[HISTORY: Adopted by the County Board of
McLean County as indicated in article histories. Amendments noted
where applicable.]
[Adopted 6-19-2001 (Ch. 5, Art. I, of the 1986 Code)]
The McLean County Board, hereinafter called
"the Board," shall be comprised of 20 members.
[Amended 2-17-2015]
For the purpose of electing members of the Board
in 2002 and in succeeding years until the County is again reapportioned,
the County of McLean is reapportioned into 10 districts, with two
Board members to be elected from each district.
[Amended 5-19-2015]
The election of the members of the McLean County
Board shall be held on the first Tuesday after the first Monday in
November 2002, and on the first Tuesday after the first Monday in
November in each even-numbered year thereafter. The Board shall elect
a Chair from among the duly elected members of the Board as such Board
is constituted by the terms of this article, said Chair to be elected
for a two-year term. In years of a County Board election, the initial
meeting of the Board and the election of officers shall be held on
the first Monday in December.
[Amended 3-16-2023]
The terms of office of County Board members
shall commence on the first Monday of the month following the month
of their election to the Board. Twenty members shall be elected on
the first Tuesday after the first Monday in November of 2002. After
a decennial redistricting, 10 members, one of such members being from
each district, shall serve an initial term of two years, a second
term of four years and a third term of four years, and 10 members,
one of such members being from each district, shall serve an initial
term of four years, a second term of four years and a third term of
two years. The identity of those members serving the respective two-
and four-year terms shall be determined by lot among the members,
said lots to be drawn at 9:00 a.m. on the first Monday in December
2002 in the room in which County Board meetings are regularly held.
The McLean County Clerk holding office at that time shall supervise
said drawing.
[Amended 5-19-2015]
The members of the Board, including the Chair,
shall be compensated at an annual salary fixed by the Board at the
time the Board adopts the Combined Annual Appropriation and Budget
Ordinance for McLean County. In addition thereto, the members of the
Board shall receive a mileage allowance as fixed by statute or as
determined by the Board. If the Board desires to change the basis
of payment or the amount of compensation before the next reapportionment,
it may do so by ordinance, provided that such changes shall not take
effect during the term for which any incumbent Board members have
been elected.
The Board elected pursuant to the provisions
of this article shall have the authority to determine from time to
time all terms and provisions hereof in accord with the collective
judgment, provided that any and all changes made in this article shall
not include an alteration in the size of the Board or in the districts
provided herein, and further provided that any other matter related
hereto which may be considered for change by the Board may be changed
pursuant to the statutory authority of the State of Illinois.
[Amended 2-17-2015]
The County Administrator and First Civil Assistant
State's Attorney are hereby directed to prepare complete legal descriptions
of the 10 County Board districts. The legal descriptions of the County
Board Districts shall be filed with the County Clerk's Office and
with the City of Bloomington Election Commission.
[Adopted as last amended 5-19-2015 (Ch. 5, Art. II, of the 1986 Code)]
A.
The members of the County Board of McLean County, Illinois wish to
individually and collectively express their expectation and intent
that all Board members follow a high standard of ethical behavior
in exercising their duties, responsibilities and judgment as Board
members. All members of the McLean County Board shall:
(1)
Handle County affairs with a deep sense of responsibility, upholding
the spirit as well as the letter of the law and Constitution.
(2)
Faithfully perform all duties as Board members by studying Board
issues and by attending all sessions of the Board and assigned committees,
unless prevented from so doing by a compelling reason.
(3)
Avoid participation in any action which would result in a conflict
of personal interest with County responsibility.
(4)
Refrain from obtaining improper personal benefit with regard to public
funds, equipment, property, or the services of employees.
(5)
Respect the confidentiality of privileged information.
(6)
Refrain from accepting gifts, favors or promises of future benefit
which could tend to impair independence of judgment or action as a
Board member.
(7)
Refrain from considering ex parte communications involving matters
where a public hearing is required according to law and when such
consideration would interfere with the due process of law.
(8)
Be dedicated to and act in accordance with the highest ideals of
honor and integrity in all public and personal relationships that
are related to their responsibilities as a Board member, in order
that the members may merit the respect and confidence of their fellow
Board members, other elected officials and employees, and the public.
(9)
Handle all personnel matters that may come before the Board on the
basis of merit so that fairness and impartiality govern a member's
actions pertaining to all employment and personnel issues.
B.
The following rules shall govern the County Board of McLean County,
Illinois.
The McLean County Board, in carrying out its duties and responsibilities,
shall be governed by all applicable federal and state laws and regulations.
A.
Initial meeting and election of officers.
(1)
In years of County Board elections, the initial meeting of the County
Board (hereinafter called the "Board") shall be on the first Monday
in December. The County Clerk shall call the meeting to order and
preside during the election of a Temporary Chair. A vote of the majority
of the members of the Board shall be required for the election of
a Temporary Chair. Nominations for Chair and Vice Chair shall be taken
from the floor. The Chair and Vice Chair shall be elected to two-year
terms. A vote of a majority of the members of the Board shall be required
for election of Chair and Vice Chair. All votes shall be publicly
recorded. The Board may adopt such other rules as may be necessary
to conduct said election.
[Amended 4-21-2020]
(2)
If or in the event the Board is unable to meet on the first Monday in December in years following a County Board election, then at least 1/3 of the members of the Board may request a special meeting of the Board for the purpose of electing officers as provided in Subsection A(1). Such request shall be in writing, addressed to the County Clerk, and specify the time and place of said meeting. The County Clerk shall then transmit notice immediately as provided by statute.
B.
General powers of Chair.
[Amended 12-16-2021]
(1)
The Chair shall preside at all meetings of the Board and the Executive
Committee.
(2)
The Chair shall conduct the business of the meeting in the order
prescribed in these rules.
