Village of Pleasant Prairie, WI
Kenosha County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Village Board of the Village of Pleasant Prairie 5-2-1988 as §§ 3.02 to 3.06, 3.09 and 3.10 of the 1988 Code. Amendments noted where applicable.]
GENERAL REFERENCES
Assessments — See Ch. 11.
Taxation — See Ch. 320.

§ 23-1 Fiscal year.

[Amended 3-20-2000 by Ord. No. 00-26]
The calendar year shall be the fiscal year.

§ 23-2 Budget procedure.

[Amended 3-20-2000 by Ord. No. 00-26]
A. 
Policy guidelines. The Village Administrator shall annually prepare a budget policy guideline for the department heads to use in the preparation of their annual operating and capital budgets. The policy guidelines shall serve to help the department heads to focus their budgets to coincide with any changes in policies that have been established by the Village Board. The Village Administrator shall establish a schedule for the preparation, submission, review, and approval of the budget.
B. 
Base budget documents. The Village Administrator shall provide each department head with base budget preparation materials that identify expenditure and revenue levels from January 1 through June 30 of the current fiscal year as well as any fixed expenses that must be included in their departmental budget.
C. 
Submission of departmental budgets. Department heads shall submit their department operating and capital budgets to the Village Administrator for review in accordance with the established schedule.
D. 
Review of proposed departmental budgets. The Village Administrator shall review and provide comment on the proposed departmental budgets.
E. 
Preparation of the proposed budget.
(1) 
Village Administrator to prepare. The Village Administrator shall review the proposed departmental budgets and compile and prepare proposed operating, capital, debt service, special fund, and enterprise budgets that present a financial plan for conducting the affairs of the Village for the next fiscal year.
(2) 
Information required. The following information shall be provided:
(a) 
A description of the overall goals and objectives for the proposed budget as well as a similar summary for each department, activity, fund, or enterprise.
(b) 
A report delineating the proposed expenses required to meet the goals and objectives set forth in the budget, as well as a review of the current adopted budget and the current expenses to date, as well as a presentation of the previous year's actual expenditures.
(c) 
A report delineating the proposed revenues required to meet the goals and objectives set forth in the budget other than general property taxes and bond issuance, as well as a review of the current adopted budget and the current revenues to date, as well as a presentation of the previous year's actual revenues.
(d) 
An itemization of the amount of revenue to be raised from general property taxes that, combined with revenue from other sources, will be necessary to fund proposed expenditures.
(e) 
Such other information that may be determined to be necessary by the Village Administrator or be required by the Village Board or by Wisconsin State Statutes.
F. 
Public hearing. A public hearing prior to consideration of the budget shall be held pursuant to § 65.04(7), Wis. Stats.
G. 
Action by the Village Board. The Village Board, subsequent to the public hearing on the proposed budget, shall consider adoption of the proposed budget and may amend the budget following the hearing and before adoption by the Village Board. The budget may be adopted by a simple majority of the Village Board.

§ 23-3 Changes in budget.

[Amended 3-20-2000 by Ord. No. 00-26]
A. 
Changes to tax levy. The amount of the tax to be levied or certified shall not be changed after approval of the budget except by a four-fifths vote of all the members of the Village Board. Notice of such change shall be provided by posting the change within 15 days thereafter.
B. 
Changes in total departmental, fund or enterprise budgets. The amounts of the various appropriations that would change the total budget for any one department, fund, or enterprise and the purposes thereof shall not be changed after approval of the budget except by a majority vote of all the members of the Village Board. Notice of such change shall be provided by posting the change within 15 days thereafter.
C. 
Authority of Village Administrator to adjust departmental or enterprise fund appropriations. The Village Administrator shall have the authority to approve changes in appropriations within approved line item appropriations, within a department's operating or capital budget, or within an enterprise budget if the change does not increase or decrease the total revenues or expenditures within the approved budget for the department, fund, or enterprise. Such transfers shall be completed on a form that identifies the exact amount of funds to be transferred from specific accounts affected and further describes the specific accounts to be enriched by the transfer. The Village Administrator shall sign and file with the Village Treasurer an affidavit of the transfer with a corresponding signature from the Village Finance Director that sufficient unencumbered funds were available for the fund transfer.

