[Added 12-8-1986 by Ord. No. 52-1986]
There is hereby established the Administrative Office of the City Council.
A. 
There is hereby established the office of Director of the Administrative Office of the City Council. The Director shall be a City officer appointed by the Mayor and confirmed by the City Council for a term of one year.
B. 
There shall also be the positions of Principal Legislative Officer and Legislative Information Officer, who shall be City officers appointed and confirmed in the same manner as the Director.
C. 
The Director, Principal Legislative Officer and the Legislation Information Officer shall be qualified by experience and training to perform the duties as set forth in this article.
The Director, under the supervision of the Chairman of the City Council, shall perform the following duties:
A. 
Administer, supervise and direct the personnel and work of his office as set forth in this article.
B. 
Attend all City Council meetings as designated by the Chairman of the City Council.
C. 
Distribute minutes by City Council Committee meetings to the appropriate departments within the City of East Orange.
D. 
Act as principal liaison to the City Clerk's office and department heads regarding the business affairs of the Administrative Office of the City Council.
E. 
Assist in the preparation of the budget for his Office.
F. 
Be responsible for bookkeeping and the preparation of purchase orders and vouchers.
G. 
Maintain payroll and personnel records and other information regarding the business affairs of the Office.
H. 
Perform such other duties as directed by the Chairman of the City Council.
The Principal Legislative Officer, under the supervision of the Director of the Administrative Office of the City Council, shall perform the following duties:
A. 
Provide consultation assistance to citizens regarding complaints which directly affect the legislative function of the City Council.
B. 
Review and assist in the dissemination of information of public interest regarding City Council activities and other City agencies and departments.
C. 
Represent the City Council at various community meetings and activities.
D. 
Plan community programs for the City Council and act as the public relations person for the City Council.
E. 
Perform such other duties as directed by the Director of the Administrative Office of the City Council.
The Legislative Information Officer, under supervision of the Director of the Administrative Office of the City Council, shall perform the following duties:
A. 
Schedule City Council ward meetings with the community and attend them as required.
B. 
Conduct research regarding municipal, state and federal legislation which affects the legislative function of the City Council.
C. 
Monitor citizen complaints and perform follow-up as necessary.
D. 
Prepare City Council press releases.
E. 
Perform as principal file clerk and maintain all records and files of the office.
F. 
Prepare files for City Council meetings for all Council members, department heads and members of the press.
G. 
Attend all regular City Council meetings and other meetings as required by the Director.
H. 
Perform such other duties as directed by the Director of the Administrative Office of the City Council.
The Office shall have additional personnel as may be provided for in the budget and set forth in the Salary Ordinance of the City. Said personnel shall be qualified by experience and training to perform the duties assigned by the Director.