(3)
The Chair shall have general powers to:
(a)
Recognize members entitled to the floor;
(b)
State and to put to a vote all questions which are regularly
moved and seconded or which necessarily arise in the course of the
proceedings;
(c)
Announce the results thereof; to protect the Board from all
frivolous or dilatory action;
(d)
Decide all questions of order, subject to an appeal to the Board; in case of disturbances, breach of decorum, or disorderly conduct, to take action pursuant to § 20-13L;
(e)
Assist in expediting the business of the Board; and
(f)
Perform all other duties prescribed by law or by action of the
Board.
(4)
In case of the absence of the Chair or at the request of the Chair,
the Vice Chair shall assume the duties and responsibilities of the
Chair on an interim basis, during which time the Vice Chair shall
have all of the powers and duties of the Chair, including the authority
to execute and sign on behalf of the County all ordinances, resolutions,
intergovernmental agreements, contracts and any other legal instruments
approved by the County Board, unless otherwise provided by law.
(5)
In case of the absence of the Chair and the Vice Chair at any meeting,
the Clerk shall convene the meeting and the members present shall
choose one of their members as temporary Chair.
C.
Appointment of standing committees. The Chair shall appoint the members
of all standing committees not later than the December Board meeting
in each year in which Board elections are held, subject to approval
by the members of the Board. Members of standing committees shall
serve for two years. The first member named shall be Chair and the
second named shall be Vice Chair. The third named shall serve as Temporary
Chair in the absence of the Chair and Vice Chair. In case of a vacancy
on the Board, the person named to fill the vacancy may also fill any
vacancies on standing or special committees, except that such person
shall not be designated as Chair or Vice Chair thereof. When a vacancy
has been created on a committee of the Board, the Chair of the Board
shall have the authority to fill the vacancy by shifting a Board member
from another committee, provided the affected Board member gives consent.
Chairs of standing committees shall serve as members of the Executive
Committee, including the Vice Chair of the Board when not Chair of
a standing committee. Vice Chairs of standing committees may attend
and act as members of the Executive Committee whenever the Chair of
the committee on which they serve as Vice Chair is unable to attend
a meeting of the Executive Committee. If the Chair or Vice Chair is
unable to attend a meeting, the ranking member of the Committee may
also act as a member of Executive Committee. The Chair of the Board
shall appoint the members of all standing and special subcommittees
of the Executive Committee, subject to the approval of the Executive
Committee.
[Amended 3-16-2023]
D.
Clerk of the Board. The County Clerk or a deputy selected by the
County Clerk shall be the Clerk of the Board. The Clerk shall be the
keeper of the records and the minutes of the Board and its committees
and shall be in attendance at all meetings of the Board.
E.
Minutes of closed meetings or sessions. Minutes of any closed meeting or session held pursuant to § 20-13K shall be reviewed at least semi-annually by the Board for continued confidentiality in accordance with the Illinois Open Meetings Act (5 ILCS 120/1 et seq.).
F.
Parliamentarian. The State's Attorney or an Assistant State's Attorney
shall be in attendance at all meetings of the Board and shall be Parliamentarian
of the Board. Upon request of the Chair, the Parliamentarian shall
render to the Chair advice or an opinion on questions of parliamentary
law and procedure applicable to matters arising before the Board.
The rules or parliamentary procedures as set forth in the latest published
edition of Roberts Rules of Order, Revised shall govern the procedure
of the Board in all cases applicable and in which the same are not
inconsistent with these rules. Failure to strictly or technically
adhere to Robert's Rules of Order shall not serve as a basis for invalidating
an action of the Board.
G.
Appointment policy other than Board vacancies. Appointments of officers
and/or members to various boards, councils, commissions, special authorities,
special districts, and other agencies shall be made according to law.
H.
Procedure for filling County Board and Countywide elected official
vacancies. When a vacancy in the office of Board member or Countywide
elected official occurs, the procedure for filling such vacancy shall
be as follows:
(1)
When such vacancy occurs, the Chair shall fix the date upon which
the appointment to fill the vacancy shall be made, said appointment
to be made at a regular Board meeting not later than 60 days after
the vacancy occurs or as otherwise required by the Illinois Election
Code.
[Amended 3-16-2023]
(2)
Written applications and resumes must be submitted to the office
of the County Administrator by 12:00 noon of the Thursday prior to
the regularly scheduled meeting of the Executive Committee in the
month in which the appointment is to be made. No applications will
be considered unless they have been so submitted and signed by the
applicant. The County Administrator shall ensure that applications
are filed in a timely manner and shall distribute copies of all applications
of all eligible candidates to all Board members with their packets
prior to the Executive Committee meeting.
[Amended 12-16-2021]
(3)
Any applicant for a County Board seat must be a resident of the Board
district in which the vacancy exists and must meet all the qualifications
for holding public office. Any applicant for a Countywide elected
office other than the office of State's Attorney must be a resident
of the County, and applicants for all Countywide elected offices must
meet all the qualifications for holding public office. Each applicant
must provide evidence of membership in the same political party as
the person whom the applicant proposes to succeed.
(4)
At the regular Executive Committee meeting, all eligible applicants
will be invited to address the Executive Committee. At the next regularly
scheduled Board meeting, the Board Chair will recommend an appointment
to fill the vacancy, subject to the approval of the Board.
I.
Procedure for filling County Board Chair vacancies. When a vacancy
in the office of County Board Chair has been determined by the County
Board, then the Vice Chair shall fix the date upon which the election
to fill the vacancy shall be made, said election to be made at a regular
Board meeting not later than 45 days after the vacancy occurs.
A.
Regular meetings. Regular meetings, starting in January 2021, shall
be held monthly on the Thursday immediately following Executive Committee
of each month except when other meeting dates are designated. An annual
schedule of meetings shall be published and made available to all
members and other interested persons.
[Amended 12-7-2020]
B.
