City of Shrewsbury, MO Chapter 110 City Employees

Section 110.010 General Provisions.

[Ord. No. 2860[1] § II, 7-12-2016]

A. Employment for the City of Shrewsbury shall be based entirely on merit and personal fitness and shall be free of considerations pertaining to race, color, religion, national origin, age, sex, disability, or political affiliation. The City is further committed to avoid retaliation against any employee who exercises any rights under either Federal or State equal employment opportunity laws.

B. This Chapter shall be uniformly, equitably and fairly administered with concurrent goals of enhancing employee morale, maintaining a professional and proficient work force, and protecting and preserving the interests and rights of the public and the City.

[1] Editor's Note: This ordinance also repealed former Ch. 110, City Employees, adopted and amended by CC 1976; Ord. No. 857, adopted 12-22-1964; Ord. No. 1019, adopted 5-12-1970; Ord. No. 1043, adopted 2-9-1971; Ord. No. 1253, adopted 12-4-1976; Ord. No. 1260, adopted 2-5-1977; Ord. No. 1323, adopted 9-26-1978; Ord. No. 1365, adopted 11-13-1979; Ord. No. 1409, adopted 1-13-1981; Ord. No. 1415, adopted 3-24-1981; Ord. No. 1464, adopted 2-9-1982; Ord. No. 1496, adopted 2-22-1983; Ord. No. 1521, adopted 11-8-1983; Ord. No. 1548, adopted 8-14-1984; Ord. No. 1555, adopted 9-25-1984; Ord. No. 1573, adopted 2-26-1985; Ord. No. 1599, adopted 8-27-1985; Ord. No. 1669, adopted 11-25-1986; Ord. No. 1673, adopted 12-9-1986; Ord. No. 1766, adopted 5-23-1989; Ord. No. 1783, adopted 9-26-1989; Ord. No. 1788, adopted 11-28-1989; Ord. No. 1797, adopted 2-27-1990; Ord. No. 1827, adopted 5-28-1991; Ord. No. 1828, adopted 5-28-1991 Ord. No. 1871, adopted 1-26-1993; Ord. No. 1913, adopted 1-11-1994; Ord. No. 2086, adopted 5-28-1991; Ord. No. 2092, adopted 5-26-1997; Ord. No. 2104, adopted 6-24-1997; Ord. No. 2142, adopted 1-27-1988; Ord. No. 2183, adopted 12-8-1998; Ord. No. 2211, adopted 5-25-1999; Ord. No. 2216, adopted 8-10-1999; Ord. No. 2338, adopted 1-16-2003; Ord. No. 2342, adopted 2-12-2003; Ord. No. 2343, adopted 2-12-2003; Ord. No. 2344, adopted 2-17-2003; Ord. No. 2345, adopted 2-28-2003; Ord. No. 2346, adopted 2-28-2003; Ord. No. 2652, adopted 1-10-2012; Ord. No. 2676, adopted 9-25-2012; Ord. No. 2677, adopted 9-25-2012; Ord. No. 2679, adopted 10-30-2012; Ord. No. 2680, adopted 10-30-2012; Ord. No. 2711, adopted 5-14-2013; Ord. No. 2754, adopted 1-28-2014; Ord. No. 2790, adopted 12-2-2014; and Ord. No. 2853, adopted 5-10-2016.

Section 110.020 Designation of Classified and Exempt Services.

[Ord. No. 2860 § II, 7-12-2016]

A. All offices and positions of the City are hereby divided into the classified service and the exempt service.

1. The exempt service shall include the following:

a. Members of the Board of Aldermen, Mayor, City Administrator, City Attorney, City Prosecutor, department heads, Commissioners, Inspectors, City Engineer, Treasurer, Municipal Judge, and Court Clerk.

b. Members of boards, commissions and committees.

c. Volunteer and other personnel who serve without pay.

d. Consultants and counsel rendering temporary professional service.

e. Temporary positions of less than six (6) consecutive month's duration.

2. The classified service shall include all City government offices and positions not specifically placed on the exempt service by this Chapter.

3. "Department head" as used herein shall refer to the Director of Administration, Director of Finance, Police Chief, Fire Chief, Superintendent of Streets, Parks and Recreation Director or any other job classification so designated by the Mayor.

B. The following provisions of this Chapter shall apply only to the classified service unless otherwise specifically provided.

C. Each department head shall be responsible for establishing an operations manual covering the operation of each department. All rules of operation contained in such manual shall fall within the scope of this Chapter and shall be subject to the approval of the Mayor or the Mayor's Administrative Assistant in order to insure consistency of operation within the various departments.

Further, it is the intent of this Code to comply with the provisions of the Fair Labor Standards Act (hereinafter referred to as F.L.S.A.), pursuant to 207(k) of the Act and C.F.R. Part 553 of the F.L.S.A., 29 U.S.C. and 207(a), and all department manuals and all interpretations of the Code shall be prepared and construed within the provisions of the F.L.S.A.

Section 110.030 Personnel Manual and Personnel Policies.

[Ord. No. 2860 § II, 7-12-2016]

The personnel policies of the City are contained within the City of Shrewsbury's Personnel Manual. The Personnel Manual approved by the Board of Aldermen is hereby approved and adopted, along with all future revisions approved by the Board of Aldermen, as if contained fully herein.

Section 110.040 Compensation Guidelines and Benefits.

