[HISTORY: Adopted by the Village Council of the Village of New Haven 2-9-2016 by Ord. No. 339. Amendments noted where applicable.]
This chapter is adopted pursuant to the authority granted the Village Council under the Recreation and Playgrounds Act, Public Act 156 of 1917, MCLA § 123.51 et seq., to establish a Recreation Board with the powers, duties and limitations provided by that Act and subject to the terms and conditions of this chapter and any future amendments to this chapter.
The purpose of this chapter is to provide that the Village of New Haven shall establish a Recreation Board; to establish the appointments, terms and membership of the Recreation Board; to identify the officers and the minimum number of meetings per year of the Recreation Board; and to prescribe the authority, powers and duties of the Recreation Board.
The Recreation Board shall consist of seven members and will be comprised as follows:
The Village of New Haven Public Works Director.
One member of the Village Council shall be appointed as an ex officio member. The Village President shall not serve as the ex officio member.
One Village Planning Commissioner shall be appointed.
One New Haven Community Schools representative shall be appointed.
Three citizens of the Village of New Haven who do not hold a public office shall be appointed.
The Village President, with the approval of the Village Council by a majority, shall appoint all Recreation Board members, including the ex officio member, in accordance with the following:
The term of each appointed Village resident member shall be three years.
The ex officio member shall serve a term of one year.
The remaining four Board positions, which are directly related to other Village related posts, shall serve until they no longer hold office in their respective positions.
All members shall hold office until their successors are appointed.
Vacancies occurring otherwise than through the expiration of term shall be filled for the unexpired term in the same manner as the original appointments are made.
All members shall have full voting rights.
All members of the Recreation Board shall serve without compensation.
The Village Council may remove a member of the Recreation Board, after a public hearing. The Secretary of the Recreation Board shall report any member who has missed three regular meetings in a row to the Village Council.
The Recreation Board shall meet on the third Tuesday of each month at 7:00 p.m. at the Village of New Haven municipal offices. All meetings of the Recreation Board shall be conducted in compliance with the Open Meetings Act, Public Act 267 of 1976, MCLA § 15.261 et seq.
The Recreation Board shall hold an annual meeting during the first meeting in January of each year. At the annual meeting the Recreation Board shall, from its members, elect a Vice Chairperson, Secretary and other officers as deemed necessary. The Chairman shall be appointed by the Village Council and serve as Superintendent of Recreation for the Village.
The Recreation Board shall adopt bylaws for the transaction of business.
The Recreation Board shall keep a public record of its resolutions, transactions, findings, and determinations.
The Chairman (or Vice Chairman in the absence of the Chairman) shall preside at all meetings of the Board. The Chairman shall be considered a first among equals, having no superior authority or vote in actions taken by the Board.
If, during a regular meeting, it is determined that extra or special meetings are warranted, it shall be so moved and supported and must receive a majority of votes of the members present to schedule.
Special meetings of the Recreation Board may be called by the Secretary at the request of the Chairman or any two members of the Board, upon 18 hours' notice to each member of the Board designating the purpose of such meeting and served personally or left at his usual place of residence by the Secretary or someone designated by him.
Each member of the Board shall be responsible for regularly attending scheduled meetings of the Board with familiarity of the subject matter of the meeting.
The Board shall promote, coordinate and oversee the Village of New Haven's system of public recreation programs and facilities. In carrying out these objectives, it shall:
Implement the Parks and Recreation Plan and Action Plan.
Establish policies for delivering, administering, and regulating parks and recreation services and amenities. The Board shall recommend to the Village Council the adoption of such rules and regulations pertaining to the conduct and use of parks and public grounds as are necessary to administer the rules and regulations and to protect public property and the safety, health, morals, and welfare of the public. Violation of any such duly adopted rule or regulation by any party shall be deemed to constitute a violation of this chapter.
Recommend the hiring of staff that will have the responsibility for the administration of recreation programs and facilities on a day-to-day basis.
Identify available funding resources to implement recreation goals, and serve in an advisory capacity to the Village Council for all budgeting and funding-related decisions that may impact Village parks and recreation.
Updating, as needed, the Village Recreation Plan; preparing a capital improvement program.
Encourage broad support for Village recreation programs.
Coordinate community events and partner to grow and market events.
Act as a central point of information for all parks and recreation activities within the Village and its surrounding communities.
The Recreation Board will submit a written annual report to the Village Council in the month of December concerning its operations and the status of parks and recreation activities, including recommendations regarding actions by the Village Council related to parks and recreation planning.
The Recreation Board is a nonadministrative board serving solely in an advisory capacity. In that capacity, the Board may make recommendations to the Village Council but may not assume any legislative or administrative authority in the operation of any Village department, park, or recreation facility except as specifically provided in this chapter.