Special meetings. Special meetings of the Board shall be held when
requested by at least 1/3 of the members of the Board. The requests
shall be in writing or e-mail, addressed to the County Clerk, specify
the time, place and the nature of matters to be considered and meet
the requirements under the Illinois Open Meetings Act (5 ILCS 120/1
et seq.) to provide notice and an agenda for said special meeting.
The County Clerk shall notify the County Administrator, the State's
Attorney and each member of the time and place of such meeting and
shall also cause notice of such meeting to be made consistent with
the Illinois Open Meetings Act.
[Amended 12-16-2021]
C.
Meeting time and place. All regular meetings of the Board shall commence
at 5:30 p.m. unless otherwise agreed to by a majority of the members
of the Board, in a place designated by the Board Chair. All monthly
committee meetings will continue to be conducted at the regularly
scheduled days of the month and regularly scheduled times. All meetings
of the Board and its committees shall be open to the public, except
for limited purposes as specified by law. Continuing December 7, 2020
all Committee and full Board meetings will be conducted virtually
unless any given Committee of the full Board or the full Board deems
it necessary to recess to Closed Session. In the event that a Committee
or the full Board votes to enter into Closed Session, the Committee
or the full Board will conclude its scheduled business and recess
to an in-person closed session to take place in Room 400 of the Government
Center on the immediate following Monday. No action will or can be
taken at the Closed Session by the Committee or the Board. This Amendment
will remain in effect until March 31, 2021. The County Administration
will provide arrangements for the streaming to the public of all Board
and Committee meetings (with the exception of an Executive Session)
for the months of December 2020 through March 2021.
[Amended 4-21-2020; 7-21-2020; 12-7-2020]
D.
Agenda preparation. The Administrator, at the direction of the Chair,
shall prepare an agenda for each regular meeting of the Board, listing
the order of business in as much detail as is sufficient for identification,
and shall file the agenda with the Clerk. The agenda shall include
a "consent agenda," which shall include all matters that are to come
before the Board that in the opinion of the Chair will be of a routine
nature.
[Amended 3-16-2023]
E.
Resolutions, reports and communications. Any committee Chair or any
elected or appointed County official who desires to present any ordinance,
resolution, report or communication to the Board shall deliver a copy
of same to the Administrator by the sixth business day prior to the
Board meeting. A copy to be presented to the Board for action shall
be delivered to the State's Attorney at the same time, unless the
State's Attorney prepared it. Matters that are frequently adopted
by the Board in the same form except as to certain detail, such as
highway resolutions, need not be so filed with the Administrator or
furnished to the State's Attorney.
[Amended 4-21-2020; 3-16-2023]
F.
Agenda distribution. As specified by the Illinois Open Meetings Act
(5 ILCS 120/1 et seq.), upon public release, the County Clerk shall
distribute to each member the following documents:
[Amended 4-21-2020]
(1)
Agenda for the next meeting.
(2)
Resolutions, ordinances and written reports to come before the Board
at the next meeting, which have been filed with the Board office.
(3)
All draft committee minutes filed with the Clerk since the previous
meeting.
(4)
All other material that in the opinion of the Chair or Administrator
will be of interest to members.
G.
Board proceedings and minutes. Consistent with the Illinois Open
Meetings Act (5 ILCS 120/1 et seq.), the County Clerk shall have prepared
the draft minutes of the previous meeting and made them available
to each member by:
H.
Resolutions of congratulations.
(1)
Any Board member who desires to have the Board adopt a resolution
of congratulations in recognition to an individual, group achievement,
and/or community special event shall forward the resolution (or the
information to be included in the resolution) to the Administrator's
Office one week prior to the Board meeting. The Administrator shall
include all such resolutions on the consent agenda of the Board meeting.
(2)
In lieu of a formal resolution of congratulations, a Board member
may request that the Board Chair prepare a letter of congratulations
in recognition of an individual, group achievement and/or community
special event. The Administrator shall include all such letters on
the consent agenda of the next regularly scheduled Board meeting.
I.
Electronic meeting attendance. The term "meeting" as used in any
existing rules, ordinances, resolutions, agendas and minutes shall
mean any gathering, whether in person or by audio conference or telephone
calls, or other means of contemporaneous interactive communication,
of a majority of a quorum of the members of the County Board's committees
or subcommittees for the purpose of discussing public business.
J.
Attendance at meetings. As soon as a member becomes aware that they are unable to meet the obligations set forth in § 20-8A(2), that member shall advise the Chair or Vice Chair of any committee to which the member is appointed or the Chair or Vice Chair of the County Board of any expected absence from a committee or Board meeting.
[Amended 12-16-2021]
The order of business before the Board shall be as follows,
unless otherwise determined by action of the Board:
A.
Call to order.
B.
Invocation.
C.
Pledge of Allegiance.
D.
Call of roll.
E.
Appearance by members of the public and County employees in reference
to an agenda item.
[Amended 12-7-2020]
F.
Consent agenda.
(1)
Approval of the proceedings of the County Board.
(2)
Highway Department.
(3)
Building and Zoning.
(4)
Transfer ordinances.
(5)
Resolutions, ordinances, reports and communications from elected
and appointed County officials.
(6)
Appointments.
(7)
Approval of resolutions of congratulations and commendation.
(8)
Approval of bills.
[Added 12-7-2020]
H.
Report of County Administrator.
K.
Adjournment.
A.
Quorum. A majority of the members of the Board shall constitute a
quorum.
(1)
Members. Whenever a vacancy (or vacancies) occurs on the Board and
upon formal declaration of a vacancy (or vacancies) by the County
Board Chair, the number of members for purposes of defining a quorum
shall be reduced by one or more.
(2)
General voting. Unless otherwise expressly provided, any action taken
by the Board or any committee shall only require the affirmative vote
of the majority of the members present and voting.
B.
Roll call vote.