[Ord. No. 2860[1] § II, 7-12-2016]

A. The compensation guidelines of the City are hereby adopted by this reference along with any future revisions that may be approved by the Board of Aldermen from time to time, and such revisions are authorized and incorporated as if included herein. The compensation guidelines are only guides for the Board, and they will not be construed to constitute any form of agreement between the City and its employees.

B. The Board of Aldermen also will determine the full portfolio of benefits that it deems appropriate to offer to City employees, and may modify the portfolio from time to time at its sole and absolute discretion, and the resulting decisions will not in any way obligate the City to continue to provide any particular benefit to its employees.

[1] Editor's Note: This ordinance also ratified the twenty-eight-day work periods previously established and implemented for the pertinent law enforcement personnel with the City Police Department and the pertinent fire protection personnel within the City Fire Department.

Section 110.050 Appointments; Promotions; Disciplinary Actions; Separations.

[Ord. No. 2860 § II, 7-12-2016]

A. Appointments And Promotions. In the event of an opening for a classified service or exempt service position as defined within Section 110.020(A), the appointment and/or promotion process for such position shall be as follows:

1. Exempt service positions.

a. Appointments to and promotions within all exempt service positions and offices in the City service coming under the jurisdiction of the Mayor shall be by action of the Mayor, provided that no appointment or promotion shall be made to a paid office or position not previously created by the Board of Aldermen, and provided, for exempt service positions and offices for which the approval of a majority of the Board of Aldermen is expressly required by the Code or State Statutes, that such approval be obtained.

b. For all open exempt service positions, the Mayor shall determine if the position can be appropriately filled by promotion, transfer or otherwise internally within the organization. If determined that the position may be appropriately filled in such a manner, the vacancy shall be announced to all current City employees on City bulletin boards, memoranda or by other electronic means for a minimum of five (5) consecutive business days prior to the application closing date.

c. If it is determined that the position cannot be appropriately filled by promotion, transfer or otherwise internally within the organization, the Mayor shall notify the public of the open position through a standard announcement form or other media a minimum of five (5) consecutive business days in advance of the last date for filing applications.

d. The Mayor shall select an individual or individuals who meet(s) the minimum qualifications for the position and who best satisfy(ies) the need to fill the position and shall submit such name(s) for consideration to the Board of Aldermen.

e. With the approval of the majority of the Board of Aldermen, the Mayor may appoint any qualified person to the position.

2. Classified service positions.

[Ord. No. 3077, 8-22-2023]

a. Appointments to and promotions in all classified service positions in the City service shall be by action of the Mayor with the approval of the Board of Aldermen as described herein, provided that no appointment or promotion shall be made to a paid office or position not previously created by the Board of Aldermen.

b. For all open classified service positions, the Mayor, after consultation with the applicable department head and with the approval of the Board of Aldermen, shall determine whether the position should be filled and if the position can be appropriately filled internally within the organization. If it is determined that the position may be appropriately filled in such a manner, the vacancy shall be announced to all current City employees on City bulletin boards, memoranda or by other electronic means for a minimum of five (5) consecutive business days prior to the application closing date.

c. If it is determined that the position should be filled but cannot be appropriately filled by promotion, transfer or otherwise internally within the organization, the department head, upon the approval of the Mayor, shall notify the public of the open position through a standard announcement form or other media a minimum of five (5) consecutive business days in advance of the last date for filing applications.

d. The department head shall select the individual who meets the minimum qualifications for the position and who best satisfies the need to fill the position and shall submit such name for consideration to the Mayor.

e. The Mayor shall appoint the individual who meets the minimum qualifications for the position and who best satisfies the need to fill the position.

f. Expressly exempted from the requirements in this Subsection are those appointments referenced in Section 110.050(D) herein.

B. Basis For Appointments And Promotions. Appointments and promotions to all classified service and exempt service positions shall be solely on the basis of merit.

C. Disciplinary Actions And Separations. All disciplinary actions and separations from service with respect to all classified positions in the City service and all exempt positions and offices coming under the jurisdiction of the Mayor shall be by action of the Mayor with approval of the Board of Aldermen, if Board of Aldermen approval is required by the Code or State Statutes.

D. Emergency And Sworn Personnel Hiring Procedure. In the event a department head identifies a need for an emergency hire or hire of a classified position required to take an oath of office upon commencement of employment, said department head shall immediately notify the Mayor of such need and request approval to initiate an emergency and/or sworn personnel hiring process. If the Mayor determines that there is a need for an emergency or sworn personnel hire, the regular hiring and appointment process for such position shall be substituted by the appointment process as follows:

[Ord. No. 3077, 8-22-2023]

1. The department head shall identify qualified candidates to satisfy the need for the hire.

2. The hiring and appointment process shall include, at a minimum, a written application and an oral interview.

3. The department head shall select an individual who meets the minimum qualifications for the position and who best satisfies the need for the hire and shall submit such name for consideration to the Mayor.

4. With the approval of the Mayor, the department head may appoint any qualified person to the position.

Section 110.060 Mayor Authorized To Hire Additional Assistance.

[Ord. No. 2860 § II, 7-12-2016]

The Mayor is hereby authorized and granted discretionary authority to hire additional employees. The rate of pay for such additional employees shall be commensurate with the nature of the service required in the discretion of the Mayor.

Section 110.070 Penalties for Violation.

[Ord. No. 2860 § II, 7-12-2016]

Any employee who shall violate the provisions of this Chapter (including, but not limited to, the Personnel Manual approved herein) shall be subject to the disciplinary action as set forth in the Personnel Manual.