[HISTORY: Adopted by the Township Committee
of the Township of Plainsboro 7-8-1985 as Ord. No. 0-85-12.[1] Amendments noted where applicable.]
[1]
Editor's Note: This ordinance also superseded
former Ch. 81, Special Events, adopted 4-11-1983 as Ord. No. 0-83-7.
As used in this chapter, the following terms
shall have the meanings indicated:
Includes any soapbox derby, marathon run, walkathon, bikeathon
or jogging group, hot-air balloon and helicopter functions, rides,
et cetera, or other organized group having a similar common purpose
or goal proceeding along a public street or other public right-of-way
within the Township or taking place on public property, or impacting
normal traffic flow.
[Amended 10-11-1995 by Ord. No. 0-95-29]
[Amended 10-11-1995 by Ord. No. 0-95-29]
The sponsor(s) who intend to conduct a special
event shall contact the Township Clerk to obtain an application form,
which must be filed at least 45 days prior to conducting said event.
Such application notice shall be completed and contain the following
information:
A.
The name, address and telephone number of the person
filing the notice.
B.
The name and address of the organization or group
he or she is representing.
C.
The name, address and telephone number of the person
or persons who will chair the special event and be responsible for
the conduct thereof. If this individual is a participant in the event,
then the name, address and telephone number of a nonparticipant who
can be reached during the event.
D.
The number of monitors to be provided and the identifying
marks, badges or symbols to be worn or used by the monitors.
E.
The purpose of the event, the estimated number of
personnel to participate and otherwise attend and the number and types
of vehicles, if any, to participate.
F.
The date the event is to be conducted and the hours
it will be commenced and terminated. Rain dates, if they will be utilized,
are to be included.
G.
The location, where the special event is to be held,
including the specific assembly and dispersal location, and the specific
route and the plans for assembly and dispersal of the participants.
H.
Whether any music will be either live or recorded
or whether any other unusual noise will accompany the event.
I.
The number, types and locations of all loudspeakers
and amplifying devices to be used.
J.
Whether other emergency services, such as fire or
ambulance equipment, will be necessary.
K.
The attachment of required licenses where appropriate,
i.e., for alcoholic beverage consumption or service, use of tents,
conducting of raffles, use of fireworks, et cetera.
L.
The name of the company or firm, address and telephone
number which will provide insurance for indemnification.
M.
The name, address and telephone number of person(s)
responsible for cleanup at the conclusion of the event.
N.
Such other information as the Chief of Police may
deem necessary in order to properly provide for traffic control, street
and property maintenance and the protection of the public health,
safety and welfare.
O.
An application fee in the amount of $100.
[Added 4-11-1990 by Ord. No. 0-90-4]
No special event shall be held unless approval
to conduct such event has been granted at least 45 days in advance
of the date on which said special event is sought to be held. No special
event shall be advertised to the public unless the required notices
or licenses have been filed and all approvals received. If there are
special signs which may be required, they shall be procured and posted
by the person(s) conducting such event. All signs erected in connection
with the special event shall be removed within 24 hours of the termination
of said event.
A.
The Chief of Police may impose conditions reasonably
calculated to reduce or minimize dangers and hazards to vehicle or
pedestrian traffic and the public health, safety and welfare, including
but not limited to changes in the date, time, duration or number of
participants as requested by the applicants.
B.
For the purposes of public safety and welfare, the
Chief of Police is authorized, with prior notice to the Township Committee,
to temporarily close Township roads or streets for a period of 24
hours and/or temporarily prohibit parking along the same during the
event and shall direct the posting of proper warning signs in connection
with said event, as provided by law. Such posting shall be done at
the expense of the organization conducting the event.
C.
The sponsor(s) of the event shall be responsible for
direct notification to each residence, via a mailing approved by the
Chief of Police, located on the street or roadway to be temporarily
closed or where specific parking prohibitions have been approved.
D.
Where the event will take place and/or will impact
the normal flow of traffic on any street or road, public notice via
the media designated by the Chief of Police shall be developed and
approved by the Chief of Police prior to conducting said event.
A.
Each person filing a notice of special event shall
agree in writing to indemnify and hold harmless the Township, its
servants, agents and employees for any and all claims caused by or
arising out of the activity covered by said special event. Further,
such person shall present to the Chief of Police an insurance policy
and/or verification of said policy in advance of the holding of the
event in a form acceptable to the Chief of Police for the indemnification
as aforementioned. The dollar amount of said insurance policy shall
be determined by the Township Administrator.
B.
Additionally, if the Chief of Police recommends to
the Township Administrator that additional police officers be made
available for the purpose of preserving the public health, safety
and welfare during the course of said special event, the applicant
shall deposit, in advance of the holding of said event, a sum of money
to be determined by the Chief of Police to pay in full for all police
services which the Chief of Police deems necessary in connection with
the special event. Charges shall be in accordance with the Salary
Ordinance of the Township of Plainsboro. After the conduct of said
special event, if additional costs are incurred for the purpose of
providing police protection, the applicant shall be required to pay
to the Township the additional funds within 10 days of notification
by the Township as to the exact figure due. In the event that that
sum of money so deposited in advance exceeds the funds needed to pay
for actual police protection, the Township shall refund any excess
deposit within 10 days after the holding of said special event.
[Amended 4-11-1990 by Ord. No. 0-90-4]
A.
The applicant must receive the approval of the Chief
of Police and Township Clerk to conduct said event. Approval is contingent
upon:
(1)
Provision of an insurance policy and/or verification
of the same for the event provided to the Township Clerk in the amount
determined by the Township Administrator.
(2)
Receipt of written notice to indemnify and hold harmless
Plainsboro Township.
(3)
A deposit in advance, of the sum of money required
for police services, if needed.
(4)
Approval of any licenses or permits necessary for
functions affiliated with the event, i.e., for tents, raffles, alcoholic-beverage
consumption, park permits, fireworks, et cetera.
B.
A permit for the special event will be issued by the
Township Clerk, with a copy provided to the Police Department and
the applicant. The permit must be possessed by the coordinator and/or
her designee on the day of the event at the function site.
Any person who fails to file a notice as required herein shall be subject to a fine as provided in § 1-15 of the Plainsboro Township Code.