(1)
A roll call vote of the Board shall be taken by a "yes" or "no" or
"present" vote on the following matters:
(2)
The Clerk, on a roll call, shall call the names of the members of
the Board in alphabetical order, with the first name called each month
being the second name called the previous month, except that the Chair
shall be called last. The Chair shall be required to vote only when
the vote of the Board results in a tie. The Chair may vote at any
time if the intention to vote is announced prior to voting. In any
action requiring a roll call vote, if any member asks for and receives
unanimous consent of the members present for the Clerk to show all
members present as voting in favor of such action, the Clerk shall
show and record such vote accordingly.
(3)
A member who has voted "yes" or "no" or "present" on a roll call
vote shall not be allowed to change that vote on the matter under
consideration. A member not voting when called upon by the Clerk will
be presumed absent and will not be allowed to cast a vote on the matter
under consideration.
C.
Recognition.
(1)
Every member who desires to speak or make a motion shall respectfully
address the Chair, be recognized before speaking, and address only
the issue under consideration at that time by the Board.
(2)
When two or more members seek recognition at the same time, the Chair
shall recognize the member who is to speak first.
(3)
No person shall speak more than once nor more than five minutes on
the same matter without permission from the Chair.
(4)
A member called to order by the Chair shall immediately come to order.
If there is no appeal, the decision of the Chair shall be final.
D.
Motion to adjourn. A motion to adjourn shall always be in order and
shall be decided without debate, unless a question of the time to
adjourn shall occur.
E.
Reconsideration. An action may be reconsidered at any time during
the meeting or at the next meeting held thereafter. A motion to reconsider
shall be made and seconded by members of the Board who voted on the
prevailing side of the question to be reconsidered. However, a motion
to reconsider may only be made at the following meeting if a member
has caused an action item to be placed on the agenda within the time
frame required by the Open Meetings Act.
[Amended 4-21-2020]
F.
Second required. No motion shall be debated or put to a vote unless
it is seconded. It shall then be stated by the Chair before debate
or vote, and every motion shall be reduced to writing when requested
by the Chair or any member.
G.
Appearance by non-members. With the acknowledgement that the most
appropriate forum for the general public to address County Board members
is the committee charged with overseeing the subject matter of the
address, those wishing to address the Board shall adhere to the following:
(1)
Subject to provisions of Subsection G(3), any member may request that a County officer or employee, or other persons, be permitted to appear before the County Board on matters directly related to a topic on the agenda for a County Board meeting, and such request shall be granted by the Chair unless there is objection by any member, in which event Board action, by general vote as provided in Subsection A(2) above, will be required to overrule the Chair. The provisions of Subsection G(2) shall not apply to requests made by members pursuant to this Subsection G(1).
(2)
The County Board shall permit non-members to appear before and address
members of the County Board during County Board meetings in accordance
with the following rules:
(a)
There shall be a total maximum of 15 minutes allotted in accordance with § 20-12E and 15 minutes allotted in accordance with § 20-12I during each County Board meeting for appearances by all non-members. Any member may request an extension of this time limit by making a request to allow the non-member to continue pursuant to Subsection G(1).
[Amended 12-16-2021]
(b)
All requests by non-members for appearance before the Board shall be made prior to the meeting at which the non-member wishes to appear within the time periods set forth in Subsection G(2)(c). Such requests shall be submitted to the County Administrator, in writing or by e-mail identifying the subject matter or agenda item to be addressed.
(c)
Requests to appear that are directly related to an item on an
agenda for a County Board meeting shall be submitted not less than
24 hours prior to the published start time of the Board meeting at
which the non-member wishes to appear. Requests to appear that are
not directly related to an item on an agenda for the County Board
meeting shall be submitted not less than two business days prior to
the published start time of the Board meeting at which the non-member
wishes to appear.
[Amended 4-21-2020]
(d)
Appearances by non-members with regard to any particular topic, including any topic on the agenda, shall be limited to a time not to exceed three minutes for each individual or five minutes for a representative spokesperson of a group. Any member may request an extension of this time limit by making a request to allow the nonmember to continue pursuant to Subsection G(1).
(3)
The Chair may act to prevent repetition or digression, to maintain
decorum and to exclude discussion of matters which have had a previous
public hearing conducted according to law, discussion of matters where
public comment would interfere with the due process of law or discussion
of matters which would be in direct conflict with restrictions placed
upon the Board by other applicable law.
H.
Requests for written legal opinions. Requests to the State's Attorney on questions of law shall be submitted in writing by any standing committee established by § 20-14 of these rules or by the Chair of the Board. The Chair and Vice Chair of the Board and members of the Executive Committee shall receive copies of such requests. Said copies shall also be included in materials distributed to members of the Board as provided in § 20-11F of these rules prior to the next meeting of the Board unless such request originated after said materials have been distributed, in which case such copies shall be distributed at the beginning of the meeting. Any member of the Board desiring an advisory opinion on a matter within the jurisdiction of a standing committee shall submit such request to the appropriate standing committee. If unsuccessful before a standing committee, a member may then take such request in the form of a motion at any meeting of the Board, provided that it is properly noticed pursuant to the Open Meetings Act. The request shall be granted upon approval by a majority of the members of the Board.
[Amended 7-17-2018; 4-21-2020]
I.
Suspension of rules. Any of these rules may be temporarily suspended
by action of the Board. Immediately upon the termination of the business
arising out of the event for which the rules were suspended, these
rules shall again be in effect without vote of the Board.
J.
Consent agenda. All matters on the consent agenda that are not removed
will be voted on by one vote. An item shall be removed from the consent
agenda upon the oral request of any member of the Board made prior
to the vote. Any matter taken off of the consent agenda shall be considered
at the time of the standing committee report to which it pertains.
K.
Closed meeting or session. Any closed meeting or closed session held
by the Board shall be held in accordance with the provisions of the
Illinois Open Meetings Act (5 ILCS 120/1 et seq.). Neither the news
media nor the general public shall be allowed to record the proceedings
of any said closed meeting or closed session.
