[HISTORY: Adopted by the Town Board of the Town of St. Joseph as
indicated in article histories. Amendments noted where applicable.]
[Adopted 2-3-2005 by Ord. No. 2005-2]
This article is entitled the "Destruction of Obsolete Records." The
purpose of this article is to provide the Town officers of the Town of St.
Joseph with the authority to destroy certain obsolete public records in possession
of the Town of St. Joseph.
The Town Board of the Town of St. Joseph, St. Croix County, Wisconsin,
has the specific authority under § 19.21 (4), Wis. Stats., to manage
and destroy obsolete public records in the possession of the Town of St. Joseph.
The Town Board, by the article, adopted on proper notice, with a quorum
and roll call vote of the Town Board present and voting, has authorized the
powers and has established the duties of the Town officers of the Town of
St. Joseph to manage and destroy obsolete public records in the possession
of the Town of St. Joseph.
The Town of St. Joseph Town officers, pursuant to § 19.21(5),
Wis. Stats., noted in this article may destroy the following nonutility financial
records of which they are the legal custodians and which are considered obsolete
not less than seven years after payment or receipt of any sum involved in
the particular transaction, unless a shorter period has been fixed by the
State Public Records Board pursuant to § 16.61(3)(e), Wis. Stats.,
and then after such shorter period:
A.
Bank statements, deposit books, slips and stubs.
B.
Bonds and coupons after maturity.
C.
Cancelled checks, duplicates and check stubs.
D.
License and permit applications, stubs and duplicates.
E.
Official bonds.
F.
Payrolls and other time and employment records of personnel
employed by the Town.
G.
Receipt forms.
H.
Special assessment records.
I.
Vouchers, requisitions, purchase orders and all other
supporting documents pertaining thereto.
The Town of St. Joseph Town officers, pursuant to § 19.21(5),
Wis. Stats., may destroy the following records of which they are legal custodians
and that are considered obsolete, but not less than seven years after the
record was effective, unless another period has been set by statute and then
after such a period, or unless a shorter period has been fixed by the State
Public Records Board pursuant to § 16.61(3)(e), Wis. Stats., and
then after such a shorter period:
A.
Assessment rolls and related records, including Board
of Review minutes.
B.
Contracts and papers relating thereto.
C.
Correspondence and communications.
D.
Financial reports other than annual financial reports.
E.
Insurance policies.
F.
Oaths of office.
G.
Reports of boards, commissions, committees and officials
duplicated in the Board minutes.
H.
Petitions.
I.
Election notices.
J.
Canceled registration cards.
Any audio recordings of a governmental meeting of the Town may be destroyed,
erased or reused no sooner than 90 days after the minutes of the meeting have
been approved and published, if the purpose of the recording was to make minutes
of the meeting. Recordings from the proceedings of the Board of Review must
be kept for seven years.
