Village of Menands, NY
Albany County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Board of Trustees of the Village of Menands 10-7-2002 by L.L. No. 3-2002. Amendments noted where applicable.]
GENERAL REFERENCES
Fire prevention and building construction — See Ch. 90.

§ 86-1 Title.

This chapter shall be known as the "Emergency Access Systems Local Law of the Village of Menands."

§ 86-2 Intent.

The Village of Menands has recognized the importance of providing the Village's and the Town of Colonie's emergency services rapid entry into locked buildings. An emergency access systems local law provides for the placement in secured locked containers of keys to important areas within a structure and information that may be vital and necessary to the health, safety and welfare of the occupants and responding emergency crews. The delay in gaining entry can result in substantial property damage, delays in providing lifesaving or medical procedures, and increased danger for emergency services personnel and the building occupants. To assist the emergency service providers in gaining rapid entry, the Village of Menands adopts an emergency access systems local law.

§ 86-3 Definitions.

As used in this chapter, the following terms shall have the meanings indicated:
AUTOMATIC FIRE SUPPRESSION SYSTEM
A system or assembly of piping, valves, controls and sprinklers which are designed and installed to comply with the National Fire Protection Association (NFPA) standards, which utilize water, foam, carbon dioxide or other gas to automatically react to and suppress fire.
EMERGENCY ALARM
Any device designed to alert police, fire or emergency medical personnel to an emergency condition requiring attention and to which police, fire or emergency medical service units are expected to respond. This definition shall include alarms that terminate at an answering service, as well as those that emit an audible or visible signal.
FALSE ALARM
An alarm signal from an emergency alarm or notification by an emergency alarm answering service which calls for an emergency response from the Village of Menands Police Department, fire services or the Town of Colonie emergency medical services where an emergency situation does not in fact exist. The term "false alarm" shall not include an alarm signal caused by testing or repairing of telephone or electrical lines or equipment outside of the premises, an attempted illegal entry of which there is visible evidence, violent conditions of nature or other extraordinary circumstances not reasonably subject to control by the alarm user or alarm supplier.
KEY BOX
A high security key vault of UL type approved by the Town of Colonie Office of Fire Prevention and Control, master keyed with a Medco Biaxial Level 7 or equivalent lock. Locks shall be keyed to the key configuration provided by the Town of Colonie. Such vaults shall have weatherproof gaskets, shall have a covered lock opening and shall be highly resistant to drilling or vandalism.
KEY BOX DOCUMENT VAULT
A high-security steel plate vault, a minimum of 14 inches high by 12 inches wide by two inches deep, constructed to the same standards as the lock box, for the storage of documents.
OFFICE OF FIRE PREVENTION AND INVESTIGATION
Town of Colonie Department of Fire Prevention and Investigation, 347 Old Niskayuna Road, Latham, N.Y. 12110.

§ 86-4 Applicability.

This chapter shall be applicable to:
A. 
All buildings located within the Village of Menands having an automatic fire alarm system or a fire sprinkler system shall be equipped with a key box or key box document vault.
B. 
Any building having three or more false alarms within a six-month period.

§ 86-5 Exceptions.

One- and two-family dwellings and buildings having a twenty-four-hour, seven-day-per-week guard system shall be specifically exempted from the requirements for a key box.

§ 86-6 Installation requirements.

A. 
The key box shall be installed on the front of the building, near the main entry door and between six and eight feet above the ground, unless approved for another location or at a higher or lower level by the Office of Fire Prevention and Investigations. That Office must approve all installations.
B. 
Keys within the lock box shall be labeled for easy identification either by the tenant name or indexed to a floor plan of the building and shall be kept current.
C. 
The key box shall contain the following:
(1) 
Unless otherwise agreed upon with the local Fire Chief, key(s) or magnetic cards for the exterior doors, the keys or magnetic cards for all the interior doors identified in Subsection C(2) to (5) below within the building, and a scaled floor plan of the building. Mixed occupancies and strip shopping center keys shall be provided only for occupancies where system control valves or fire alarm system panels exists.
(2) 
Keys or magnet cards to locked mechanical equipment and sprinkler control rooms.
(3) 
Keys or magnet cards to locked electrical rooms or panels or fire alarm control panels.
(4) 
Keys or magnet cards to locked elevator rooms or controls, and elevator keys, if required.
(5) 
Keys or magnet cards to other areas as directed by the Office of Fire Prevention and Control.
(6) 
Access codes to digital fire alarm keypads.
D. 
The key box document vault shall contain those items required to be stored in a key box and, unless the local Fire Chief otherwise agrees, the following additional items:
(1) 
A current list of facility personnel knowledgeable about safety procedures of the materials on site, complete with the telephone numbers for each person.
(2) 
A current emergency and hazardous chemical inventory form and binder containing the material safety data sheets (MSDS) or, in the event that the volume of MSDS sheets is too great to keep practically in the document vault, the locations of on-site MSDS, and those MSDS shall be readily available for use by emergency response personnel.
(3) 
A facility site plan showing the location of storage and use of hazardous materials on site, and any other building floor plan deemed necessary by the Office of Fire Prevention and Control.

§ 86-7 Time for compliance.

A. 
All existing buildings covered by this chapter shall comply within 18 months of the effective date of this chapter.
B. 
All new construction covered by this chapter, including buildings currently under construction as of the effective date for which no certificate of occupancy has been issued, shall comply immediately.

§ 86-8 Penalties for offenses.

[Amended 2-5-2007 by L.L. No. 3-2007]
A. 
Any person who shall fail to comply with any of the applicable provisions of this chapter or any lawful order, notice, directive, permit or certificate of the Office of Fire Prevention and Control or the Village of Menands Building Department made hereunder shall be punishable by a fine of $100 for the first offense and by a fine of $250 for any offense thereafter. Each month that a violation continues shall be deemed a subsequent offense.
B. 
In lieu of said fine, any person charged with violating the provisions of this chapter shall immediately install and maintain a key box or key box document vault subject to approval of the Office of Fire Prevention and Control.
C. 
It shall be unlawful for any person to tamper, meddle, deface, vandalize or interfere in any way with an emergency access system.
D. 
Except as provided otherwise by law, such a violation shall not be a crime, and the penalty or punishment imposed therefor shall not be deemed for any purpose a penal or criminal penalty or punishment.

§ 86-9 Administration and enforcement.

The Office of Fire Prevention and Investigation and the Village of Menands and Town of Colonie Building Departments shall administer the provisions of this chapter. The Office of Fire Prevention and Investigation and the Village of Menands Police Department shall enforce the provisions.