[HISTORY: Adopted by the Board of Trustees
of the Village of Port Jefferson 9-13-1978 by L.L. No. 11-1978 (Ch. 6B of the 1970
Code); amended in its entirety 6-11-1992 by L.L. No. 4-1992. Subsequent amendments
noted where applicable.]
There is hereby established a Country Club Management
Advisory Council pursuant to the Village Law of the State of New York.
[Amended 11-19-2001 by L.L. No. 22-2001; 10-19-2009 by L.L. No. 16-2009; 10-7-2013 by L.L. No. 9-2014; 2-4-2019 by L.L. No. 2-2019; 8-5-2019 by L.L. No. 9-2019]
A.
The
Country Club Management Advisory Council shall consist of the President
of the Port Jefferson Tennis Association and 10 additional members
who are to be appointed by the Board of Trustees. Those members appointed
by the Board of Trustees shall serve for a term of three years. All
members of the Council shall serve without compensation.
B.
Any
vacancy occurring other than by expiration of a term shall be filled
by appointment for the unexpired term only.
C.
Members
must be at least 18 years of age.
D.
One
member of the Board of Trustees may be a member of the Country Club
Management Advisory Council.
E.
The
members of the Country Club Management Advisory Council shall select
a Chairman from among their members, subject to the approval of the
Board of Trustees. Each of the remaining members must be elected to
and occupy one of the following positions: Vice Chairperson, Secretary,
Greens Chairperson, Men's Club Chairperson (includes member guest),
Men's Club Assistant, Women's Club Chairperson (includes
member guest), Women's Club Assistant, Village Outing Chairperson,
Village Outing Assistant, and Membership Liaison.
F.
Eight of the additional members must be residents of Port Jefferson
and golf or tennis members of the Port Jefferson Country Club. One
additional member must not be a resident of Port Jefferson and must
be a golf or tennis member of the Port Jefferson Country Club. One
additional member must be a resident of Port Jefferson and must not
be a golf or tennis member of the Port Jefferson Country Club.
[Amended 11-19-2001 by L.L. No. 22-2001; 10-7-2013 by L.L. No.
9-2014; 2-4-2019 by L.L. No. 2-2019]
A.
All
meetings of the Country Club Management Advisory Council shall be
held at the call of the Chairman and at such other times as the Country
Club Management Advisory Council may determine by a majority vote
and at the call of the Board of Trustees.
B.
The
Country Club Management Advisory Council shall keep a written record
of its proceedings.
C.
Six
members shall constitute a quorum.
D.
Members may appear for meetings by telephone conference.
E.
When a majority of the Country Club Management Advisory Council has
determined that action must be undertaken immediately, the Council
may consider and vote upon any action by email.
The Country Club Management Advisory Council
shall have the following powers and duties which shall be performed
and discharged subject to the approval of the Board of Trustees:
A.
To supervise and control all facilities comprising
the Port Jefferson Country Club.
B.
To recommend to the Board of Trustees for consideration
and enactment local laws for the care, management and protection of
said Port Jefferson Country Club facilities and for the conduct of
persons therein and for the exclusion of improper persons therefrom.
C.
Pursuant to the Village Law of the State of New York,
the Country Club Management Advisory Council shall have the following
additional powers and duties, subject to the approval of the Board
of Trustees:
D.
To audit the accounts and records of the facilities
and to employ qualified parties to assist them where necessary in
the audit and control of the financial matters pertaining to the facilities.
The Country Club Management Advisory Council,
at a time to be designated by the Board of Trustees, shall submit
to the Board of Trustees an estimate of anticipated revenues and expenditures
for the ensuing fiscal year to be, if approved by the Board of Trustees,
included in the budget.
