[Adopted 6-4-1999 by Ord.
No. 2-1999; amended in its entirety 12-14-2015 by Ord. No. 12-2015 (Ch. 2, Art. V, of the 1976 Code)]
Mission Statement of the Library Board of Trustees:
We welcome and support all people in their enjoyment of reading
and pursuit of lifelong learning. Working together, we strive to provide
equal access to information, ideas and knowledge through books, programs
and other resources. We believe in the freedom to read, to learn to
discover.
The Town of Winslow hereby establishes the Winslow Public Library
Board of Trustees.
[Amended 11-14-2022 by Ord. No. 17-2022]
The purpose of the Winslow Public Library Board of Trustees
is to represent the citizens of the Town as the advisory board of
the library.
A.
The Board shall consist of six
elected members. All members shall be residents of the Town.
B.
The term of office shall be three
years on a staggered basis with two members elected at each annual
municipal election. All terms shall start January 1.
C.
In the event of the resignation
or death of any trustee, inability to serve, or absence with unacceptable
reasons from three regular consecutive meetings, the seat shall be
declared vacant. The Town Council may appoint a member to serve for
the remainder of the term.
D.
In the event no one runs for a
position on the Board, the Town Council shall appoint a Board member
to serve until the next regularly scheduled municipal election.
A.
Regular meetings shall be held
monthly except in July and August.
B.
Notice of the Trustees' regular
meeting and agenda shall be sent to each trustee well in advance of
each meeting, and shall be posted in full public view on the library's
bulletin board for a reasonable time prior to the meeting, and should
be posted in a local newspaper.
C.
Special meetings shall be called
by the President or upon written request of at least two members or
the Library Director.
D.
The meeting held in January of
each year may be known as the annual meeting. The purpose of this
meeting shall be the election of officers, namely the President, Vice
President and Secretary, and to conduct other business that may need
to come before the Board, after the election of officers.
E.
After review, copies of the budget
must be submitted by the Library Director to the Town Manager for
submission to the Town Council.
F.
A quorum is achieved with 1/2
of the Library Board of Trustees' membership plus one.
G.
All meetings are open to the public.
Executive sessions may be held in accordance with the Maine Revised
Statutes Annotated, but all votes must be in public.
The Trustees shall consist of the following officers: President,
Vice President and Secretary, who shall be elected at the first regular
meeting in January to serve for one year or until a successor shall
be elected and qualified.
The duties of the officers shall be as follows:
A.
The President shall preside at
all the meetings of the Trustees, appoint all committees, represent
the Trustees at appropriate public affairs, and shall maintain the
dignity and efficiency of the Trustees in all possible ways.
B.
The Vice President shall act in
the official capacity of the Board of Trustees in the absence of the
President.
C.
The Secretary shall keep a record
of the proceedings of the Trustees, shall read all official communications
to the Trustees, write correspondence as directed, keep on file all
important letters and replies thereto.
A.
All officers shall be elected
by nominations made from the floor at the first regular meeting in
January. Elections shall be the first order of business at said meeting.
B.
The first meeting will be opened
by the outgoing president, who will pass the gavel to the Library
Director, or designee, for the purpose of conducting the elections.
Upon completion of elections, the new presiding president will continue
the meeting.
C.
No elections shall be held unless
a quorum is present.
The Trustees are authorized to accept monetary gifts to be deposited
into an account or accounts established from time to time by the Trustees
for the purpose of holding and investing said gifts. All gifts and
income shall be managed to advance the best interests of the library,
but in accordance with any terms or conditions imposed with the gift
or bequest. Non-cash gifts may be accepted, except as listed below.
he following gifts may not be accepted without approval of the Town
Council:
A.
It shall be the duty of each trustee
of the Board to take an active part in the direction of the library's
programs and to act in whatever capacity may be needed to represent
the community's interest.
B.
Any trustee is privileged to make
an inspection of the library and equipment at any time and to bring
a report before the Board.
C.
It is the duty of the Trustees
to determine the library's mission and to ensure that its purpose
is being fulfilled.
D.
To work with professional staff
as partners.
E.
To participate actively in the
meetings of the Board of Trustees.
F.
To determine the operating policies,
programs of the library and material selection policies.
G.
To make it a point to discuss
the work of the library with citizens and community groups. Get reaction
from the public relations program and solicit volunteers to assist
at the library.
H.
To be acquainted with the tax
resources of the community and secure adequate funds for the library
program.
[Amended 11-14-2022 by Ord. No. 17-2022]
I.
To be familiar with the recommended
standards for public libraries in the following areas: buildings,
grounds, collections and programs.
J.
Trustees shall familiarize themselves
with Robert's Rules of Order and parliamentary law. Meetings shall
be conducted and policies enacted within this framework.
K.
To develop long-range goals and
advise the Town Council of all possible avenues of federal and state
grant and aid programs pertaining to the library.
L.
To report regularly to the Town
Manager, Town Council and the general public.
M.
Trustees shall recommend to the
Town Manager, a person or persons to be Library Director when a vacancy
occurs.