L.
Decorum. During the proceedings of the County Board and all committee
meetings, decorum, defined as behavior that is calm and polite, shall
be maintained at all times by members, interested parties, the public
and the media. Decorum includes treating members of the Board, County
staff, and all others in attendance with civility, recognizing that
others may have differing perspectives, and allowing other members
and visitors recognized by the Chair to share their views without
interruption. The use of vulgar or obscene language and/or gestures
will not be tolerated.
[Amended 7-21-2020; 12-7-2020; 12-16-2021; 3-16-2023]
M.
Gender-neutral. All language in these rules should be understood
as being gender-neutral.
[Amended 4-21-2020]
[Amended 7-21-2015[1]]
A.
There shall be six standing committees:
[Amended 12-16-2021]
(1)
The Executive Committee shall have not more than nine members, with
the membership consisting of the Chair and the Vice Chair of the Board
and the Chair of the other standing committees and not more than four
members of the Board appointed as at-large members of the Committee
by the County Board Chair.
(2)
The Finance Committee, Justice Committee, Land Use and Transportation
Committee, Property Committee, and Health Committee shall each have
not more than seven members, at the discretion of the County Board
Chair.
B.
Each Board member shall serve on two or more standing committees
as determined by the County Board Chair, with the Chair and Vice Chair
of the Board being an ex-officio member of all standing committees.
Either the Chair or Vice Chair of the County Board's attendance at
a committee meeting shall be counted when determining if a quorum
is present; however, such attendance shall not increase the number
of members constituting a quorum. If both the Chair and Vice Chair
of the County Board attend a committee meeting, then only one of them
may be counted when determining if a quorum is present.
[Amended 12-16-2021]
C.
Recording of votes. If any action does not require a roll call vote under § 20-13B, any member may request the Clerk to record a vote made by said member in the minutes.
D.
Alternate members and attendance of members at committee meetings
other than those to which they are assigned.
(1)
An alternate member may be appointed to each standing committee by
the Chair of the Board. Such alternate shall attend meetings of such
committee if required to constitute a quorum and shall have all the
privileges and duties of a regular member while so serving.
(2)
Board members may attend and have access to minutes resulting from
any open or closed meetings or sessions of committees of which they
are not members. At the discretion of the Committee Chair during the
meeting, the Board member may participate in the meeting but without
voting or seating privileges.
[Amended 4-21-2020]
E.
Subcommittees of standing committees.
(1)
Subcommittees of the Executive Committee. There shall be three standing
subcommittees of the Executive Committee: the Liquor Control Commission,
the Rules Subcommittee, and the Legislative Subcommittee, appointed
by the Chair. In addition, the Chair may create and appoint up to
seven members to such subcommittees and advisory groups deemed necessary
from time to time to more efficiently accomplish the business of the
Committee. Membership of any subcommittee of the Executive Committee
shall consist of Board members but shall not be restricted to members
of the Executive Committee. Membership of any advisory group shall
not be restricted to Board members. Except as otherwise provided by
statute or ordinance, such subcommittees shall report to the Executive
Committee.
[Amended 4-21-2020]
(2)
Subcommittees of other standing committees. A subcommittee may be
created by the Chair of any standing committee when necessary to more
efficiently accomplish the business of such standing committee. Appointments
to such subcommittees shall be made by the committee Chair and shall
be restricted to members of the standing committee. Except as otherwise
provided by statute or ordinance, such subcommittees shall report
to their standing committee.
[Amended 12-16-2021]
The general functions and responsibilities of all committees
shall be as follows:
A.
With the aid of the Administrator, Auditor, Treasurer and Executive
Committee, the committees shall keep informed concerning appropriations
and budget for activities under the purview of the committee and to
help keep expenditures within the budget.
B.
The committees shall keep written minutes and report regularly to
the Board the substance of all meetings.
C.
The committees shall file minutes of all committee meetings with
the Administrator's office, which shall then be filed with the County
Clerk, prior to the next regularly scheduled meeting.
D.
The committees shall submit to the County Board for consideration
all policies and procedures as recommended by the committee.
E.
The committees shall act on all matters referred to the committee
by the Chair of the Board or by the Board itself, in addition to duties
otherwise prescribed.
F.
The committees shall review all requests originated by a department
head under its oversight for staffing changes which require amendment
of the authorized positions resolution and to submit any comments
it deems appropriate to the Finance Committee.
[Amended 4-21-2020; 12-16-2021]
G.
The committees shall keep informed with regard to activities of a
department which is under its general supervision or for which it
serves as liaison with the Board in instances where such activities
are concerned with another committee.
H.
The committees shall take final action only on those matters authorized
herein or by ordinance, resolution or policy adopted by the Board.
I.
The committees shall allow nonmembers to appear before the committees in accordance with § 20-13G of these rules. Appearance by nonmembers, except that the time allowed for appearances shall be five minutes for each individual or representative spokesperson of a group and the maximum total time allotted for appearances shall be 30 minutes.
[Amended 3-16-2023]
J.
The Chairs of the committees shall set regular committee meeting
dates and times after consultation with the committee members.
K.
Each committee Chair shall require the Administrator or the Administrator's
designee to prepare and distribute an agenda to all committee members
in advance of a regularly scheduled meeting.
[Amended 4-21-2020]
L.
A majority of the members of a committee shall constitute a quorum.
M.
If an agenda
item does not receive a majority vote in support at a committee, a
member of that Committee can ask that it be put on the Agenda for
reconsideration at the next meeting of that Committee. An item brought
up for reconsideration at the next Committee meeting shall continue
through the normal process (to Executive Committee, if applicable,
and to the County Board), with a note of the Committee’s recommendation.
[Added 4-21-2020; 12-16-2021]
[Amended 7-21-2015]
In addition to the general duties otherwise prescribed, the
individual committees shall have the functions, responsibilities,
and areas of jurisdiction and overview as set forth in this section.
