The Director of the Department of Administration shall be the Municipal Administrator. The Municipal Administrator shall be appointed by a majority vote of the Township Committee to hold office at the pleasure of the Township Committee. Any vacancy shall be filled by appointment of the Township Committee.
[Amended 10-22-2013 by Ord. No. O-13-33]
The following terms of employment shall apply to the position of Municipal Administrator:
A. 
Exclusive employment. The employee shall denote full-time employment to his/her position as Municipal Administrator and shall hold no other employment unless specifically permitted by formal action of the Township Committee.
B. 
Compensation. The employee's annual salary shall be as set by the Township Committee in the annual resolution setting salaries, in accordance with the current year's salary ordinance.
[Amended 5-24-2022 by Ord. No. O-22-8]
C. 
Vacation days. The employee shall be entitled to vacation days for a department head set forth in chapter § 47-11A(2), plus five days. Vacation days shall, on an annual basis, be used or forfeited by December 31 of each calendar year or upon termination, as applicable, except that a maximum of five unused vacation days may be carried over at the end of each year but must be used by April 30 of the next year, otherwise any of those five carryover vacation days not used will expire. Upon resignation, termination or retirement, the Township Administrator shall not receive payment for any unused vacation days.
[Amended 5-24-2022 by Ord. No. O-22-8]
D. 
Sick leave. The employee shall be entitled to 15 days annual paid sick leave, which shall accumulate from year to year if unused to a maximum of 90 sick days. Upon termination or retirement, all sick days accumulated shall expire, and there shall be no payment for same.
E. 
Automobile. The Township of Freehold provides neither a car nor a car allowance to the Municipal Administrator.
F. 
Other benefits. The Township shall provide only usual fringe benefits available to all department head employees.
G. 
Work week and hours of work. The Township Administrator shall generally work a five-day week, consistent with the hours of operation of the Municipal Offices. Due to the nature of the Township Administrator's responsibilities, requiring access and work beyond normal business hours, the Township Administrator shall be available remotely, telephonically, virtually, in-person or by other means necessary to address the immediate and/or emergency nature from department leads, government officials or the Township Committee. The Township Administrator may alter his/her work schedule, but shall be reachable by the Township Committee and his/her executive secretary during the work day.
[Amended 5-24-2022 by Ord. No. O-22-8]
H. 
[1]Conventions. The Employee shall be required to pay all travel, food and lodging expenses of professional conventions which are attended.
[Amended 5-24-2022 by Ord. No. O-22-8]
[1]
Editor's Note: Former Subsection H, regarding the personnel manual, was repealed 5-24-2022 by Ord. No. O-22-8. This ordinance also renumbered former Subsections I through K as Subsections H through J, respectively.
I. 
Longevity. The Township Administrator shall not receive any compensation for longevity.
[Amended 5-24-2022 by Ord. No. O-22-8]
J. 
Absence or disability. During the absence or disability of the Municipal Administrator, the Municipal Administrator of the Township shall designate the Township employee to perform the duties of the Municipal Administrator, unless otherwise directed by the Township Committee. If such designation is not made by the Township Administrator, the Township Committee shall make the designation should they determine a need exists. Absence or disability shall be limited to three months, after which time the absence or disability may be deemed a vacancy.
[Amended 5-24-2022 by Ord. No. O-22-8]
[Amended 5-24-2022 by Ord. No. O-22-8]
The Municipal Administrator may be removed by a two-thirds vote of the members of the Township Committee eligible to vote, but in no circumstance by fewer than three affirmative votes. The resolution of removal shall become effective three months after its adoption by the Township Committee. The Township Committee may provide that the resolution shall have immediate effect, provided that the Township Committee shall cause to be paid to the Administrator any unpaid balance of his/her salary and his/her salary for the next three calendar months following adoption of the resolution. Notwithstanding any of the foregoing, no advance notice nor prospective salary payment shall be required for removal for good cause as defined in N.J.S.A. 40:69A-43, made applicable by reference herein.
[Amended 2-16-2010 by Ord. No. O-10-3]
The Municipal Administrator shall be appointed on the basis of his/her executive and administrative abilities and qualifications with special regard to education, training and experience in governmental affairs. He/She shall make his/her permanent residence in the Township or within a five-mile radius of the Township Municipal Complex, within six months of the date of his/her appointment, and shall during his/her employment continue to maintain his/her residence within the above-described area. Should he/she cease to adhere to the residency requirements, his/her office may be deemed vacated upon action of the Township Committee declaring such vacancy.
