[Amended 12-4-2007 by Ord. No. 33-12-2007[1]]
A.
There shall be a Department of Administration, the
head of which shall be the Township Manager.
B.
The Township Manager shall be appointed and may be
removed in accordance with the provisions of the Charter. He shall
receive such compensation as shall be provided by ordinance,[2] payable as other municipal salaries are paid, unless and
until otherwise provided by ordinance.
C.
The Manager may designate a qualified administrative
officer of the municipality to perform his duties during his temporary
absence or disability. In the event of his failure to make such designation,
the Council may by resolution appoint an administrative officer of
the municipality to perform the duties of the Manager during such
absence or disability until he shall return or his disability shall
cease.
[Amended 9-18-1979 by Ord. No. 39-9-79; 12-4-2007 by Ord. No. 33-12-2007; 4-3-2012 by Ord. No. 11-4-2012; 9-16-2014 by Ord. No. 28-9-2014; 6-20-2017 by Ord. No.
15-6-2017; 3-6-2018 by Ord. No. 5-3-2018; 3-19-2019 by Ord. No. 5-3-2019; 2-24-2021 by Ord. No. 11-2-2021]
A.
Deputy Township Manager for Municipal Property. The position of Deputy
Township Manager for Municipal Property is hereby established. The
Deputy Manager for Municipal Property shall be appointed by the Township
Manager. The Deputy Manager shall be eligible to serve as the Acting
Township Manager in the temporary absence or disability of the Township
Manager.
[Added 3-19-2019 by Ord. No. 5-3-2019]
A.
Within the Department of Administration, there shall be a Division
of Public Information and Municipal Operations, the head of which
shall be the Director of Public Information. The Division shall be
responsible for executing the Township's strategic communications
to ensure the accurate, consistent flow of information from the Township
to the community. The Director of Public Information shall be charged
with:
(1)
Disseminating information concerning municipal issues, policies and
programs in a timely and efficient manner to Township residents, businesses
and community stakeholders;
(2)
Serving as a liaison to the media and members of the press on behalf
of Evesham Township;
(3)
Coordinating closely with the Township Manager, Department Directors
and Township Clerk for the promotion of governmental policies, programs
and events;
(4)
Assisting the Township Council and Manager in identifying opportunities
for increased public engagement with Township residents;
(5)
Facilitating collaboration between the Township's various departments
in effectuating Township policies and programs adopted by the Township
Council;
[Amended 12-4-2007 by Ord. No. 33-12-2007]
The Manager shall be the Chief Executive and
Administrative Officer of the municipality. He shall see that all
ordinances, resolutions and policies of the Council and all state
laws subject to enforcement by municipal action are faithfully enforced
and executed. In addition he or she:
A.
Shall represent the municipality and assert its proper
interest in relation to the state and other political subdivisions
and with respect to municipal contracts and franchises.
B.
Shall attend all meetings of the Township Council
with the right to take part in the discussions, but without the right
to vote.
C.
Shall keep the Council advised of the financial condition
of the municipality, make reports to the Council as requested by it
and at least once a year make an annual report on the administration
of the municipal government for the benefit of the Council and the
public.
D.
Shall study the governmental and administrative operations
and needs of the municipal government and prepare and recommend to
the Council necessary and desirable plans and programs to meet present
and foreseeable needs.
E.
Shall investigate at any time the affairs of any officer
or department of the municipality.
F.
Shall perform such other duties as may be required
of the Township Manager by ordinance or resolution of the Township
Council.
G.
May sell and award bonds in accordance with the advertised
terms of public sale. The Township Manager shall report such sale,
in writing, to the Township Council at the next meeting thereof as
to the principal amount, interest rate and maturities of the bonds
sold, the price obtained and the names of the purchasers.
I.
Shall approve all bills and vouchers for payment,
subject to preaudit and control as provided herein.
J.
Shall maintain a continuing review and analysis of
budget operations, work programs and costs of municipal services.
K.