A.
Executive Committee.
(1)
The Executive Committee shall have the following specific functions
and responsibilities:
(a)
To provide general direction for all Board programs, business,
planning and policy-making functions and to review the reports of
Board committees.
(b)
To exercise general supervision of the administration of all Board affairs, the Administrator's office, and the Information Services Technologies Department, Regional Planning and other Departments and/or programs for which the primary source of operating revenue is derived from an intergovernmental agreement with another local government unit(s) as outlined in §20-16A(1)(h).
[Amended 12-16-2021]
(c)
To act in an advisory capacity to the Chair of the Board.
(d)
To review and make recommendations for changes in committee
organization and scope and in rules as may be deemed necessary.
(e)
To be responsible for the general overview of, and coordination
with, all "ad-hoc" committees, task forces and other like organizations
as their activities relate to County business, unless specifically
under the jurisdiction of another standing committee.
(f)
To be responsible for all matters concerning the employment
and activities of all consultants, both paid and unpaid, unless specifically
under the jurisdiction of another standing committee.
(g)
To review and make recommendations to the Board on salaries
and compensation of elected and appointed officials; and to be responsible
for the performance evaluation of the County Administrator.
(h)
To be responsible for all relationships with other units of
government and for all intergovernmental agreements unless specifically
under the jurisdiction of another standing committee.
(i)
To exercise general supervision over all matters relating to
the codification of County ordinances and resolutions.
(j)
To exercise general supervision over any federal or state entitlement
programs for which the Board has a responsibility.
(k)
To make recommendations on all emergency appropriations, transfer
ordinances, and any transfers from the contingent account in all funds.
(l)
To prepare and submit an annual budget policy resolution to
the Board for its approval.
(m)
To direct the County Administrator to prepare, recommend and
submit to the appropriate oversight committees each year a five-year
capital improvement program. The five-year capital improvement program
shall be updated annually by the County Administrator as a part of
the budget process.
(n)
To receive the proposed annual operating and annual capital
improvements budgets for each of the departments of County government
as recommended by the respective oversight committees; and to study,
review and adjust such departmental budget requests in order to accommodate
budgetary priorities and fiscal constraints. To then direct the County
Administrator to consolidate these adjusted budget requests into a
Proposed Budget and Appropriation Ordinance and a Proposed Tax Levy
Ordinance that shall be submitted to the Board, with the Executive
Committee's recommendation, in accordance with the Statutes of the
State of Illinois.
(o)
To serve as liaison in the Board's relationship with external
boards and commissions with which the Board may have a working relationship.
(p)
To be responsible for County government public relations and
information matters.
(q)
To be generally responsible for the County's interest in all
matters concerned with federal and state legislation.
[Amended 12-16-2021]
(r)
To develop an annual legislative program of primary County legislative
concerns; said program to be adopted by the County Board in January
of each fiscal year.
(s)
To engage in a review of all legislation affecting the County
which has been introduced in the General Assembly.
(t)
To take action consistent with the best interests of the County
on proposed or pending legislation at all stages.
(u)
To take action consistent with the best interests of the County
on existing and proposed rules and regulations issued by agencies
of the United States or the State of Illinois.
(2)
Subcommittees of the Executive Committee.
[Amended 12-16-2021[1]]
(a)
Liquor Control Commission. The Liquor Control Commission shall
have the following specific functions and responsibilities:
(b)
Rules Subcommittee. The Rules Subcommittee shall have the following
specific functions and responsibilities:
[1]
Editor's Note: This amendment also renumbered former Subsection
A(3) as A(2)(b).
B.
Finance Committee. The Finance Committee shall have the following
specific functions and responsibilities:
[Amended 2-16-2016; 12-16-2021]
(1)
To serve as the oversight committee for the Supervisor of Assessments,
Auditor, Recorder, Treasurer, County Clerk, Superintendent of the
Consolidated Education Service Region, University of Illinois Cooperative
Extension Service, Bloomington Board of Election Commissioners and
Animal Control.
(2)
To exercise continuous review of the overall tax cycle, from the
initial assessment of property through the tax collection.
(3)
To exercise continuous review of revenues and expenditures, and to
identify new or alternative revenue sources for the County.
(4)
To review and make recommendations to the Board with respect to purchasing
and contracting policies and procedures.
(5)
To exercise continuous review of the integrated financial management
and the accounting and fiscal operations policies.
(6)
To be responsible for fiscal instruments.
(7)
To recommend to the Board a public accounting firm to conduct an
annual audit of all funds and accounts of the County.
(8)
To be responsible for the County's Risk Management Program, including
insurance matters.
(9)
Upon completion of each fiscal year's annual audit, to review and
recommend the Comprehensive Annual Financial Report and the Annual
County Financial Report to the Board for its acceptance prior to their
submission to the Illinois State Comptroller.
(10)
To review the outside auditor's management letter, request departmental
responses to same, make recommendations to the Board and the various
oversight committees, and monitor corrective actions.
(11)
To exercise general supervision over all collective bargaining
agreements, employee benefits, and entitlement and recommend changes
to the Board.
(12)
To exercise general supervision over the administration of the
Position Classification Schedule and the Salary Schedules.
(13)
To consider all requests for compensation changes or reclassification
after review by the appropriate oversight committee and make a recommendation
to the Board, as may be provided in the Personnel Policies and Procedures.
[Amended 4-13-2023[2]]
[2]
Editor's Note: This amendment repealed former Subsection B(13)
and renumbered former Subsection B(14) and (15) as Subsection B(13)
and (14).
(14)
To consider all requests for staffing changes which require
amendment to the Funded Full-time Positions Resolution after review
by the appropriate oversight committee and make a recommendation to
the Board.
(15)
To exercise general supervision over the following specific
responsibilities as they pertain to properties and facilities including
recommending to the Property Committee construction and remodeling
of buildings, additions, structures, parking lots, and other land
improvements for the Animal Control Facility, at costs in excess of
$5,000.