The Municipal Administrator shall:
A. 
Be the chief administrative officer of the Township and shall be responsible to the Township Committee as a whole for the proper and efficient administration of the business affairs of the Township. The duties and responsibilities shall relate to the general management of all Township business, except those duties and responsibilities conferred upon other Township officials by state statute, other applicable laws, rules and regulations promulgated by state and county agencies, judicial authority or ordinances of the Township. Except for the purpose of inquiry, the Township Committee and its members shall deal with the administrative service solely through the Municipal Administrator, and neither the Township Committee nor any member thereof shall give orders to any subordinates of the Municipal Administrator either publicly or privately.
[Amended 5-24-2022 by Ord. No. O-22-8]
B. 
Supervise and direct the business activities of all departments including the employment and replacement of personnel as may be required in all departments.
[Amended 4-13-2010 by Ord.No. O-10-5]
C. 
Serve as the personnel officer of the Township and as such hire and promote employees of the Township subsequent to satisfactory completion of the probationary period and advance employees to the next step, and when he/she deems it necessary or advisable for the betterment of the Township, mete out discipline, suspend or discharge employees, provided that persons covered by the Department of Personnel provisions of the state or other applicable statutes shall be promoted, hired, suspended or discharged only in accordance with such provisions. When required or necessary, the Township Administrator shall make changes with regard to salaries, stipends, hourly rates, as relates to any organizational or departmental changes, including shared services, that may arise during the fiscal year. The Municipal Administrator shall report to the Township Committee on any action taken by authority of this subsection in a timely manner, and provide a revised and final salary resolution with current salaries during the fiscal year.
[Amended 5-24-2022 by Ord. No. O-22-8]
D. 
Prepare and submit to the Township Committee in the required statutory timeframe, or at such time as the Township Committee shall determine, a proposed budget for the next fiscal year and any required detail requested by the Township Committee. In preparing the proposed budget, the Municipal Administrator, or an officer designated by him, shall obtain from the head of each department, agency, board or officer, estimates of revenues and expenditures and other supporting data as he/she requests. The Municipal Administrator shall review the estimates and may revise them before submitting the proposed budget to the Township Committee.
[Amended 5-24-2022 by Ord. No. O-22-8]
E. 
Be responsible for the administration of the budget after its adoption by the Township Committee and report the status of same on an ongoing basis to the Township Committee.
[Amended 5-24-2022 by Ord. No. O-22-8]
F. 
Execute and enforce the laws of the state and ordinances and resolutions of the Township as the Township Committee may prescribe.
G. 
Attend all meetings of the Township Committee and other committees as directed, with a right to take part in the discussion and receive notice of all regular and special meetings of the Township Committee and all advisory committees. The absence of the Township Administrator shall not preclude the Township Committee from their right to meet.
[Amended 5-24-2022 by Ord. No. O-22-8]
H. 
Prepare the agenda for each meeting of the Township Committee and supply facts pertinent thereto and deliver same to Township Committee on the evening preceding the meeting.
[Amended 5-24-2022 by Ord. No. O-22-8]
I. 
Keep the Township Committee informed as to the conduct of Township affairs, submit periodic reports, either in writing or orally, on the condition of the Township finances and such other reports, as the Township Committee shall request, and make such recommendations to the Township Committee as he deems necessary and advisable for the welfare of the Township.
[Amended 5-24-2022 by Ord. No. O-22-8]
J. 
Report to the Township Committee, after the end of the fiscal year or sooner at an appropriate time, on the status of Township affairs, operationally and fiscally, that immediately affect the succeeding year.
[Amended 5-24-2022 by Ord. No. O-22-8]
K. 
See that the provisions of all franchises, leases, permits, contracts and privileges granted by the Township are complied with.
[Amended 5-24-2022 by Ord. No. O-22-8]
L. 
Recommend and contract for the work of experts and consultants, duly appointed by the Township Committee in an annual process and/or in accordance with state purchasing guidelines, to perform work and render advice in connection with the operation of the Township infrastructure, dedicated utilities or projects in the Township subject to approval by the Township Committee.
