[HISTORY: Adopted by the Village Board of
the Village of Cottage Grove 7-2-1984 as Sec. 1.10 and Ch. 2 of the 1984 Code. Amendments noted
where applicable.]
C.
Authority. The Village Board shall have all powers
of the Village not specifically given to some other body or officer.
Except as otherwise provided by law, the Village Board shall have
the management and control of the Village property, finances, highways,
streets, utilities and the public service and may act for the government
and good order of the Village, for its commercial benefit and for
the health, safety, welfare and convenience of the public and may
carry its powers into effect by license, regulations, suppression,
borrowing, taxation, special assessment, appropriation, imposition
of forfeitures and other necessary or convenient means. The Village
Board may appoint such officials from time to time as may be deemed
necessary for the benefit of the community. In addition, the Village
Board shall have the powers enumerated in s. 61.34, Wis. Stats. The
powers hereby conferred shall be in addition to all other grants and
shall be limited only by express language.
The Village Board shall consist of the Village
President and six Trustees, who shall be elected for two-year terms.
[Amended 6-21-1999; 1-15-2007 by Ord. No. 02-2007; 5-18-2009 by Ord. No.
07-2009]
A.
Regular meetings. Regular meetings of the Village Board shall be held on the first and third Monday of each calendar month, at 6:30 p.m., or upon and at such other dates and times as may be determined by the Village President, the Village Board, or as provided in § 94-3B. Any regular meeting falling on a legal holiday shall be held on the next secular day at the same hours and place or at such other date, time and place as may be determined by the Village President or Village Board.
B.
Special
meetings. Special meetings of the Village Board may be called by the
Village President or any two Trustees in writing filed with the Clerk
at least 24 hours prior to the time specified for such meeting. The
Clerk shall immediately notify each Trustee of the time and purpose
of such meeting by causing a written notice thereof to be delivered
to each Trustee via electronic transmission, personally, if the Trustee
can be found, or, if the Trustee cannot be found, then by leaving
a copy of such notice at the home of such Trustee. The Clerk shall
keep records showing service of such notice as herein provided to
be filed in the Clerk's office prior to the time fixed for such special
meeting. Special meetings may be held without such notice when all
members of the Village Board are present in person or consent in writing
to the holding of such meeting, such written consent to be filed with
the Clerk prior to the beginning of the meeting. Any special meeting
attended by all the Trustees shall be a regular meeting for the transaction
of any business that may come before such meeting.
[Amended 4-5-2021 by Ord. No. 03-2021]
D.
Agendas. The Village Administrator, in coordination with the Village
President, shall prepare the agenda for all meetings of the Village
Board, together with such supporting data as may be required. Any
two Trustees may also have an item placed on the agenda by filing
an electronic or written request with the Village Administrator.
E.
Adjournments. The Board may, by a majority vote of those present,
but not less than three affirmative votes, adjourn from time to time
to a specific date and hour.
F.
Rules of procedure. All meetings of the Village Board, committees
thereof, and boards and commissions shall be governed by the most
recent edition of Robert's Rules of Order, unless otherwise provided
by Wisconsin law, this Code of Ordinances, or other rule adopted by
the Village Board. The Village Board shall adopt rules governing electronic
meetings and attending meetings virtually.
[Added 8-3-2021 by Ord. No. 07-2021]
A.
Designated. The Village President shall preside. In
the absence of the President, the Clerk shall call the meeting to
order and the Trustees present shall elect one of their number President
pro tem.
B.
Duties. The presiding officer shall preserve order
and decorum, decide all questions of order and conduct the proceedings
of the meeting.
[Amended 8-3-2021 by Ord. No. 07-2021]
C.
Decisions, appeals from. Any member may appeal from
a decision of the presiding officer. An appeal shall be sustained
by a two-thirds vote of the members excluding the presiding officer.
A.
Roll call; procedure when quorum not in attendance.
As soon as the Board is called to order, the Clerk shall proceed to
call the names of the members in alphabetical order, noting who are
present and who are absent, and record the same in the proceedings
of the Board. If there is not a quorum present, the fact shall be
entered on the journal and the Board may adjourn, or the President
or, in his or her absence, the Clerk may issue a process to any constable
or police officer commanding him or her forthwith to summon the absentees.
B.
Quorum. A majority of the members shall constitute
a quorum. The President shall be counted in computing a quorum.
[Amended 5-18-2009 by Ord. No. 07-2009]
The business of the Board shall be conducted in the following
order (Note: Agendas may also include closed sessions pursuant to
the Wisconsin Statutes.):
[Amended 5-18-2009 by Ord. No. 07-2009]
In the absence of the Clerk, the Deputy Clerk,
Village Administrator or designee shall act as Clerk pro tem.
The deliberations of the Village Board shall
be conducted in the following manner:
A.
When two or more members simultaneously seek recognition,
the presiding officer shall name the member who is to speak first.
B.
Except as provided in § 94-6E, no person other than a member shall address the Board, except by vote of a majority of the members present.
C.
No motion shall be discussed or acted upon until it
has been seconded unless the rules permit one Trustee to initiate
action.
D.
When a question is under discussion, no action shall
be in order except the following motions, which shall have precedence
in the order listed:
E.
Any member desiring to terminate debate may move the
previous question, in which event the presiding officer shall announce
the question as "Shall the question now be put?." If a majority of
the members present vote in the affirmative, the question shall be
taken without further debate, its effect being to put an end to all
debate and bring the Board to a direct vote.
F.
Any member may demand a roll call vote of the ayes
and nays on any matter, and such vote shall be entered in the proceedings.
A majority vote of all members of the Board in favor of any proposed
ordinance, resolution or appointment shall be necessary for passage
or approval unless a larger number is required by statute. Except
as otherwise provided by these rules, a majority vote of those present
shall prevail in other cases.
[Amended 5-18-2009 by Ord. No. 07-2009]
G.
A motion to adjourn shall always be in order, and
a motion to adjourn or to lay on the table and a call for the previous
question shall be decided without debate.
Any member voting with the majority may move
for a reconsideration of the vote on any question at that meeting
or at the next succeeding regular meeting. A motion to reconsider
being put and lost shall not be renewed. A Trustee may not change
his or her vote on any question after the result has been announced.
A call of the Board may be requested at any
time by two or more members, and absent members shall be sent for,
but a call shall not be made after voting has commenced. When a call
of the Board has been requested and ordered, the door shall be closed
until the report of the police officer has been received and acted
upon, or until further proceedings under the call are dispensed with
by a majority of the entire Board.
Whenever any disturbance or disorderly conduct
occurs in any meeting of the Board, the presiding officer may cause
the room to be cleared of all persons guilty of such disorderly conduct
except the Trustees. If any Trustee is guilty of disorderly conduct,
the presiding officer may order the police to take him or her into
custody for the time being or until the meeting adjourns. Such member
may appeal from such order to the Board as in other cases.
All demands or accounts shall be acted upon
at the time of presentation unless one or more members demand a reference.[1]
[1]
Editor's Note: Original Section 2.12, Standing
Committees, which immediately followed this section, was deleted 3-19-2001
by Ord. No. 01-2001.
[Amended 5-18-2009 by Ord. No. 07-2009]
These rules shall not be rescinded or amended
unless the proposed amendment or motion to rescind has laid over from
a regular meeting, and then it shall require a vote of 2/3 of all
the members of the Board.
These rules or any part thereof may be temporarily
suspended in connection with any matter under consideration by a recorded
vote of 2/3 of the members present.