[Amended 4-13-2023[3]]
[3]
Editor's Note: This amendment repealed former Subsection B(15)
and renumbered former Subsection B(16) through (17) as Subsection
B(15) and (16).
(16)
To exercise general supervision over all licensing activities
which are not under the jurisdiction of other committees.
C.
Justice Committee. The Justice Committee shall have the following
specific functions and responsibilities:
[Amended 2-16-2016; 12-16-2021]
(1)
To serve as the oversight committee for the Sheriff, EMA, Circuit
Clerk, Circuit Court (11th Judicial Circuit), Coroner, Court Services,
State's Attorney, Public Defender, Jury Commission and the Sheriff's
Office Merit Commission.
(2)
To exercise general supervision over the following specific responsibilities
as they pertain to properties and facilities:
(a)
Janitorial work consisting of cleaning, mowing, and minor repairs
for the Emergency Management Agency garage building on the Fairview
Campus.
(b)
Recommending to the Property Committee construction or remodeling
of buildings, additions, structures, parking lots, and other land
improvements for the Law and Justice Center, Juvenile Detention Center
and the Emergency Management Agency garage building, at costs in excess
of $5,000.
(3)
To exercise general supervision over fireworks licensing.
D.
Transportation Committee. The Transportation Committee shall have
the following specific functions and responsibilities:
[Amended 2-16-2016; 12-16-2021; 4-13-2023]
(1)
To serve as the oversight committee for the County Highway Department.
(2)
To exercise general supervision over all bridge, road and right-of-way
matters under the jurisdiction of the County; over the acquisition
and disposition of County Highway equipment and materials.
(3)
To recommend to the Board approval of contracts for all highway work
for which the County is responsible.
(4)
To exercise general supervision over the letting of bids and right-of-way
acquisitions relating to County highways or the County Highway Department.
(5)
To provide the Board with long-range plans for the highways in the
County, including those to be undertaken by the County and those planned
jointly with other political units.
(6)
To exercise general supervision over the following specific
responsibilities as they pertain to properties and facilities:
(a)
Janitorial work consisting of cleaning, mowing, and minor repairs
for the County Highway building and garages.
(b)
Recommending to the Property Committee construction or remodeling
of buildings, additions, structures, parking lots, and other land
improvements for the County Highway building and garages, at costs
in excess of $5,000.
(7)
May propose amendments to the McLean County Zoning Ordinance
to the Zoning Board of Appeals through the Building and Zoning Department.
[Added 4-14-2022]
E.
Property Committee. The Property Committee shall have the following
specific functions and responsibilities:
[Amended 4-21-2020; 3-16-2023]
(1)
To serve as the oversight committee for the Building and Zoning Department
and to handle all matters upon which the McLean County Zoning Ordinance
requires action by a committee of the Board.
(2)
To serve as the oversight committee for the Facilities Department
and to prepare plans and policies for County participation in the
maintenance of County properties and make appropriate recommendations
to the Board. To coordinate with appropriate standing committees in
planning for any remodeling and improvements to County properties.
(3)
To prepare recommendations for methods of financing operations and
maintenance of County properties for which the County holds title
or that are leased from another entity.
(4)
To exercise general supervision over the following specific responsibilities
as they pertain to properties and facilities:
(a)
Janitorial work consisting of cleaning, mowing, and minor repairs
for all County buildings and facilities, except where specific authority
and responsibility is vested in another standing committee.
(b)
Repair of and maintenance contracts for elevators, electrical,
heating, ventilation and air conditioning and other such mechanical
equipment and systems at all County buildings and facilities.
(c)
Contract services for pest control, garbage pickup, and other
like services.
(d)
Recommend construction or remodeling of buildings, additions,
structures, parking lots, and other land improvements.
(e)
Purchase of janitorial and paper supplies and any other joint
purchase of supplies used to clean, maintain, and operate County buildings
and facilities.
(5)
In
cooperation with staff and the appropriate oversight committees, prepare
an annual plan for the maintenance, improvement, and future development
of County properties.
G.
Health Committee. The Health Committee shall have the following specific
functions and responsibilities:
(1)
To aid in the coordination of public health activities of the County
and to prepare plans and policies for County participation in physical
and mental health programs and make appropriate recommendations to
the Board.
(2)
To serve as liaison in the Board's relationship with the Board of
Health and Persons with Developmental Disabilities Board, and any
other County physical and mental health service.
(3)
To
serve as the oversight committee for the County Nursing Home and recommend
policies and programs for the Nursing Home administration.
[Added 2-16-2016]
(4)
To
exercise general supervision over the following specific responsibilities
as they pertain to properties and facilities:
[Added 2-16-2016; amended 4-13-2023]
(5)
To
exercise general supervision over the health, medical and nursing
operations in the Jail Medical Department and the Juvenile Detention
Center.
[Added 2-16-2016]
County Board members shall be permitted to request approval
to attend conferences at County expense, subject to the following
provisions:[1]
A.
A Board member interested in attending a conference shall submit
a written request to the Board Chair no sooner than 120 days and not
less than 90 days in advance of the conference.
(2)
The Board Chair may approve, partially approve, or deny the request
in writing to the Board member within 30 days of receiving the request.
In the event the Board Chair does not fully approve the request of
the Board member to attend a conference, the Board member may petition
the County Board for approval.
B.
Whenever a County Board member attends a conference, the Board member
shall prepare either a written report or an oral report to be presented
to the appropriate oversight committee or the County Board.
The following process of approval shall be established to recognize,
name and dedicate County facilities, roads and highways:
A.
The request shall be presented to the appropriate oversight committee
of the County Board for the committee's review and approval.
B.
The recommendation of the oversight committee shall be presented
to the Executive Committee for review and approval.
C.