[Amended 5-24-2022 by Ord. No. O-22-8]
M. 
Attend to the letting of all forms of contracts, in due form of law, and supervise the performance and faithful execution of the same except insofar as such duties are expressly imposed upon some other Township officer or official by statute, in all areas of the Township's operations, including but not limited to employment, technology, operational maintenance, software subscriptions and maintenance, telephone and other utility services, etc.
[Amended 5-24-2022 by Ord. No. O-22-8]
N. 
See that all money owed the Township is promptly paid, and that proper proceedings are taken for the security and collection of all Township claims.
O. 
Review and recommend all bills and vouchers for payment prior to final approval by the Township Committee. Authorize the payment of bills on behalf of the Township Committee relating to the payment of claims for health insurance through the Township's Self-Insurance Program. Such payments shall be ratified on the bills list at a meeting immediately following the Administrator's authorization.
[Amended 5-24-2022 by Ord. No. O-22-8]
P. 
Receive copies of all general and official correspondence addressed to the Township and refer same to the appropriate officer or department for disposition and reply.
Q. 
Receive all complaints regarding services or personnel of the Township. The Township Administrator or an officer designated by him/her shall investigate and dispose of the complaints and they shall keep a written record of each complaint and when and what action was taken in response thereto and provide the Township Committee with a copy when requested to do so.
[Amended 5-24-2022 by Ord. No. O-22-8]
R. 
Maintain a continuing review and analysis of budget operations, work programs and costs of municipal services.
S. 
At the request of the Township Committee, study and analyze the duties and responsibilities of any elected or appointed official and department of the Township, submitting his report relating thereto to the Township Committee for such further action as the Township Committee may deem advisable.
T. 
Keep the Township Committee informed as to federal aid projects and state aid projects and any other aid programs for which the Township may qualify. Assign duties to the appropriate personnel to research and obtain aid and awards for these programs.
[Amended 5-24-2022 by Ord. No. O-22-8]
U. 
Assign duties and responsibilities to designated department heads as deemed appropriate.
[Amended 12-18-2012 by Ord. No. O-12-29]
V. 
Make, adopt and amend rules and regulations for the use of Township-owned buildings, subject to approval by the Township Committee, posting of same in subject buildings and availability of copies in the Township Clerk's office.
[Added 12-27-2005 by Ord. No. O-05-48]
W. 
Manage the Township's insurance claims and legal matters relating to same by employing appointed counsel for the Township and/or the counsel representing the Township' s current or past joint insurance funds. He/she is authorized to negotiate settlement. and tentatively approve or deny offers for settlement, to be ratified by the Township Committee at the next possible meeting. The Township Administrator shall at regular intervals, apprise the Township Committee of the progress of these legal matters. their potential resolutions, and seek direction, as required.
[Added 12-18-2012 by Ord. No. O-12-29; amended 5-24-2022 by Ord. No. O-22-8]
X. 
Manage the Public Information Office, and any assigned employees to that office.
[Added 5-24-2022 by Ord. No. O-22-8]
Y. 
Shall perform such other duties as the Township Committee may require or may otherwise prescribe.
[Added 5-24-2022 by Ord. No. O-22-8]
Z. 
Shall, from time to time, determine items from the assets of the Township that are no longer efficient and economical for operation or ownership by the Township and will coordinate a public auction for these items in accordance with applicable state laws. The Township Administrator shall also determine those items that have no value, and properly arrange for the recycling or proper disposition of same.
[Added 5-24-2022 by Ord. No. O-22-8]
[Added 4-13-2010 by Ord.No. O-10-5; amended 5-24-2022 by Ord. No. O-22-8]
The Township Administrator shall be responsible for managing a Public Information Office, any employee assigned to the duties of that office shall report to the Township Administrator, duties of the office shall be:
A. 
Communicating with the public concerning Township business, and other assignments and duties as assigned by the Township Committee or Department of Administration.
B. 
Disseminating information approved by the Administrator at the direction of the Township Committee, in writing, by social media in its various formats, flyers and signs, communication with local media outlets and news agencies, telephonic emergency notification systems, or the Township website.
C. 
Maintain the Township website with current and relevant information, and ensure that contact information, directions, forms, maps, and other pertinent information is up to date and usable by the public.