Shall establish work, personnel, vacation and sick
leave schedules and appropriate records and reports.
L.
Shall, consistent with the provisions of N.J.S.A. 40:69A-94, designate
a qualified administrative officer of the municipality to perform
his duties during his temporary absence or disability, and in the
event of a failure to make such designation, the Council may, by resolution,
appoint an officer of the municipality to perform the duties of the
Manager during such absence or disability until he/she shall return
or his/her disability shall cease.
[Added 4-3-2012 by Ord. No. 11-4-2012]
The Manager:
A.
Shall serve as the Personnel Officer of the municipality
unless and until the Council shall, upon his recommendation, authorize
the appointment of a personnel officer and the establishment of a
division of personnel.
B.
Shall appoint and remove Deputy Manager(s), all department
heads and acting department heads and all other officers, subordinates
and assistants, other than the Township Clerk, Township Attorney,
Planning Board (Class I, III and IV members),[1] Zoning Board of Adjustment[2] and certain advisory boards, for whose appointment other
provision is made by the Charter or this chapter.
[Amended 4-2-1974 by Ord. No. 10-4-74; 9-2-1980 by Ord. No. 37-8-80; 4-3-2012 by Ord. No.
11-4-2012]
C.
May delegate to the head of a department the power
to appoint and remove subordinates in such departments, supervise
and control his appointees and report all appointments or removals
at the next meeting thereafter of the Township Council. Pursuant to
the Charter, any provision of general law conferring the appointing
power or other power upon the Mayor or other executive head of the
municipality shall be construed as meaning the Municipal or Township
Manager, and the appointments or the power exercised by the Township
Manager in accordance with such provision shall be classified and
given the same force and effect as if executed by the official named
therein, except that members of the Board of Education and of the
Trustees of the Public Library, whenever required to be appointed
by any such provision by any board or official of the municipality,
shall be appointed by the Mayor.
Except where otherwise expressly required by
the Charter or general law, department heads and subordinate officers
and employees subject to appointment by the Manager shall be appointed
for an indefinite term, subject to suspension or removal by the Manager.
The head of a department, subject to the Charter
and this chapter and the approval or direction of the Manager, shall:
A.
Prescribe the internal organization of the work of
his department.
B.
Direct and supervise the subordinate officers and
employees of the department and make, alter and enforce individual
work assignments.
C.
Approve or disapprove payrolls, bills and claims chargeable
to the departmental appropriations.
D.
Maintain such records of work performance and unit
costs thereof as may be approved or required by the Manager.
E.
Provide such information and reports on the work of
the department as may from time to time be required by the Manager.
F.
Exercise such other or different powers of administrative
supervision and direction as the Manager may delegate to him.
All materials, supplies and equipment, work
and labor under contract required by any department, office or agency
of the municipality shall be purchased by or under the direction of
the Manager.
A.
Purchasing Agent. The Manager may designate an administrative
officer of the municipality to serve as Purchasing Agent.
B.
Purchase controls. Purchases shall be authorized only
upon requisition of a department head, which shall be made to the
Manager at such times and in such form as he or she may prescribe
or approve. All purchases made and contracts awarded for any supplies,
materials or equipment or contractual services shall be pursuant to
a written requisition from the head of the department against which
the appropriation will be charged and the certification of the Treasurer
that a sufficient balance of appropriation is available to pay therefor.
All such purchase contracts in excess of the bid threshold set forth
in N.J.S.A. 40A:11-3 and on file with the Township Clerk's office
shall conform with applicable requirements of state statutes for competitive
bidding. Except as the Manager may specifically authorize in case
of emergency, no purchase shall be made and no bill, claim or voucher
shall be approved unless the procedures prescribed by or pursuant
to this chapter have been followed. The Manager may, at his or her
option in cases where competitive bidding is not required, submit
a proposed purchase to competitive bidding, open the bids obtained
and award contracts.
[Amended 3-4-1980 by Ord. No. 16-3-80; 9-4-2001 by Ord. No. 27-8-2001]
C.