Upon approval of the Executive Committee, the recommendation to recognize,
name and dedicate County facilities, roads and highways shall be presented
to the County Board for review and approval.
Amendment of these rules requires the affirmative vote of a
majority of the members of the Board. Any proposed amendment shall
be voted upon only if it is distributed in writing to the members
at least five days before the meeting at which the amendment is presented
to the Board for adoption.
[Amended 7-21-2015]
A.
It is the policy of the McLean County Board that members of the McLean
County Board or its committees and subcommittees may attend and participate
in any open meeting of the McLean County Board or their committee
or subcommittee from a remote location via telephone, provided that
such attendance and participation is in compliance with this policy,
the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), and any other
applicable laws.
[Amended 12-16-2021]
B.
It is the policy of the McLean County Board that a member of the
McLean County Board may not attend and participate in any closed meeting
of the McLean County Board, its committees and subcommittees from
a remote location via telephone or other means of contemporaneous
interactive communication.
C.
A member of the McLean County Board shall be provided the opportunity
to attend an open meeting of the McLean County Board, its committees
or subcommittees from a remote location if:
(1)
The member has notified the McLean County Administrator's office
at least 24 hours before the meeting unless advance notice is impractical;
and
(2)
The member has met one of three reasons described herein why the
member is unable to physically attend the meeting, including either:
[Amended 12-16-2021]
(3)
A quorum of the McLean County Board, a committee or subcommittee,
as the case may be, is physically present.
(4)
A member's desire to attend remotely to diminish the spread or possibility
of contracting COVID-19 at a time when McLean County has reported
at least one new case of COVID-19 in the last 60 days equates to being
unable to attend due to illness or disability and being unable to
attend due to other emergency
[Added 7-21-2020]
D.
After roll call of the McLean County Board, a committee or subcommittee
meeting, if a quorum is physically present, it shall be determined
whether a member of the Board or that committee or subcommittee is
seeking to attend electronically. If a Board, committee or subcommittee
member desires to attend electronically, the presiding officer shall
state that 1) a notice was received from a member of the Board, committee
or subcommittee in accordance with these rules, and 2) a member will
be deemed authorized to attend the meeting electronically unless a
motion objecting to the member's electronic attendance is made, seconded
and approved by 2/3 of the members of the Board, committee or subcommittee
physically present at the meeting. If no such motion is made or seconded
or if any such motion fails to achieve the required vote by the members
of the Board, committee or subcommittee physically present at the
meeting, then the request by the member to attend the meeting electronically
shall be deemed approved and the presiding officer shall declare the
requesting member present. After such declaration by the presiding
officer, the question of a member's electronic attendance may not
be reconsidered. For the meeting to continue, there shall always need
to be a quorum physically present.
E.
The McLean County Board, committee or subcommittee member participating
remotely shall be considered an off-site participant and counted as
present by means of audio conference for that meeting if the Board,
committee or subcommittee member is allowed to participate. The meeting
minutes shall reflect and state specifically whether each McLean County
Board, committee or subcommittee member is physically present or present
by audio means.
F.
Protocol and procedures. In all meetings involving remote attendance,
the presiding officer shall inform all physically present at the meeting
of the intent to initiate a remote communication.
(1)
The presiding officer shall confirm and announce to all that all
present in the meeting room and in the remote location(s) can clearly
hear all other parties. The County Clerk or recording secretary shall
record such confirmation. The Clerk or recording secretary shall record
the beginning and ending times of each such remote communication.
(2)
In the event that the remote communication link is broken or significantly
degraded such that it no longer meets the full requirements of this
section, the presiding officer shall confirm the loss of service and
announce the close of the remote attendance. The attendance of the
remote party shall be at an end. The Clerk shall record the time of
such closure.
(3)
Requirements of the system(s). Any such communications systems utilized
shall reliably permit all persons attending, whether they are physically
in the County Board meeting, committee or subcommittee meeting room
or in remote location(s), to be clearly heard by all others and to
clearly hear all audio content of the meeting.
(4)
Maintenance of public record. Audio recordings of proceedings under
this section shall be maintained for the public record as required
by law.
(5)
The member permitted to participate remotely shall be able to make
comments during the meeting and participate in the same capacity as
those members physically present, subject to the rules of the County
Board of McLean County. The remote member shall be heard, considered
and counted as to any vote taken. Accordingly, the name of any remote
member shall be called during any vote taken, and the member's vote
counted, recorded and placed in the minutes for the corresponding
meeting. A member participating remotely may also leave a meeting
and return as in the case of any member. If the Chair of the County
Board or the Chair of a committee or subcommittee attends by remote
means, the member may participate as a member, but the Vice Chair,
if physically present in the meeting room, shall be the presiding
officer to best facilitate an orderly and efficient process. If neither
the Chair nor Vice Chair is physically present, the Clerk or recording
secretary shall convene the meeting and the members present shall
choose one of their members as Temporary Chair.
[Amended 12-16-2021]
G.
The County should attempt to initiate the phone call for purposes
of audio conference. If it is necessary, a member participating remotely
via long-distance telephone shall be reimbursed for the cost of the
telephone call upon a valid receipt being shown. Any other costs associated
with remote participation, including other audio equipment, shall
be subject to approval of the McLean County Board.
H.
Having
previously made notification as described above, the member shall
not be required to state the details of their request at a public
meeting.
[Added 4-21-2020]
Any appropriate document shall be placed on file among the records
of the Board of a committee, as the case may be, by direction of the
Chair. Minutes of the Board or a committee shall be approved at the
direction of the Chair after opportunity is given for correction,
addition or deletion. Such action shall be reflected in the minutes
of that meeting.
[Amended 12-16-2021; 3-16-2023]
These rules shall become effective immediately upon and after
their adoption, and shall remain in effect until the first Monday
in December 2024, or such time as the McLean County Board approves,
amends, suspends and/or rescinds the rules by formal action of the
McLean County Board.