§ 23-4 Funds to be spent in accordance with appropriations.

[Amended 3-20-2000 by Ord. No. 00-26]
No money shall be drawn from the treasury of the Village, nor shall any obligation for the expenditure of money be incurred, except in pursuance of the annual appropriation in the adopted budget or when changed as authorized by § 23-3. At the close of each fiscal year, any unencumbered balance of an appropriation shall revert to its respective fund balance and shall be subject to reappropriation. Said appropriations may be made by the Village Board, to be paid out of income of the current year, in furtherance of improvements or other objects or works which will not be completed within such year, and any such appropriation shall continue in force until the purpose for which it was made has been accomplished or abandoned.

§ 23-5 Claims procedure.

[Amended 3-20-2000 by Ord. No. 00-26]
A. 
Village Administrator to audit accounts. Except as provided in Subsection C, no account or demand shall be paid until it has been audited by the Village Administrator and an order drawn on the Village treasury therefor. After auditing, the Village Administrator shall specifically list any claims not to be paid by name, voucher number, and the amount of the claim. After auditing the Village Administrator shall also provide an itemized listing of all claims paid for review and approval by the Village Board and attesting by the Village Clerk. Every account that shall be drawn against shall be itemized listing the account number and fund, the vendor to be paid, the services or goods provided, and the amount paid.
B. 
Claims to be verified. All accounts, demands or claims against the Village shall be verified by the Village Finance Department.
C. 
Payment of regular wages or salaries. Regular wages or salaries of Village officers and employees shall be paid by a payroll prepared by the Finance Department, verified by the Village Administrator, Village Treasurer, and Village Clerk. The payroll shall be completed in time for payment by 1:00 p.m. on every other Friday, with the exception being official holidays.

§ 23-6 Duplicate Treasurer's bond.

A. 
Eliminated. The Village elects not to give the bond on the Village Treasurer provided for by § 70.67(1), Wis. Stats.
B. 
Village liable for default of Treasurer. Pursuant to § 70.67(2), Wis. Stats., the Village shall pay, if the Treasurer fails to do so, all state and county taxes required by law to be paid by such Treasurer to the County Treasurer.

§ 23-7 Temporary investment of funds not immediately needed.

The Clerk or Treasurer may invest any Village funds not immediately needed pursuant to § 66.0603(2), Wis. Stats.

§ 23-8 Worthless payment charge; overpayments.

[Added 11-19-2012 by Ord. No. 12-41]
A. 
Purpose. It is the intent of the Village of Pleasant Prairie Board that this section will promote the efficient collection of money owed to the Village, or handling minor overpayments, thereby promoting the public welfare by eliminating wasteful expenditures of time and tax dollars incurred as the result of the return of a worthless check or minor overpayment.
B. 
Definitions. As used in this section, the following terms shall have the meanings indicated:
PERSON
Includes any individual, sole proprietorship, partnership, corporation, joint venture or association.
WORTHLESS CHECK
A check which is returned unpaid by the bank on which it is drawn.
WORTHLESS PAYMENT
A debit card or credit card transaction which is not paid by the bank upon which demand is made.
C. 
Additional charge; amount. Any person who tenders a worthless check or worthless payment to any Village of Pleasant Prairie official, employee, department, or office shall be liable to the Village for payment of the amount for which the check or payment was tendered and an additional charge of up to $50. This additional charge shall be uniform in amount and application and shall be comparable to charges for worthless checks and payments made by establishments in the private sector.
D. 
Overpayments. The Village may retain overpayments made when such overpayment does not exceed $10, unless a written request for a refund of such overpayment is made within 90 days.