[HISTORY: Adopted by the Town Board of the
Town of Monroe 5-15-1978 by resolution. Amendments noted where applicable.]
As used in this chapter, the following terms
shall have the meanings indicated:
The Town of Monroe and its departments, divisions, offices,
bureaus and boards or commissions created or appointed by the Town
Board; and any special or improvement district of the town, other
than a library district, a fire district, a district corporation or
district having a separately elected governing body.
Shall have the same meaning as set forth in Subdivision 4
of § 86 of the Public Officers Law.
The following person is hereby designated as
records access officer for the agency: the Town Clerk, Town Hall,
15 Lake Street, Monroe, New York.
The records access officer shall be responsible
for assuring that agency personnel:
A.Â
Comply with the requirements and provisions of the
Freedom of Information Law, the rules and regulations of the Committee
on Public Access to Records and this chapter in providing access to
agency records.
B.Â
Maintain an up-to-date subject matter list of records,
update it twice a year and make it available for public inspection
and copying.
C.Â
Explain in writing reasons for denial of access and
advise the requester of right to appeal, setting forth the name, title,
business address and telephone of persons to whom appeal may be taken.
D.Â
Upon request, calculate in advance the total cost
of copies.
E.Â
Permit the requester to make his or her own copy,
without damaging the record and without relinquishing custody of the
same.
Records of the agency are located at the Town
Hall, 15 Lake Street, Monroe, New York. All requests for public access
to records shall be accepted and records produced during all hours
that the Town Hall is regularly open for business.
A request to inspect or for a copy of a record
shall reasonably describe the same and shall be in writing.
The Town Supervisor shall respond to requests
for a record of the name, title, salary and public office address
of every officer and employee of the agency.
The Town Attorney is hereby designated to hear
and determine appeals from a denial of access to agency records, in
accordance with the Freedom of Information Law, the rules and regulations
of the Committee on Public Access to Records and this chapter.
Unless another fee is prescribed by state law,
the fee for photocopying a record not exceeding nine by 14 inches
shall be $0.25 per page; the fee for other records shall be the actual
cost of reproduction excluding fixed costs such as the salary of the
employee; and the fee for a typed or handwritten transcript shall
consist of the actual clerical time involved in making the transcript.
A copy of this chapter shall be posted by the
Town Clerk on the signboard maintained pursuant to Subdivision 6 of
§ 30 of the Town Law.
