[Added 12-8-1986 by Ord. No. 52-1986]
There is hereby established the Administrative
Office of the City Council.
A.
There is hereby established the office of Director
of the Administrative Office of the City Council. The Director shall
be a City officer appointed by the Mayor and confirmed by the City
Council for a term of one year.
B.
There shall also be the positions of Principal Legislative
Officer and Legislative Information Officer, who shall be City officers
appointed and confirmed in the same manner as the Director.
C.
The Director, Principal Legislative Officer and the
Legislation Information Officer shall be qualified by experience and
training to perform the duties as set forth in this article.
The Director, under the supervision of the Chairman
of the City Council, shall perform the following duties:
A.
Administer, supervise and direct the personnel and
work of his office as set forth in this article.
B.
Attend all City Council meetings as designated by
the Chairman of the City Council.
C.
Distribute minutes by City Council Committee meetings
to the appropriate departments within the City of East Orange.
D.
Act as principal liaison to the City Clerk's office
and department heads regarding the business affairs of the Administrative
Office of the City Council.
E.
Assist in the preparation of the budget for his Office.
F.
Be responsible for bookkeeping and the preparation
of purchase orders and vouchers.
G.
Maintain payroll and personnel records and other information
regarding the business affairs of the Office.
H.
Perform such other duties as directed by the Chairman
of the City Council.
The Principal Legislative Officer, under the
supervision of the Director of the Administrative Office of the City
Council, shall perform the following duties:
A.
Provide consultation assistance to citizens regarding
complaints which directly affect the legislative function of the City
Council.
B.
Review and assist in the dissemination of information
of public interest regarding City Council activities and other City
agencies and departments.
C.
Represent the City Council at various community meetings
and activities.
D.
Plan community programs for the City Council and act
as the public relations person for the City Council.
E.
Perform such other duties as directed by the Director
of the Administrative Office of the City Council.
The Legislative Information Officer, under supervision
of the Director of the Administrative Office of the City Council,
shall perform the following duties:
A.
Schedule City Council ward meetings with the community
and attend them as required.
B.
Conduct research regarding municipal, state and federal
legislation which affects the legislative function of the City Council.
C.
Monitor citizen complaints and perform follow-up as
necessary.
D.
Prepare City Council press releases.
E.
Perform as principal file clerk and maintain all records
and files of the office.
F.
Prepare files for City Council meetings for all Council
members, department heads and members of the press.
G.
Attend all regular City Council meetings and other
meetings as required by the Director.
H.
Perform such other duties as directed by the Director
of the Administrative Office of the City Council.
The Office shall have additional personnel as
may be provided for in the budget and set forth in the Salary Ordinance
of the City. Said personnel shall be qualified by experience and training
to perform the duties assigned by the Director.