Award of contracts; execution. Where contracts are
by law required to be let to competitive public bidding, the Council
may, upon recommendation of the Manager with respect to all contracts
other than contracts the specifications for which have been prepared
by the Township Engineer, and upon recommendation of the Township
Engineer with respect to such contracts, let the contract in the manner
prescribed by law. The Mayor, or in the event of his inability to
act, such Councilman as the Township Council shall designate to act
as Mayor during his absence or disability, shall execute and sign
contracts let and authorized pursuant to the Charter and ordinances,
and their respective signatures shall be attested by the Clerk.
D.
Standards and tests. The Purchasing Agent shall establish
and approve uniform standards for requisitions and purchases; shall
control the delivery of all supplies, materials and equipment and
other items purchased; and shall make or cause to be made proper test
checks and inspections thereof. He shall ascertain whether said supplies,
materials, equipment and other items purchased comply with the specifications
and shall cause laboratory or other tests to be made whenever in his
opinion it is necessary to determine whether the materials or supplies
furnished are of the quality and standard required, and shall accept
or reject the deliveries in accordance with the results of his inspection.
E.
Storerooms. The Purchasing Agent shall control any
general storerooms or stockrooms which the Council may authorize.
He may make transfers of supplies, material and equipment between
departments, officers and agencies; sell surplus, obsolete, unused
or waste supplies, material and equipment; and make any other sales
authorized by the Council.
A.
Budget preparations. The municipal budget shall be
prepared by the Township Manager. During the month of November in
each year, the Township Manager shall require all department heads
to submit requests for appropriations for the ensuing budget year
and to appear before him at public hearings, which shall be held during
that month, on the various requests.
B.
Budget document. Upon the basis of the departmental
requests, the budget hearings, his analysis of the needs and resources
of the municipality and such policy guides as may be prescribed by
resolution of the Council, the Manager shall prepare his recommended
budget in the form required by general law for municipal budgets.
On or before January 15 in each year, the Manager shall present to
the Council his budget document consisting of:
C.
Budget message. The budget message shall consist of
such explanatory comments, exhibits and schedules concerning the budget
as the Manager may deem desirable, together with:
(1)
An outline of the proposed financial policies for
the ensuing budget year, including explanations of the important features
of the budget and of any major changes in policy.
(2)
An analysis of revenue and costs, and of work performance
contemplated by the budget so far as appropriate units of measurement
have been developed and installed.
(3)
A statement of pending capital projects and proposed
new capital projects, relating the amounts required for capital purposes
to the down payments and other expenditures financed from current
appropriations and to the amount of bonds to be issued during the
budget year.
(4)
A capital program of proposed capital projects for
the budget year and the next five years, which may be prepared by
the Municipal Planning Board, together with his comments thereon and
estimates of cost.
D.
Budget operation. The Manager shall control the expenditure
programs of each department through the application of work programs
and periodic allotments of budgeted appropriations. No department
shall incur any expenditure in excess of the amount so allotted. Whenever
it shall appear to the Manager that the amount appropriated for any
department, or for any purpose within a department, is in excess of
the amount required to be expended to provide the quantity and quality
of services authorized by the budget, the Manager may, by administrative
order with the approval of the Council, reduce the amount available
for expenditure by any department during the remainder of any year.
If at any time during the budget year the Manager shall ascertain
that the Township government is faced with the probability of incurring
a cash deficit for the current year, he shall reconsider the work
programs and allotments of the several departments. Upon such reconsideration,
he may, by administrative order with the approval of the Council,
revise budget allotments so as to forestall, so far as possible, the
making of commitments and expenditures in excess of the revenues to
be realized during the fiscal year.[1]
[1]
Editor's Note: Former § 3-19.1,
Deputy Township Manager, which section immediately followed this section,
added 9-2-1980 by Ord. No. 37-8-80, was repealed 8-25-1981 by Ord.
No. 27-8-81.
