-2007]
Section 99.820, RSMo., requires that municipalities and tax
increment financing commissions have written policies and procedures
related to bids and proposals for the implementation of redevelopment
projects. The City Council hereby adopts pursuant to Section 99.820,
RSMo., the bidding policies and procedures for tax increment financing
redevelopment projects on file in the City offices.
