[Adopted 9-10-1991 (P-6A)]
The County Administrator, or his designee, will prepare a fiscal
note for any requests received by the Levy Court, in excess of $500,
from any operating department of the County government, individual,
or group. The fiscal note shall give details on how the request will
impact the adopted fiscal year budget and how it will be funded in
the future.
[Adopted 9-10-1996 (P-48A)]
The federal and state governments are not required to pay County
taxes on land and buildings. An annual payment, in lieu of taxes,
is made to the County on certain properties, such as federal land
refuges and state-operated low-income housing projects. These funds
are intended to supplant taxes which would normally be levied by the
County and School Districts. Upon receipt of a payment, the County
shares a percentage of these monies with the school and library districts(s)
in which the properties are located. The following formulas shall
be used:
A.
Delaware State Housing Authority/Capitol Green Housing Corporation.
The following formula provides an allocation by the area of the County
where offset payment is generated. The funds distributed by the County
will be based upon the tax rates. For example:
Add the following:
|
County
|
0.265
| |
|
Vo-Tech
|
0.115
| |
|
School District
|
0.853
| |
|
Library District
|
0.027
| |
|
$1.26/$100 of assessed valuation
|
|
Then calculate the percentage of these rates to the base 100:
|
|
County
|
21.032%
| |
|
Vo-Tech
|
9.127%
| |
|
School District
|
67.698%
| |
|
Library District
|
2.143%
| |
|
100.000% of dollars received
|
B.
Bombay Hook National Wildlife Refuge. The formula provides an allocation
by the area of the County where offset payment is generated. The funds
generated by the County will be based upon the tax rates.
|
County
|
0.265
| |
|
Vo-Tech
|
0.115
| |
|
School District
|
0.853
| |
|
Library District
|
0.027
| |
|
$1.260/$100 of assessed valuation
|
|
Then calculate the percent of these rates to the base 100:
|
|
County
|
21.032%
| |
|
Vo-Tech
|
9.127%
| |
|
School District
|
67.698%
| |
|
Library District
|
2.143%
| |
|
100.000% of dollars received
|
C.
Responsibilities. Each year these percentages will vary, depending
on the actual rates set by the jurisdictions. The relative percentage
will be recalculated by the Receiver of Taxes.
[Adopted 6-15-1999 (P-56A)]
A.
This Policy was designed to bring order to the process of granting
County funds to organizations which provide services to the County
community. All funding requests shall be submitted on standardized
Community Service Grant Request application forms available from the
Levy Court office. These grants appear in the County's fiscal year
budget as "Community Service." The deadline for grant request submissions
shall be determined by the Levy Court administrative staff and may
vary from year to year. Fire companies receiving County funds are
exempt from the requirements of this Policy.
B.
In order for an organization to be considered for a community service
grant, it must:
(1)
Be nonprofit (or under the umbrella of a parent organization which
is nonprofit).
(2)
Have programs that are unduplicated and satisfy unmet needs of the
County community.
(3)
Practice nondiscrimination.
(4)
Have accounting (budget) procedures.
(5)
Use funds in accordance with the application.
(6)
Demonstrate community support.
(7)
Request funds only for a program which does not receive full funding
from other sources of revenue.
C.
Awards are subject to Levy Court approval. Meeting these criteria
does not guarantee that funds will be awarded.
[Adopted 12-18-2001 (P-84)]
This Policy establishes minimum format and review provisions
for all contracts or agreements to provide services or products to
the County.
A.
All services or single-purchase products provided to the County and
valued at more than $2,500, but less than $10,000, shall be subject
to written approval by the department head or division head. All services
or single-purchase products provided to the County and valued at $10,000
or more shall be subject to a written contract or agreement, except
those products or services secured under state, sole source, or other
approved group or contractor agreements.
B.
All proposed contracts and agreements shall be reviewed by the County
Attorney, and his or her approval as to form shall be noted by signature.
The County Attorney may demand changes to any contract or agreement.
If the County Attorney or the County employee responsible for the
administration of the proposed contract or agreement disagree about
wording or interpretation, either may request clarification or direct
approval from the approving authority (Levy Court or County Attorney).
Encumbrance for services or products shall not be initiated until
the proposed contract or agreement is approved.
C.
At a minimum, each contract or agreement shall include language which
substantially protects the County by addressing the following areas:
identification of parties; scope of services; contract length; terms
of payment; breach of contract; hold harmless or insurance; and applicable
law.
(1)
The identification of parties should identify Kent County Levy Court
and the name and nature (partnership, trade name, corporation, etc.)
of the contractor or provider of a product(s) or services, along with
the state of incorporation.
(2)
The scope of services should list as specifically as possible the
product(s) or services to be provided.
(3)
The contract length should identify when the product(s) or service
is expected to be delivered and should include terms for any delays.
(4)
The terms of payment should identify the cost of the contract and
how much and under what circumstances payment(s) should be made to
the provider of a product(s) or service.
(5)
Breach of contract provisions should identify that a material breach
of duties and obligations may result in legal action after notice,
including the recovery of reasonable counsel fees.
(6)
Hold harmless provisions should identify that the provider of a product(s)
or services will hold the County harmless for any injury occurring
as a result of the product or its use or by the individuals providing
the service or participating in an event. Service providers should
maintain their own worker's compensation insurance or general liability
insurance coverages and provide proof of same.
(7)
Applicable law provisions should identify that interpretation and
enforcement of the contract will be under the laws of the State of
Delaware.
D.
Contracts or agreements exceeding $25,000 or for unique and special
services requiring approval by the Levy Court shall be reviewed and
approved by the County Attorney in advance of submission to the Commissioners.
Standard form or "boiler plate" contracts may be reviewed and the
contract form approved in advance by the County Attorney without additional
review if there is no deviation from the approved format. If an emergency
situation requires immediate consideration by the Levy Court prior
to review by the County Attorney, the approval or award may be granted
pending review of the documents.
