[Ord. No. 841-15 §§I-II, 2-4-2015]
A.
A public governmental body keeping its records in an electronic format
is strongly encouraged to provide access to its public records to
members of the public in an electronic format. A public governmental
body is strongly encouraged to make information available in usable
electronic formats to the greatest extent feasible. A public governmental
body shall not enter into a contract for the creation or maintenance
of a public records database if that contract impairs the ability
of the public to inspect or copy the public records of that agency,
including public records that are online or stored in an electronic
recordkeeping system used by the agency. Such contract shall not allow
any impediment that as a practical matter makes it more difficult
for the public to inspect or copy the records than to inspect or copy
the public governmental body's records. For purposes of this Section,
a usable electronic format shall allow, at a minimum, viewing and
printing of records. However, if the public governmental body keeps
a record on a system capable of allowing the copying of electronic
documents into other electronic documents, the public governmental
body shall provide data to the public in such electronic format, if
requested. The activities authorized pursuant to this Section shall
not take priority over the primary responsibilities of a public governmental
body. For purposes of this Section, the term "electronic services"
means online access or access via other electronic means to an electronic
file or database. This Subsection shall not apply to contracts initially
entered into before August 28, 2004.
B.
Public governmental bodies shall include in a contract for electronic
services provisions that:
C.
Each public governmental body may consult with the Information Technology
Services Division of the Office of Administration to develop the electronic
services offered by the public governmental body to the public pursuant
to this Section.
[Ord. No. 842-15 §§I-II, 2-4-2015]
A.
Except as otherwise provided under Section 610.124, RSMo., records
required to be closed shall not be destroyed; they shall be inaccessible
to the general public and to all persons other than the defendant
except as provided in this Section and Chapter 43, RSMo. Closed records
shall be available to: criminal justice agencies for the administration
of criminal justice pursuant to Section 43.500, RSMo., criminal justice
employment, screening persons with access to criminal justice facilities,
procedures and sensitive information; to law enforcement agencies
for issuance or renewal of a license, permit, certification, or registration
of authority from such agency including, but not limited to, watchmen,
security personnel, private investigators; those agencies authorized
by Chapter 43, RSMo., and applicable State law when submitting fingerprints
to the central repository; the Sentencing Advisory Commission created
in Section 558.019, RSMo., for the purpose of studying sentencing
practices in accordance with Chapter 43, RSMo.; to qualified entities
for the purpose of screening providers defined in Chapter 43, RSMo.;
the Department of Revenue for driver license administration; the Department
of Public Safety for the purposes of determining eligibility for crime
victims' compensation pursuant to Sections 595.010 to 595.075, RSMo.;
Department of Health and Senior Services for the purpose of licensing
and regulating facilities and regulating in-home services provider
agencies and Federal agencies for purposes of criminal justice administration,
criminal justice employment, child, elderly, or disabled care, and
for such investigative purposes as authorized by law or presidential
executive order.
B.
These records shall be made available only for the purposes and to
the entities listed in this Section. A criminal justice agency receiving
a request for criminal history information under its control may require
positive identification, to include fingerprints of the subject of
the record search, prior to releasing closed record information. Dissemination
of closed and open records from the Missouri criminal records repository
shall be in accordance with Section 43.509, RSMo. All records which
are closed records shall be removed from the records of the courts,
administrative agencies, and Law Enforcement Agencies which are available
to the public and shall be kept in separate records which are to be
held confidential and, where possible, pages of the public record
shall be retyped or rewritten omitting those portions of the record
which deal with the defendant's case. If retyping or rewriting is
not feasible because of the permanent nature of the record books,
such record entries shall be blacked out and recopied in a confidential
book.
[Ord. No. 930-20, 12-2-2020]
All records of the City regarding the hiring, firing, disciplining
or promoting of any particular employee where personal information
about the employee is discussed or recorded, or when there is a discussion
or decision as to whether to hire, fire, promote or discipline any
particular employee, and all other personal information relating to
the performance or merits of individual employees are hereby declared
to be closed.
